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Item 4K CITY OF SOUTH LAKE Item 4K MEMORANDUM (June 6, 2017) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for the State Highway 114 Eastbound and Westbound frontage roads at Kirkwood/Solana Boulevard from Structural & Steel Products, Inc. in an amount not to exceed $125,000. Action Requested: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for the State Highway 114 Eastbound and Westbound frontage roads at Kirkwood/Solana Boulevard from Structural & Steel Products, Inc. in an amount not to exceed $125,000. Background Information: A signal warrant study was completed in relation to the TD Ameritrade development for four intersections. The signal warrant study identified the eastbound and westbound State Highway 114 frontage roads at Kirkwood Boulevard/Solana Boulevard as needing to be upgraded from stop controlled to traffic signal controlled. The signal warrant study and traffic impact analysis also identified geometric improvements for these intersections. A design contract was awarded by City Council to Kimley-Horn and Associates, Inc. at the March 7, 2017 meeting. The design is currently at 90% complete. In an effort to have the traffic signals installed and operational prior to the opening of the TD Ameritrade campus later this year, staff is requesting approval to purchase components with long lead times. The signal poles and mast arms (black power coated) can take up to sixteen weeks for delivery. In order for the TxDOT contractor to meet the late Fall completion deadline, these materials will need to be on hand at the time the contractor is prepared to construct, shortly after the paving and other intersection improvements are completed. The signal components to be purchased prior to construction contract award are as follows: • Signal Poles/Mast Arms from Structural & Steel Products, Inc. The supplier is a City approved Sole Source vendor which meet all City of Southlake and State of Texas purchasing requirements. Financial Considerations: Construction expenses for this project are included in the FY2017 CIP budget. Strategic Link: The SH 114 Frontage Roads & Kirkwood/Solana Boulevard Traffic Signal project links to the City's strategy map relative to the focus areas of Mobility and Infrastructure. The specific corporate objectives that are met by this project are to (C2) Provide travel convenience within the City & region and (F2) Invest to provide and maintain high quality public assets. The critical business outcome is to (CBO2) Enhance mobility through aggressive traffic management initiatives and capital project implementation. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The Council may approve the purchase of traffic signal components or deny it. Supporting Documents: Location Map Price quotes Staff Recommendation: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for the State Highway 114 Eastbound and Westbound frontage roads at Kirkwood/Solana Boulevard from Structural & Steel Products, Inc., in an amount not to exceed $125,000. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Steven D. Anderson, P.E., CFM, Deputy City Engineer Page 2 of 2 STRUCTURAL & STEEL PRODUCTS,INC. May 30, 2017 To whom it may concern: This letter is to certify that Structural & Steel Products, Inc. is the sole supplier for Valmont decorative traffic signal poles and related parts that meet the requirements for the City of Southlake, TX. Sincerely, Benjamin C. Post Sales & Customer Service 1320 S.UNIVERSITY DR■ SUITE 701 ■ FT.WORTH,TX 76107 ■ PHONE 817 332-7417 ■ FAX 817 338-0638 Structural & Steel Products, Inc. 146373 - 5 1320 South University Drive, Suite 701 Original Quote 5/26/2017 Fort Worth, Texas 76107 Revised Quote 5/26/2017 Phone: (817) 332-7417 Fax: (817) 338-0638 Submitted To City of Southlake Project Name : City of Southlake- Kirkwood and Solana Address : 1400 Main Street, Suite 440 Project No : Kirkwood and Solana Control No - Working Days : 0 Engineer/Architect: Southlake TX 76092-0000 Phone No : Contact - Letting Date : 5/27/2017 Phone : 817-481-5581 Fax : - - Email : We are pleased to offer the following proposal for your consideration Item No Item Description Qty Unit Unit Price($) Total Price($) 0001 SLA16-2-CRT DUAL LUMINAIRE 4.00 EA 618.00 2,472.00 ARMS 0001 40SI1180-FPGV CORTEN-PLAIN 1.00 EA 11,392.48 11,392.48 TOP-7' ILSN ARM-CN36AC DECO BASE-AB AND TEMPLATES 0003 32SLI1180-FPGV CORTEN-SPECIAL 1.00 EA 10,234.51 10,234.51 LENGTH-POLE TOP TENON-10' ILSN ARM-CN36AC DECO BASE-AB AND TEMPLATES 0004 44SLI1180-FPGV CORTEN-SPECIAL 2.00 EA 11,588.34 23,176.68 LENGTH-POLE TOP TENON-7' ILSN ARM-CN36AC DECO BASE-AB AND TEMPLATES 0005 55SLI1136SI1180-FPGV CORTEN- 1.00 EA 40,812.22 40,812.22 -SPECIAL LENGTH-POLE TOP TENON-10' ILSN ARM-7' ILSN ARM-CN48AC DECO BASE-AB AND TEMPLATES 0006 10' PED POLE W/TUCKER 3.00 EA 1,383.85 4,151.55 BASE-FPGV CORTEN-AB 0007 UCL-ANG-LUM-T3-56LED-4K-700-CR 8.00 EA 1,790.00 14,320.00 T-FTG FIXTURES Total Bid Price: 106,559.44 Notes Freight prepaid and allowed. Prices based on shipping in complete quantities to the jobsite with unloading, storage and erection by others. Less than complete quantites may incur additonal freight charges. An additional freight charge will be added for any order of less than 4 fixtures. Lead time is based on current business conditions and is subject to change at the time of release. Lead time 12-14 weeks from receipt of order or approved drawings. Prices include anchor bolts, galvanized and powdercoat(color: Corten)finish. Signal Hangers, brackets and CGB connectors are NOT included Terms&Conditions: Prices are good for 30 days and delivery within 180 days of receipt of order. This proposal is subject to Structural &Steel Products terms and conditions. Please request a copy by calling (817)332-7417 Payment Terms are Net 30 Days, no retainage, subject to credit approval Material specifically fabricated for this project will be billed when the material has been fabricated and inspected(if required), not upon shipment. Customer agrees that when the material is released for fabrication, Structural and Steel reserves the right to bill as material in storage when the product is completed and has been inspected (if required) ACCEPTED CONFIRMED The above prices,specifications and conditions STRUCTURAL&STEEL PRODUCTS INC. are satisfactory and are here by accepted. Buyer: Authorized: --N/A-- Signature Estimator: Ben Post Date of Acceptence Prime Contractor: Revised By: Ben Post CERTIFICATE OF INTERESTED PARTIES FORM 3.295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and s if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's pi ace Certificate Number: of business. 12017-213408 Structural Steel Products Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/2412017 being filed. City of Southlake Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 20172405 Purchase of Traffic Signal Components for Kirkwood and Hwy114 Nature of interest 4 Name of Interested Pa ,State,Count Party City, ry[place of business] {check applicable} Controlling I Intermediary 5 Check only it there is NO Interested Party. x 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. SHEILA EPPES ��� My Notary ID#126740801 Expires December 2,2020 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP 1 SEAL ABOVE Sworn to and subscribed before me,by the said C S this the VC—.> day of , 20-4 to certify which,witness my hand and seal of office. L-A . Signature of officer adminisF ing th Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883