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Item 4G Item 4G M E M O R A N D U M (May 2, 2017) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for Kirkwood Boulevard at T.W. King Road and Kirkwood Boulevard at Dove Road project from Structural & Steel Products, Inc. in an amount not to exceed $200,000. Action Requested: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for Kirkwood Boulevard at T.W. King Road and Kirkwood Boulevard at Dove Road project from Structural & Steel Products, Inc. in an amount not to exceed $200,000. Background Information: A signal warrant study was completed in relation to the TD Ameritrade development for four intersections. The signal warrant study identified the intersections of Kirkwood Boulevard at Dove Road and Kirkwood Boulevard at T.W. King Road as needing to be upgraded from stop controlled to traffic signal controlled. The signal warrant study and traffic impact analysis also identified geometric improvements for these intersections. A design contract was awarded by City Council to Kimley-Horn and Associates, Inc. at the December 6, 2016 meeting. The design is currently at 90% complete. In an effort to have the traffic signals installed and operational prior to the opening of TD Ameritrade, staff is requesting approval to purchase components with long lead times. In order for the contractor awarded the construction contract to meet the desired time frame, these materials will need to be on hand at the time of contract award or shortly thereafter. The ornamental signal poles, mast arms and pedestrian crossing components, can take up to fourteen weeks for delivery. The signal components to be purchased prior to construction contract award are as follows: Page 2 of 3  Ornamental Signal Poles/Mast Arms from Structural & Steel Products, Inc. The supplier is a City approved vendor and purchases will be made through Buy Board and/or Texas Smart Buy which meet all City of Southlake and State of Texas purchasing requirements. City Council approved an item at the March 7, 2017 meeting for the purchase of standard signal poles, mast arms, pedestrian crossing components, cabinet/controller and battery back -up units (BBU) in an amount not to exceed $150,000 . To date, the cabinet/controller and BBU’s have been ordered at an expense of $34,600. The approved standard signal pole order from Pelco Structural, LLC. will not be executed if the ornamental pole purchase is approved. The ornamental poles are in line with the Urban Design Plan for major corridors. Financial Considerations: Construction expenses for this project are included in the FY2017 CIP budget. Strategic Link: The Kirkwood Boulevard Traffic Signal project links to the City’s strategy map relative to the focus areas of Mobility and Infrastructure. The specific corporate objectives that are met by this project are to (C2) Provide travel convenience within the City & region and (F2) Invest to provide and maintain high quality public assets. The critical business outcome is to (CBO2) Enhance mobility through aggressive traffic management initiatives and capital project implementation. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The Council may approve the Engineering Services Agreement or deny it. Supporting Documents: Location Map Sole Source Letter Price Quote Staff Recommendation: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for Kirkwood Boulevard at T.W. King Road and Kirkwood Boulevard at Dove Road project Page 3 of 3 from Structural & Steel Products, Inc. in an amount not to exceed $200,000. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Steven D. Anderson, P.E., CFM, Deputy City Engineer Lo c a t i o n M a p N Pr o j e c t In t e r s e c t i o n Do v e R d . Lighting, Traffic and Communication Structures Valmont Industries, Inc. 28800 Ida Street P.O. Box 358 Valley, Nebraska 68064-0358 USA 402-359-2201 800-825-6668 Fax 402-359-6221 valmont.com valmontstructures.com April 21, 2017 Steven D Anderson, P.E., CFM Deputy City Engineer City of Southlake Public Works 1400 Main Street, Suite 320 Southlake, Texas 76092 Subject: Valmont Distributor-Traffic Poles-City of Southlake Dear Mr. Anderson, This letter is to certify that Structural and Steel Products is the sole distributor of Valmont traffic signal pole products as provided to the City of Southlake, Texas. Best Regards, Hank Vaughn Regional Sales Manager U.S. Lighting & Traffic Products Valmont Industries, Inc. CC: Chris Carman – Structural & Steel Products, Inc Ben Gensichen - Valmont Industries, Inc. Structural & Steel Products, Inc. Phone: (817) 332-7417 Fax: (817) 338-0638 Fort Worth, Texas 76107 1320 South University Drive, Suite 701 1 144240 Original Quote Date: Revised Quote Date: 4/24/2017 4/24/2017 Project Name : Email : Fax : Phone : Contact Address : Submitted To City of Southlake Letting Date : Phone No : Engineer/Architect: Working Days : Control No : Project No : City of Southlake 4/24/17 Kirkwood Blvd @ Dove and @TW King Intersection 0 1400 Main Street, Suite 440 - - 817-481-5581 - - 4/25/2017 - We are pleased to offer the following proposal for your consideration : - Southlake 76092-0000TX Total Price ($)Unit Price($)UnitQtyItem DescriptionItem No 0686 2036 16 SHARP FLUTED 24' POLE-36SLIII80-16 SHARP FLUTED CURVED MAST ARM-10' ILSN ARM-SPCL POLE TOP TENON-FPGV BLACK-HH-BROADWAY DECO BASE-TXDOT AB WITH TEMPLATES 12,129.60 12,129.60EA 1.00 0686 2047 16 SHARP FLUTED 24' POLE-48LIII80-16 SHARP FLUTED CURVED MAST ARM-SPCL POLE TOP TENON-FPGV BLACK-HH-BROADWAY DECO BASE-TXDOT AB WITH TEMPLATES 15,444.80 15,444.80EA 1.00 0686 2050 16 SHARP FLUTED 24' POLE-48SLIII80-16 SHARP FLUTED CURVED MAST ARM-10' ILSN ARM-SPCL POLE TOP TENON-FPGV BLACK-HH-BROADWAY DECO BASE-TXDOT AB WITH TEMPLATES 16,657.20 16,657.20EA 1.00 0686 2057 16 SHARP FLUTED 24' POLE-55LIII80-16 SHARP FLUTED CURVED MAST ARM-SPCL POLE TOP TENON-FPGV BLACK-HH-BROADWAY DECO BASE-TXDOT AB WITH TEMPLATES 21,376.60 21,376.60EA 1.00 0686 2058 16 SHARP FLUTED 24' POLE-55SLIII80-16 SHARP FLUTED CURVED MAST ARM-10' ILSN ARM-SPCL POLE TOP TENON-FPGV BLACK-HH-BROADWAY DECO BASE-TXDOT AB WITH TEMPLATES 22,685.60 22,685.60EA 1.00 0686 2062 16 SHARP FLUTED 24' POLE-60SLIII80-16 SHARP FLUTED CURVED MAST ARM-10' ILSN ARM-SPCL POLE TOP TENON-FPGV BLACK-HH-BROADWAY DECO BASE-TXDOT AB WITH TEMPLATES 22,856.40 22,856.40EA 1.00 0686 2066 16 SHARP FLUTED 24' POLE-65SLIV80-16 SHARP FLUTED CURVED MAST ARM-10' ILSN ARM-SPCL POLE TOP TENON-FPGV BLACK-HH-BROADWAY DECO BASE-TXDOT AB WITH TEMPLATES 24,556.00 24,556.00EA 1.00 0687 2001 16 SHARP FLUTED PED POLE-688A120-ACORN CAP-FPGV BLACK-HH-BROADWAY DECO BASE-AB 14,162.40 3,540.60EA 4.00 Total Bid Price : 149,868.60 FINISH SYSTEM Finish Paint over Galvanized (FPGV) Base Coat: Hot-Dip Galvanized to ASTM A123 Prime Coat: None Finish Coat: TGIC or Urethane Polyester Powder Color: (See Spec Page for Standard Colors Available) Anchor Bolts and Steel Template are included. Drawing approval required prior to release for production Pole cross section: 16 sharp fluted Arm cross section: 16 sharp fluted Sign/signal hangers are not included Sized per 1994 AASHTO design - 80MPH w/1.3 gust Decorative Bases: Lead time / base style may vary due to availability The pricing on this quote is valid for a single release with all items shipping together at onetime. Pricing will be subject to review and revision if multiple releases are required. Ped Pole sized per UMC drawing 55'-65' mast arm poles sized per loading spacing provided by engineer 36' and 48' mast arm poles sized per 2014 drawings provided by customer - additional loadings added for possible signage Pricing includes spcl tenon for all poles - luminaire by others Poles labeled with "S" include spcl 10' ILSN arm clamped at 22' MH on the pole All poles include fluted curved mast arm Poles include TXDOT standard AB and template sizing Freight prepaid and allowed. Prices based on shipping in complete quantities to the jobsite with unloading, storage and erection by others. Less than complete quantites may incur additonal freight charges. Lead time 12-14 weeks from receipt of order or approved drawings. Notes : Terms & Conditions : Customer agrees that when the material is released for fabrication, Structural and Steel reserves the right to bill as material in storage when the product is completed and has been inspected (if required) Material specifically fabricated for this project will be billed when the material has been fabricated and inspected (if required), not upon shipment. Payment Terms are Net 30 Days, no retainage, subject to credit approval This proposal is subject to Structural & Steel Products terms and conditions. Please request a copy by calling (817)332-7417 Prices are good for 30 days and delivery within 180 days of receipt of order. CONFIRMED STRUCTURAL & STEEL PRODUCTS INC . Authorized : __________________________________ Estimator : ___________________________________ Revised By : _________________________________ Prime Contractor : ____________________________ Date of Acceptence : __________________________ Signature : __________________________________ Buyer : ______________________________________ The above prices, specifications and conditions are satisfactory and are here by accepted . ACCEPTED Chris Carman Chris Carman --N/A --