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Item 4BCITY OF SOUTHLAKE MEMORANDUM April 25, 2017 To: Shana Yelverton, City Manager From: Lori Payne, City Secretary Subject: Cancel the July 4, 2017 and July 18, 2017 City Council meetings Action Requested: Cancel the July 4, 2017 and July 18, 2017 City Council meetings Background Information: In 2011, City Council discussed the option of taking a break during the summer, more specifically the month of July. On June 7, 2011, action was taken to cancel the 2011 July meetings. At this meeting, Council discussed the possibility of canceling future meetings for the month of July. In December 2011, the City Secretary's Office surveyed Council to determine availability and if they were agreeable to having a summer break in July. Consequently, all July City Council meetings have been canceled since that time. In preparation for the July 2017 break, Planning and Development Services has set the City's development submittal schedule accordingly, which has been communicated with the applicants and is attached to assist you. Supporting Documents: 2017 Submittal Schedule Applications will not be accepted for the formal submittal and public hearing processes until the review letter for the case is in compliance with city ordinances and codes and any variancelwaiver requests have been documented in writing and fully justified. Please note that for cases not receiving a clean review letter, the public hearing dates will be later than those directly in line with the pre -submittal deadline. ALL SUBMITTALS ARE DUE IN THE PLANNING DEPARTMENT BY 5:00 PM 1) SPIN (Southlake Program for the Involvement of Neighborhoods) is an informal, voluntary forum available for applicants to communicate with the residents surrounding the property where they are proposing activity. Taking advantage of the SPIN process is strongly recommended by P&Z and City Council. Please call 817-748-8006 or go to www.SouthlakeSPIN.org for more information. 2) Although a complete pre -submittal is received by the deadline, the case may be moved to a later DRC meeting in accordance with the current case management and submittal policies. Pre -submittals may be required to appear before the Park Board to discuss park dedication issues. For further details, please contact the Community Services Department at 817-748-8184. 3) If the pre -submittal needs revisions per DRC, resubmittals must be made in accordance with the pre-submittal/DRC submittal dates. If review is clean, in accordance with current submittal policies, a formal submittal may be made on the next date in the Formal Submittal column. 4) All variance requests must be addressed in writing and submitted with the formal submittal. Although a complete formal submittal is received by the deadline, the case may be moved to a later meeting date. Development cases will be placed on the appropriate Planning & Zoning Commission and City Council agendas in accordance with the limitations of Resolution No. 97-22. 5) If no revisions are needed per the Planning & Zoning Commission, the case will be placed on the City Council agenda in accordance with the column for City Council meetings. If revisions are needed, resubmittals may be required in accordance with the submittal dates in the Pre -submittal column. Although a complete resubmittal is received by the deadline, the case may be moved to a later DRC meeting date in accordance with the current submittal policies. 6) Rezoning requests require two City Council approvals. Each request being considered by the Planning & Zoning Commission and City Council must be represented by the Applicant, Owner or other designee. All P&Z and City Council meetings will be held in the Council Chambere, City of Southlake Town Hall, 1400 Main Street. P&Z work session typically begins at 5:30p.m. with the regular meeting typically beginning at 6:30 p.m., and Me City Council work session begins at 5:30 p.m. with the regular meeting beginning at 6:30 p.m., unless otherwise posted. 2017 SUBMITTAL SCHEDULE Pre-Submittal/ DRC Deadline Staff DRC Meeting Review Comments Formal Submittal Planning & Zoning Deadline Meeting City Council Meeting 11/28/16 12/07/16 12/09/16 12/19/16 01/05/17 01/17/17 12/12/16 12/21/16 12/23/16 01/03/17 Tues 01/19/17 02/07/17 01/03/17 Tues 01/11/17 01/13/17 01/23/17 02/09/17 02/21/17 01/17/17 Tues 01/25/17 01/27/17 02/06/17 02/23/17 03/07/17 01/30/17 02/08/17 02/10/17 02/20/17 03/09/17 03/21/17 02/13/17 02/22/17 02/24/17 03/06/17 03/23/17 04/04/17 02/27/17 03/08/17 03/10/17 03/20/17 04/06/17 04/18/17 03/13/17 03/22/17 03/24/17 04/03/17 04/20/17 05/02/17 03/27/17 04/05/17 04/07/17 04/17/17 05/04/17 05/16/17 04/10/17 04/19/17 04/21/17 05/01/17 05/18/17 06/06/17 05/01/17 05/10/17 05/12/17 05/22/17 06/08/17 06/20/17 08/01/17 06/26/17 07/05/17 07/07/17 07/17/17 08/03/17 08/15/17 07/10/17 07/19/17 07/21/17 07/31/17 08/17/17 09/05/17 07/31/17 08/09/17 08/11/17 08/21/17 09/07/17 09/19/17 08/14/17 08/23/17 08/25/17 09/05/17 Tues 09/21/17 10/03/17 08/28/17 09/06/17 09/08/17 09/18/17 10/05/17 10/17/17 09/11/17 09/20/17 09/22/17 10/02/17 1 10/19/17 11/07/17 10/02/17 10/11/17 10/13/17 10/23/17 11/09/17 - ..f . 12/05/17 01/02/18 11/27/17 12/06/17 12/08/17 12/18/17 01/04/18 01/16/18 12/11/17 12/20/17 12/22/17 01/02/18 Tues 01/18/18 02/06/18 01/02/18 Tues 01/10/18 01/12/18 01/22/18 02/08/18 02/20/18 01/16/18 Tues 01/24/18 01/26/18 02/05/18 02/22/18 03/06/18 01/29/18 02/07/18 02/09/18 02/19/18 03/08/18 03/20/18 02/12/18 02/21/18 02/23/18 1 03/05/18 03/22/18 04/03/18 02/26/18 03/07/18 03/09/18 03/19/18 04/05/18 04/17/18 03/12/18 03/21/18 03/23/18 04/02/18 04/19/18 05/01/18 03/26/18 04/04/18 04/06/18 04/16/18 05/03/18 05/15/18 " Due to a conflict with Holiday or vacation schedules, all meeting and associated submittal dates have been deleted; *" Tuesday Submittal, City offices will be closed on Monday; --Meeting to held held only if needed to address tabled items from a previous meeting, no new Items to be addressed. Applications will not be accepted for the formal submittal and public hearing processes until the review letter for the case is in compliance with city ordinances and codes and any variancelwaiver requests have been documented in writing and fully justified. Please note that for cases not receiving a clean review letter, the public hearing dates will be later than those directly in line with the pre -submittal deadline. ALL SUBMITTALS ARE DUE IN THE PLANNING DEPARTMENT BY 5:00 PM 1) SPIN (Southlake Program for the Involvement of Neighborhoods) is an informal, voluntary forum available for applicants to communicate with the residents surrounding the property where they are proposing activity. Taking advantage of the SPIN process is strongly recommended by P&Z and City Council. Please call 817-748-8006 or go to www.SouthlakeSPIN.org for more information. 2) Although a complete pre -submittal is received by the deadline, the case may be moved to a later DRC meeting in accordance with the current case management and submittal policies. Pre -submittals may be required to appear before the Park Board to discuss park dedication issues. For further details, please contact the Community Services Department at 817-748-8184. 3) If the pre -submittal needs revisions per DRC, resubmittals must be made in accordance with the pre-submittal/DRC submittal dates. If review is clean, in accordance with current submittal policies, a formal submittal may be made on the next date in the Formal Submittal column. 4) All variance requests must be addressed in writing and submitted with the formal submittal. Although a complete formal submittal is received by the deadline, the case may be moved to a later meeting date. Development cases will be placed on the appropriate Planning & Zoning Commission and City Council agendas in accordance with the limitations of Resolution No. 97-22. 5) If no revisions are needed per the Planning & Zoning Commission, the case will be placed on the City Council agenda in accordance with the column for City Council meetings. If revisions are needed, resubmittals may be required in accordance with the submittal dates in the Pre -submittal column. Although a complete resubmittal is received by the deadline, the case may be moved to a later DRC meeting date in accordance with the current submittal policies. 6) Rezoning requests require two City Council approvals. Each request being considered by the Planning & Zoning Commission and City Council must be represented by the Applicant, Owner or other designee. All P&Z and City Council meetings will be held in the Council Chambere, City of Southlake Town Hall, 1400 Main Street. P&Z work session typically begins at 5:30p.m. with the regular meeting typically beginning at 6:30 p.m., and Me City Council work session begins at 5:30 p.m. with the regular meeting beginning at 6:30 p.m., unless otherwise posted.