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Item 4F Item 4F Approve an interlocal agreement (ILA) with Tarrant County for the joint reconstruction of North Peytonville Avenue from the northern property line of Corporate Circle, north approximately 2,650 linear feet to the northern line of Ten Bar Trail Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting an interlocal agreement (ILA) with Tarrant County for the joint reconstruction on North Peytonville Avenue for your consideration. 1 Requested Action Approve an interlocal agreement (ILA) with Tarrant County for the joint reconstruction of North Peytonville Avenue from the northern property line of Corporate Circle, north approximately 2,650 linear feet to the northern line of Ten Bar Trail Staff requests that City Council: Approve an interlocal agreement (ILA) with Tarrant County for the joint reconstruction of North Peytonville Avenue from the northern property line of Corporate Circle, north approximately 2,650 linear feet to the northern line of Ten Bar Trail. 2 Reconstruct North Peytonville Avenue North Peytonville Avenue – Project Map As part of the annual Capital Improvement Program (CIP), City Council authorizes annual funds for a joint roadway reconstruction project in partnership with Tarrant County. For FY 2017, City staff and Tarrant County representatives have agreed in principle to the County assisting the City with the reconstruction of N. Peytonville Avenue from the northern property line of Corporate Circle, north approximately 2,650 linear feet to the northern line of Ten Bar Trail. 3 Reconstruct North Peytonville Avenue Typical Repairs Needed for: Alligator cracking Undulations Numerous citizen complaints Pavement Management Assessment: Ride quality: 68 Sub grade integrity: 65 This section of N. Peytonville Avenue is in need of repair due to alligator cracking, undulations, and numerous citizen complaints. In the most recent Pavement Management Assessment conducted in January 2017, this section of roadway scored a 68 out of 100 on ride quality, and a 65 out of 100 on sub-grade integrity. 4 Reconstruct North Peytonville Avenue Randol Mill Avenue and Dove Road – Project Map This year the City has an opportunity to add two smaller road segments to the ILA also in need of rehabilitation: Randol Mill Road from Dove Road to Mockingbird Lane (approximately 800 linear feet) and (resurfacing) of Dove Road from the Southlake/Westlake City Limits to the Dove Road at Peytonville Avenue roundabout (approximately 200 linear feet). Rehabilitating these additional two segments at this time will resolve citizen complaints in this area. The County has agreed to add these segments to the larger project. 5 Reconstruct North Peytonville Avenue Shady Oaks Dr. S. White Chapel Blvd Ridgecrest Drive Lonesome Dove Road Morgan Road N. Carroll Avenue FY 2016 – Shady Oaks Reconstruction Before and After Previous Joint Projects Tarrant County has provided similar services on previous projects such as Shady Oaks Dr., S. White Chapel Blvd., Ridgecrest Drive, Lonesome Dove, Morgan Road, and North Carroll Avenue. To minimize the impact on commuters and traffic, the project will begin in early June when school has ended for the summer with working hours of 8:30 am to 3:00 pm to avoid peak travel times. 6 Funding FY 2017 CIP Annual Budget Historical Expenditures: FY 2016 Shady Oaks - $238,705 FY 2015 S. White Chapel Blvd. - $250,734 Reconstruct North Peytonville Avenue FY 2015 – S. White Chapel Reconstruction This program is an annual partnership with Tarrant County. Tarrant County provides a service to the City of Southlake by reclaiming the roadway after the City mills it, and by stabilizing the roadway. They provide the equipment, labor and half of the fuel to complete this service.   The City mills the roadway, installs concrete ribbon curb, paves the road, and provides all materials for the project. In FY 2016, the City spent $238,705 on the Shady Oaks joint reconstruction project. In FY 2015, the City spent $250,734 on the S. White Chapel Blvd. joint reconstruction project. The City’s estimate for all materials for this project  is $300,000 available in the Capital Improvement Project annual budget. If any additional funds are needed to complete the overall project due to the addition of the two smaller segments this year, the balance will come from PMA funds. 7 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement CBO1 – Maintain a strong financial position and implement plans and policies to ensure future financial strength. CBO2 – Enhance mobility through aggressive traffic management initiatives and capital project implementation. CBO3 – Engage in thoughtful planning to ensure continued high quality development that is integrated well into the current built environment. CBO4 – Optimize the City’s commercial tax base by attracting high quality new businesses to reduce the tax burden on residential taxpayers. CBO5 – Improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations. CBO6 – Invest to maintain strong public safety to ensure a low crime rate and effective emergency response. Critical Business Outcomes Deliver on Our Focus Areas The ILA with Tarrant County links to the City’s strategy map relative to the focus area of Infrastructure and Partnerships and Volunteerism. The specific corporate objectives that are met by the execution of this agreement are to invest to provide and maintain high quality public assets (F2) and to collaborate with select partners to implement service solutions (B2). 8 Questions? 9 For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.