Item 4ACITY OF
lug TEXAS
SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES MAY 2, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem
Shawn McCaskill, and Councilmembers Gary Fawks, John Huffman, Chad Patton, and
Shahid Shafi.
CITY COUNCIL ABSENT: Mayor Laura Hill.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager / Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank,
Assistant to the City Manager Lauren LaNeave, Senior Marketing Manager Jill Lind,
Deputy Director of Economic Development Daniel Cortez, Chief Financial Officer
Sharen Jackson, Director of Community Services Chris Tribble, Police Chief James
Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of
Information Technology Greg Hendricks, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, Deputy Director of Public
Works Kyle Hogue, City Attorney Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Pro Tem Randy Williamson at 5:33
p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Pro Tem Williamson led the pledges of
allegiance to the United States and Texas Flags.
3. LOCAL BUSINESS REPORT
Assistant City Manager and Director of Economic Development Alison Ortowski
introduced Steel City Pops.
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General Manager of Steel City Pops, Ryan Childress, introduced his new business and
answered questions of the Council.
4. PROCLAMATION FOR MOTORCYCLE SAFETY AWARENESS MONTH
Mayor Pro Tem Williamson presented a proclamation in recognition of May as national
motorcycle safety awareness month to the members of the Confederate Sons and the
Kingdom Servants.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Pro Tem Williamson reviewed the items on tonight's consent agenda and Council
asked questions of staff. Council agreed to move Item 7A to the consent agenda for
approval.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Pro Tem Randy
Williamson at 5:49 p.m.
2A. EXECUTIVE SESSION
Mayor Pro Tem Williamson announced the City Council would go into Executive
Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code,
Sections 551.071, consultation with attorney and 551.072, deliberation regarding real
property. City Council adjourned for Executive Session at 5:49 p.m. Executive Session
began at 6:08 p.m. and concluded at 6:56 p.m.
2B. RECONVENE
Mayor Pro Tem Williamson reconvened the meeting at 7:01 p.m. and asked if there was
needed action from the executive session. There was no action necessary as a result of
executive session.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Pro Tem Williamson announced upcoming meetings and events. Election Day is
Saturday, May 6t" from 7:00 a.m. to 7:00 p.m. at Carroll Senior High School.
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3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton introduced Senior Director of Planning and Development
Services Ken Baker who presented information on Building Safety Month.
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Pro Tem Randy Williamson read the Consent Agenda items into
the record.
A. APPROVE MINUTES FROM THE APRIL 18, 2017 REGULAR CITY COUNCIL
MEETING.
B. CANCEL THE JULY 4, 2017 AND JULY 18, 2017 CITY COUNCIL MEETINGS.
C. APPROVE CONTRACT SPENDING WITH CUBIC CREATIVE INC. IN AN
AMOUNT OVER $50,000 BUT NOT TO EXCEED $69,000.
D. APPROVE ZA17-032, PLAT REVISION FOR LOTS 8R1 AND 8R2, BLOCK 1,
MOSS FARMS BEING A REVISION OF PROPERTY DESCRIBED AS LOT 8R,
BLOCK 1, MOSS FARMS AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS LOCATED AT 1505 MOSS LANE. CURRENT
ZONING: "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #4.
Council approved Item 4D subject to the Staff Report dated April 25, 2017 and Plat
Review Summary No. 1 dated April 12, 2017.
E. APPROVE ZA17-030, PLAT REVISION FOR LOT 1R, BLOCK 17,
SOUTHLAKE TOWN SQUARE PHASE IV BEING A REVISION OF
PROPERTY DESCRIBED AS LOT 1, BLOCK 17 AND A PORTION OF
RESERVE STREET, SOUTHLAKE TOWN SQUARE PHASE IV, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT
1420 DIVISION STREET. CURRENT ZONING: "DT" DOWNTOWN DISTRICT.
SPIN #8.
Council approved Item 4E subject to the Staff Report dated April 25, 2017 and Plat
Review Summary No. 1 dated April 12, 2017.
F. APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR
THE JOINT RECONSTRUCTION OF NORTH PEYTONVILLE AVENUE FROM
THE NORTHERN PROPERTY LINE OF CORPORATE CIRCLE, NORTH
APPROXIMATELY 2,650 LINEAR FEET TO THE NORTHERN LINE OF TEN
BAR TRAIL.
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G. APPROVE PURCHASE OF TRAFFIC SIGNAL COMPONENTS FOR THE
TRAFFIC SIGNAL AND INTERSECTION IMPROVEMENTS FOR KIRKWOOD
BOULEVARD AT T.W. KING ROAD AND KIRKWOOD BOULEVARD AT
DOVE ROAD PROJECT FROM STRUCTURAL & STEEL PRODUCTS, INC. IN
AN AMOUNT NOT TO EXCEED $200,000.
H. TABLE RESOLUTION NO. 17-022, (ZA17-031), SPECIFIC USE PERMIT FOR
TELECOMMUNICATIONS TOWERS, ANTENNAS, OR ANCILLARY
STRUCTURES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, CARROLL
ISD NO. 3 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS LOCATED AT 2400 NORTH CARROLL
AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY
SERVICES DISTRICT. SPIN #2. PUBLIC HEARING (THE APPLICANT HAS
REQUESTED TO TABLE THIS ITEM TO THE MAY 16, 2017 CITY COUNCIL
MEETING.
7A. APPROVE ORDINANCE NO. 480-725 (ZA17-025), 1ST READING, ZONING
CHANGE AND CONCEPT PLAN FOR A SINGLE-FAMILY RESIDENTIAL LOT
TO BE KNOWN AS LOT 14, L.B.G. HALL NO. 686 ADDITION ON PROPERTY
DESCRIBED AS TRACT 2E, L.B.G. HALL SURVEY, ABSTRACT NO. 686
AND TRACT 9C, T.M. HOOD SURVEY, ABSTRACT NO. 706, IN THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND ADDRESSED AS 583
SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF -30" SINGLE-FAMILY
RESIDENTIAL DISTRICT. SPIN #7. (IF APPROVED AT IST READING, THE
PUBLIC HEARING WILL BE HELD ON MAY 16, 2017.)
Item 7A was moved to the consent agenda for approval.
9A. TABLE RESIDENTIAL DEVELOPER AGREEMENT WITH LANDLOCK, LLC
FOR THE MATTHEWS COURT DEVELOPMENT IN AN AMOUNT NOT TO
EXCEED $460,000.
Item 9A was moved to consent to table to the May 16, 2017 City Council meeting.
APPROVED
Motion was made to approve the consent agenda as presented and noting the
following:
• Item 4D - subject to the Staff Report dated April 25, 2017 and Plat Review
Summary No. 1 dated April 12, 2017;
• Item 4E - subject to the Staff Report dated April 25, 2017 and Plat Review
Summary No. 1 dated April 12, 2017;
• Item 4H — tabled at the applicant's request to the May 16, 2017 City Council
meeting;
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• Item 7A - subject to the Staff Report dated April 26, 2017 and Concept Plan
Review Summary No. 2 dated April 13, 2017 and noting that City Council is not
requiring a Land Use Plan amendment from Low Density to Medium Density due
to the following finding: The proposed lot is below one net acre in size after right
of way dedication. The "SF -30" zoning designation is the least dense residential
district that is compatible with the existing tract size. A home was preexisting on
this tract and approval of this zoning case does not result in the creation of any
additional buildable lots within the Low -Density Residential area on the Future
Land Use Map; and,
• Item 9A — tabled to the May 16, 2017 City Council meeting.
Motion:
McCaskill
Second:
Fawks
Ayes:
Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
6-0
5. PUBLIC FORUM.
Mayor Pro Tem Williamson opened the public forum.
Kenneth Horne, 1215 Ashmoore Court, Southlake, Texas spoke in support of the Carroll
ISD bond proposal that is on the May 6, 2017 election ballot.
Mayor Pro Tem Williamson closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA17-013, SITE PLAN FOR THE GLEN ALAN SALON ON PROPERTY BEING
DESCRIBED AS LOT 2R2, BLOCK 1, MIRON ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 205 MIRON
DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "B-1" BUSINESS
SERVICE PARK DISTRICT. SPIN #8. PUBLIC HEARING
Ir_\ -447
Senior Director of Planning and Development Services Ken Baker presented Item 6A
and answered questions from Council.
Applicant Nate Farish with New Summit presented this item and answered questions
from Council. After discussion, Mr. Farish requested to table this item to the next
Council meeting.
Mayor Pro Tem Williamson opened the public hearing and asked for anyone wishing to
speak on the item to come forward. There being no one wishing to speak, Mayor Pro
Tem Williamson closed the public hearing.
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Motion was made to table ZA17-013, Site Plan for the Glen Alan Salon to the May 16,
2017 City Council meeting at the applicant's request.
Motion:
McCaskill
Second:
Fawks
Ayes:
Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
6-0 (to table)
6B. ORDINANCE NO. 1170 (CP -17-003), 2ND READING, ADOPTING THE CITY OF
SOUTHLAKE TOURISM MASTER PLAN, AN ELEMENT OF THE
SOUTHLAKE 2035 COMPREHENSIVE PLAN. PUBLIC HEARING
APPROVFn
Senior Director of Planning and Development Services Ken Baker presented Item 6B
and answered questions from Council.
Mayor Pro Tem Williamson opened the public hearing and asked for anyone wishing to
speak on the item to come forward. There being no one wishing to speak, Mayor Pro
Tem Williamson closed the public hearing.
Motion was made to approve Ordinance No. 1170, (CP17-003), 2nd Reading, adopting
the City of Southlake Tourism Master Plan subject to Staff Report dated April 24, 2017.
Motion:
McCaskill
Second:
Fawks
Ayes:
Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
ADOPTING THE TOURISM MASTER PLAN AS AN ELEMENT OF THE SOUTHLAKE
2035 COMPREHENSIVE PLAN AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-725 (ZA17-025), 1ST READING, ZONING CHANGE AND
CONCEPT PLAN FOR A SINGLE-FAMILY RESIDENTIAL LOT TO BE
KNOWN AS LOT 14, L.B.G. HALL NO. 686 ADDITION ON PROPERTY
DESCRIBED AS TRACT 2E, L.B.G. HALL SURVEY, ABSTRACT NO. 686
AND TRACT 9C, T.M. HOOD SURVEY, ABSTRACT NO. 706, IN THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND ADDRESSED AS 583
SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
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AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF -30" SINGLE-FAMILY
RESIDENTIAL DISTRICT. SPIN #7. (IF APPROVED AT IST READING, THE
PUBLIC HEARING WILL BE HELD ON MAY 16, 2017.)
APPROVED
Item 7A was moved to the consent agenda for approval.
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE RESIDENTIAL DEVELOPER AGREEMENT WITH LANDLOCK,
LLC FOR THE MATTHEWS COURT DEVELOPMENT IN AN AMOUNT NOT
TO EXCEED $460,000.
TABLED
Item 9A was moved to consent to table to the May 16, 2017 City Council meeting.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Pro Tem Williamson adjourned the meeting at 7:41 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Randy Williamson
Mayor Pro Tem
ATTEST:
Lori Payne, TRMC
City Secretary
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