2017-06-20 Council Agenda CITY OF
SOUTHLAKE
TEXAS
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REGULAR CITY COUNCIL MEETING JUNE 20 2017 �
LOCATION: 1400 Main Street, Southlake, Texas 76092
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Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
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1. Call to order
2. Invocation: Clayton Reed
3. Legislative Update by Representative Giovanni Capriglione, District 98
4. 2017 Sister Cities Delegation Report
5, Southlake Chamber of Commerce - Leadership Southlake project presentation
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the Citv Council to
seek advice from the city attorney as to the posted sub'ect matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues
related to legislative items.
b. Seek advice of the city attorney regarding legal issues
associated with residential construction claims.
C. Escalade Logistics LLC v. City of Southlake; Cause No. 048-
292396-17.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2017
Page 2 of 7
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
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3. Section 551.074: Deliberation regarding ersonnel matters
a. Deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of the City
Secretary.
b. Deliberate the appointment of city board and commission
members.
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B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Stars & Stripes event promotion
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
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4. Consent:
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A. Approve minutes from the June 6, 2017 regular City Council meeting and
from the June 13, 2017 June Retreat.
B. This item was intentionally left blank.
C. Approve an annual purchase agreement for providing odor control
treatment at City wastewater lift stations with Premier Magnesia, LLC. in
an amount not to exceed $140,000 for a 12 month period.
D. This item was intentionally left blank.
E. Approve Ordinance No. 1177, 1't Reading, Adopt ordinance to abandon a
322 square foot lift station parcel as recorded in instrument number
D209089709 of the deed records of Tarrant County, Texas, being a
portion of Lot 7, Block 1, Twin Creek Addition, an addition to the City of
Southlake, Tarrant County, Texas, according to the plat recorded in
Volume 388-150, Page 74 of the Plat Records of Tarrant County,
Texas. (If approved, the public hearing will be held on August 1, 2017.)
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20,2017
Page 3 of 7
F. Authorize the City Manager to approve a Local Project Advance Funding
Agreement (LPAFA) with the Texas Department of Transportation
(TxDOT) for the installation and construction of traffic signals at the
intersections of State Highway 114 frontage roads and Kirkwood/Solana
Boulevard in an amount not to exceed $280,000.
G. Authorize the City Manager to award a construction contract for
intersection improvements at State Highway 114 frontage roads and
Kirkwood/Solana Boulevard to the best value bidder in an amount not to
exceed $800,000.
H. Approve an Interlocal Agreement with Tarrant County for signal and
intersection improvements at State Highway 114 frontage roads and
Kirkwood/Solana Boulevard in an amount of$250,000.
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I. Approve telecomlinternet expenses for One Source Communications
services in an amount not to exceed $70,800.
J. Approve Toshiba copier service expenses in an amount not to exceed
$96,000.
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K. Approve telecom expenses for Verizon Wireless services in an amount not
to exceed $143,000.
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L. Approve a Community Events Participation Agreement with Southlake
Chamber of Commerce for the 2017 Oktoberfest event.
M. Withdraw Resolution No. 17-027 (ZA17-045), Specific Use Permit fora
Mass Gathering Event for OktoberFest on property described as Phases I-
IV, Southlake Town Square, City of Southlake, Tarrant County, Texas and
located between East Southlake Boulevard, East State Highway 114 and
North Carroll Avenue, Southlake, Texas. Current Zoning: "DT" Downtown
District. SPIN #8. PUBLIC HEARING (This item was withdrawn by the
applicant.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20,2017
Page 4 of 7
A. Ordinance No. 1171, (CP17-004), 2nd Reading, adopting the City of
Southlake 114 Corridor Land Use Plan, an element of the Southlake 2035
Comprehensive Plan. PUBLIC HEARING
B. Ordinance No. 1173, 2nd Reading, adopting the Southlake 2035 Vision, j
Goals, and Objectives. PUBLIC HEARING
C. Ordinance No. 1174, 2nd Reading, approve an ordinance of the City of
Southlake, Texas providing for a residential homestead property tax
exemption. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-439d, (ZA17-044), 1St Reading, Zoning Change and
ConcepttSite Plan for Texas Digestive Disease Consultants Ambulatory
Surgery Center on property described as Lot 4R, Block 5 Cornerstone
Business Park, an addition to the City of Southlake, Tarrant County,
Texas, and located at 515 South Nolen Drive, Southlake, Texas. Current
Zoning: "S-P-2" Generalized Site Plan District. Requested Zoning: "S-P-2"
Generalized Site Plan District. SPIN #8. (If approved, the public hearing
will be held on August 9, 2097.)
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8. Resolutions:
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A. Resolution No. 17-028, Appointing members to positions on the Building
Board of Appeals, Parks and Recreation Board, Planning and Zoning
Commission, Southlake Parks Development Corporation, and Zoning
Board of Adjustment.
B. Resolution No. 17-029, Appointing City Council representatives to
positions on the Southlake Parks Development Corporation, Tax
Increment Reinvestment Zone No. 1, and the 2035 Corridor Committee.
item for i
9. Other s o consideration:
A. SV17-002, Variance to Sign Ordinance No. 704, as amended, for 7-
Eleven located at 1600 West Southlake Boulevard, Southlake, Texas.
B. Approve lease agreement for holiday decorations and installation services
with Christmas By Zenith for Southlake Town Hall and public areas in
Town Square in an amount not to exceed $58,250.
C. Award a construction contract to .Acadia Services, LLC for N-1 meter
station in an amount not to exceed $366,979.
City of Southlake values:
Integrity♦ Innovation ♦Accountability 4 Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20,2017
Page 5 of 7
D. Award a construction contract for the Kirkwood Boulevard/T.W. King and
Kirkwood Boulevard/Dove Road intersection improvements to North Texas i
Contracting in an amount not to exceed $697,950.
E. Approve a professional services agreement with RJN Group, Inc., to
conduct a sanitary sewer system condition assessment in an amount not
to exceed $227,200.
10. Other items for discussion: (There are no items on this agenda)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, June 16, 2017 by 6:00 p.m.,
pursuant to the Texas GoverpvDnt,gode, Chapter 551.
H Lq
C�L-�
Lori Payne, T C cn
City Secretary r
If you plan to attend th&,,,vubing and have a disability that requires special
needs, please advise the CrfyrMA lary's Office 48 hours in advance at 817-748-8096
and reasonable accommodations will be made to assist you.
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City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2017
Page 6 of 7
EXECUTIVE SESSION
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Section 551.071: Consultation with attomp . The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
:15-
CV00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City j
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
10. Escalade Logistics LLC v. City of Southlake; Cause No. 048-292396-17.
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Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding ersonnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2017
Page 7 of 7
Section 551.087: Deliberation regarding economic development„negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(fl: Texas Disaster Act. The Ci Council may deliberate information: 1
City Y )
for purposes of preventing, investigating, or res ondin to an act of terrorism or related
p p p g, responding
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency mana ement plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety andlor security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork