2017-05-08 CEC Minutes CITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: MAY 8th, 2017
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 — Sherry Berman
Place 4 — Ben Siebach, Chair
Place 5 — David Alexander, Secretary
Place 6 —Aaron Camele
COMMITTEE MEMBERS NOT PRESENT:
Place 2 — Sandra Harrison
Place 3 — Randy Robbins
Place 7 —Vacant
STAFF PRESENT:
Lauren E. LaNeave, Assistant to the City Manager
Ben Thatcher, Assistant City Manager
Jerod Potts, Assistant to the Director of Planning and Development Services
CITY COUNCIL MEMBERS PRESENT:
N/A
OTHERS PRESENT:
N/A
REGULAR AGENDA
1. Call to order. Meeting called to order at 6:01 by Ben Siebach, Chair
2. Approve April 10, 2017 CEC meeting minutes. David made a motion to
approve the minutes as written, and Aaron provided a second. Approved 4 — 0.
Meeting Minutes: Community Engagement Committee Meeting— May 8th, 2017
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3. Review and discuss questions for Citizen Engagement Survey. The group
provided feedback regarding new questions on the Citizen Engagement Survey.
The Committee noted that it would be better if the survey were short. The
Committee asked how the survey would discern involvement in school district
matters in relation to involvement with the City of Southlake. The Committee
mentioned they would like the survey to help them see where people currently
receive information, in addition to asking where people would like to receive
information. The Committee would like to learn more about how people want to
be communicated with. The Committee encouraged clarifying wording on the
Citizen Engagement Survey to separate City sponsored social media from non-
City sponsored social media.
4. Provide feedback on Community Engagement Topics. Lauren provided
example PSA topics including water use and mosquitos that could be shared by
the Committee. The Committee asked to add a PSA for distracted driving.
5. Discuss Youth Engagement Topics. Jerod discussed the Southlake 2035
Youth Master Plan. The Community Engagement Committee will have a role in
reviewing this Master Plan element at a future meeting date.
6. Review Development Report. Jerod shared the development report. This report
provided information on the SPIN Town Hall Forums held to date during fiscal
year 2017.
7. Discuss future agenda items. Ben Siebach recommended that the Committee
discuss SPIN Town Hall Forums and ways to make them more productive
including the possibility of holding online meetings. The Committee discussed
considering the frequency of SPIN Town Hall Forums.
8. Adjournment. Ben closed the meeting at 7:22PM.
ATTEST:
David Alexander, Secretary
Meeting Minutes: Community Engagement Committee Meeting— May 8th, 2017
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