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Item 4G CITY OF SOUTHLAKE Item 4G MEMORANDUM (June 20, 2017) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Authorize the City Manager to award a construction contract for intersection improvements at State Highway 114 frontage roads and Kirkwood/Solana Boulevard to the best value bidder in an amount not to exceed $800,000. Action Requested: Authorize the City Manager to award a construction contract for intersection improvements at State Highway 114 frontage roads and Kirkwood/Solana Boulevard to the best value bidder in an amount not to exceed $800,000. Background Information: A signal warrant study was completed in relation to the TD Ameritrade development for four intersections. The signal warrant study identified the eastbound and westbound State Highway 114 frontage roads at Kirkwood Boulevard/Solana Boulevard as needing to be upgraded from stop controlled to traffic signal controlled. The signal warrant study and traffic impact analysis also identified geometric improvements for these intersections. A design contract was awarded by City Council to Kimley-Horn and Associates, Inc. at the March 7, 2017 meeting. The design is currently at 95% complete. As soon as the plans are finalized based upon the receipt of final review comments by TxDOT and the City, the project will be publicly advertised and bid. Staff expects the project to be awarded in July, 2017. In order to maintain a very tight project schedule, staff is respectfully requesting and recommending that the Council authorize the City Manager to award the construction contract for improvements at the SH 114 frontage/Kirkwood/Solana Boulevard intersections in an amount not to exceed $800,000. This action will allow the project to continue on schedule without interruption in order to meet the desired project completion later this year. The requested action will then be ratified by City Council at the August 1 , 2017 meeting. Item 4G Financial Considerations: Construction expenses for this project are included in the FY2017 CIP budget. Project Budget: Engineering Design/Survey $ 125,000 Signal Poles and Mast Arms purchase* 125,000 Signal construction via LPAFA (Item 4F) 280,000 Intersection Improvements (Item 4G) 800,000 Total Project Budget $1,330,000 The procurement of the decorative signal poles and mast arms were approved by the Southlake City Council under Item 4K on June 6, 2017 Strategic Link: The Kirkwood/Solana Boulevard Intersection and Traffic Signal Improvements project links to the City's strategy map relative to the focus areas of Mobility and Infrastructure. The specific corporate objectives that are met by this project are to (C2) Provide travel convenience within the City & region and (F2) Invest to provide & maintain high quality public assets. The critical business outcome is to (CBO2) Enhance mobility through aggressive traffic management initiatives and capital project implementation. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The Council may authorize the City Manager to approve the construction contract or decline. Supporting Documents: Location Map Staff Recommendation: Authorize the City Manager to award a construction contract for intersection improvements at State Highway 114 frontage roads and Kirkwood/Solana Boulevard to the best value bidder in an amount not to exceed $800,000. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Steven D. Anderson, P.E., CFM, Deputy City Engineer Page 2 of 2 IF M pie � i,j� 1� •�� r T - � ��I� ISI�� ,' ': A C O � v V � N i L a _