Item 4K CITY OF
SOUTH LAKE Item 4K
MEMORANDUM
(June 6, 2017)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve the purchase of traffic signal components for the
Traffic Signal and Intersection Improvements for the State
Highway 114 Eastbound and Westbound frontage roads at
Kirkwood/Solana Boulevard from Structural & Steel Products,
Inc. in an amount not to exceed $125,000.
Action
Requested: Approve the purchase of traffic signal components for the Traffic
Signal and Intersection Improvements for the State Highway 114
Eastbound and Westbound frontage roads at Kirkwood/Solana
Boulevard from Structural & Steel Products, Inc. in an amount not
to exceed $125,000.
Background
Information: A signal warrant study was completed in relation to the TD
Ameritrade development for four intersections. The signal warrant
study identified the eastbound and westbound State Highway 114
frontage roads at Kirkwood Boulevard/Solana Boulevard as
needing to be upgraded from stop controlled to traffic signal
controlled. The signal warrant study and traffic impact analysis also
identified geometric improvements for these intersections. A
design contract was awarded by City Council to Kimley-Horn and
Associates, Inc. at the March 7, 2017 meeting. The design is
currently at 90% complete.
In an effort to have the traffic signals installed and operational prior
to the opening of the TD Ameritrade campus later this year, staff is
requesting approval to purchase components with long lead times.
The signal poles and mast arms (black power coated) can take up
to sixteen weeks for delivery.
In order for the TxDOT contractor to meet the late Fall completion
deadline, these materials will need to be on hand at the time the
contractor is prepared to construct, shortly after the paving and
other intersection improvements are completed.
The signal components to be purchased prior to construction
contract award are as follows:
• Signal Poles/Mast Arms from Structural & Steel Products,
Inc.
The supplier is a City approved Sole Source vendor which meet all
City of Southlake and State of Texas purchasing requirements.
Financial
Considerations: Construction expenses for this project are included in the FY2017
CIP budget.
Strategic Link: The SH 114 Frontage Roads & Kirkwood/Solana Boulevard Traffic
Signal project links to the City's strategy map relative to the focus
areas of Mobility and Infrastructure. The specific corporate
objectives that are met by this project are to (C2) Provide travel
convenience within the City & region and (F2) Invest to provide and
maintain high quality public assets. The critical business outcome is
to (CBO2) Enhance mobility through aggressive traffic
management initiatives and capital project implementation.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The Council may approve the purchase of traffic signal components
or deny it.
Supporting
Documents: Location Map
Price quotes
Staff
Recommendation: Approve the purchase of traffic signal components for the Traffic
Signal and Intersection Improvements for the State Highway 114
Eastbound and Westbound frontage roads at Kirkwood/Solana
Boulevard from Structural & Steel Products, Inc., in an amount not
to exceed $125,000.
Staff Contact: Rob Cohen, Director of Public Works
Kyle D. Hogue, P.E., Deputy Director/City Engineer
Steven D. Anderson, P.E., CFM, Deputy City Engineer
Page 2 of 2
STRUCTURAL & STEEL
PRODUCTS,INC.
May 30, 2017
To whom it may concern:
This letter is to certify that Structural & Steel Products, Inc. is the sole supplier for Valmont decorative
traffic signal poles and related parts that meet the requirements for the City of Southlake, TX.
Sincerely,
Benjamin C. Post
Sales & Customer Service
1320 S.UNIVERSITY DR■ SUITE 701 ■ FT.WORTH,TX 76107 ■ PHONE 817 332-7417 ■ FAX 817 338-0638
Structural & Steel Products, Inc. 146373 - 5
1320 South University Drive, Suite 701
Original Quote 5/26/2017
Fort Worth, Texas 76107 Revised Quote 5/26/2017
Phone: (817) 332-7417 Fax: (817) 338-0638
Submitted To City of Southlake Project Name : City of Southlake- Kirkwood and Solana
Address : 1400 Main Street, Suite 440 Project No : Kirkwood and Solana
Control No
- Working Days : 0
Engineer/Architect:
Southlake TX 76092-0000 Phone No :
Contact - Letting Date : 5/27/2017
Phone : 817-481-5581
Fax : - -
Email : We are pleased to offer the following proposal for your consideration
Item No Item Description Qty Unit Unit Price($) Total Price($)
0001 SLA16-2-CRT DUAL LUMINAIRE 4.00 EA 618.00 2,472.00
ARMS
0001 40SI1180-FPGV CORTEN-PLAIN 1.00 EA 11,392.48 11,392.48
TOP-7' ILSN ARM-CN36AC
DECO BASE-AB AND TEMPLATES
0003 32SLI1180-FPGV CORTEN-SPECIAL 1.00 EA 10,234.51 10,234.51
LENGTH-POLE TOP
TENON-10' ILSN ARM-CN36AC DECO
BASE-AB AND
TEMPLATES
0004 44SLI1180-FPGV CORTEN-SPECIAL 2.00 EA 11,588.34 23,176.68
LENGTH-POLE TOP
TENON-7' ILSN ARM-CN36AC DECO
BASE-AB AND
TEMPLATES
0005 55SLI1136SI1180-FPGV CORTEN- 1.00 EA 40,812.22 40,812.22
-SPECIAL LENGTH-POLE TOP
TENON-10' ILSN ARM-7' ILSN
ARM-CN48AC DECO BASE-AB
AND TEMPLATES
0006 10' PED POLE W/TUCKER 3.00 EA 1,383.85 4,151.55
BASE-FPGV CORTEN-AB
0007 UCL-ANG-LUM-T3-56LED-4K-700-CR 8.00 EA 1,790.00 14,320.00
T-FTG FIXTURES
Total Bid Price: 106,559.44
Notes
Freight prepaid and allowed. Prices based on shipping in complete quantities to the jobsite with unloading,
storage and erection by others. Less than complete quantites may incur additonal freight charges.
An additional freight charge will be added for any order of less than 4 fixtures.
Lead time is based on current business conditions and is subject to change at the time of release.
Lead time 12-14 weeks from receipt of order or approved drawings.
Prices include anchor bolts, galvanized and powdercoat(color: Corten)finish. Signal Hangers, brackets
and CGB connectors are NOT included
Terms&Conditions:
Prices are good for 30 days and delivery within 180 days of receipt of order.
This proposal is subject to Structural &Steel Products terms and conditions. Please request a copy by calling
(817)332-7417
Payment Terms are Net 30 Days, no retainage, subject to credit approval
Material specifically fabricated for this project will be billed when the material has been fabricated and inspected(if
required), not upon shipment.
Customer agrees that when the material is released for fabrication, Structural and Steel reserves the right to bill as material
in storage when the product is completed and has been inspected (if required)
ACCEPTED CONFIRMED
The above prices,specifications and conditions STRUCTURAL&STEEL PRODUCTS INC.
are satisfactory and are here by accepted.
Buyer:
Authorized: --N/A--
Signature
Estimator: Ben Post
Date of Acceptence
Prime Contractor:
Revised By: Ben Post
CERTIFICATE OF INTERESTED PARTIES FORM 3.295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and s if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's pi ace Certificate Number:
of business. 12017-213408
Structural Steel Products
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/2412017
being filed.
City of Southlake Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
20172405
Purchase of Traffic Signal Components for Kirkwood and Hwy114
Nature of interest
4 Name of Interested Pa ,State,Count
Party City, ry[place of business] {check applicable}
Controlling I Intermediary
5 Check only it there is NO Interested Party.
x
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
SHEILA EPPES ���
My Notary ID#126740801
Expires December 2,2020
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP 1 SEAL ABOVE
Sworn to and subscribed before me,by the said C S this the VC—.> day of ,
20-4 to certify which,witness my hand and seal of office.
L-A .
Signature of officer adminisF ing th Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883