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2017-03-14 SAC Minutes 1 ! CITY OF 1� SOUTHLAKE Senior Advisory Commission Meeting: March 14, 2017 LOCATION: Senior Activity Center The Marq Southlake Legends Hall — Traditions III 285 Shady Oaks Drive Southlake, Texas Members Present: Chairman Beverly Blake, Vice Chair MaryLee Alford and Secretary Marge Kyle; SAC members Jean Boland, Barbara Pappy and Esther Spickler Commission Members Absent: Natasha Siebach and Jim Miller (Alt 1), who resigned the Commission effective March 9, 2017 Staff Members Present: Deputy Director Kate Meacham, Hospitality and Sales Manager Tiffany Irwin, Deputy Director of Economic Development & Tourism Daniel Cortez, Assistant to the City Manager Lauren Eubanks, and Senior Services Coordinator Soheila Mashat- Phelps Guests: Brighton Greene, CARS Chairman; Mary King, MMOW Director; former Senior Advisory Commission members Charlie Boyd and Bernice McCauley; and Southlake Senior Activity Center members David and Pat Carpenter A formal PowerPoint presentation was provided at the meeting. 1. CALL TO ORDER Chairman Beverly Blake called the meeting of the Senior Advisory Commission to order at 1:00 p.m. 2. PUBLIC FORUM — Chairman Beverly Blake opened Public Forum. David Carpenter, 106 Churchill Circle, Southlake, expressed his desire for Southlake senior residents to be given first priority to register for classes at the Senior Center. There being no one else to address the Commission, Public Forum was closed. 3. DISCUSSION 3A. SENIOR CENTER MEMBERSHIP TRANSITION PLAN Hospitality and Sales Manager Tiffany Irwin presented the transition plan for the new CSI operating software to be launched the week of April 10th for the senior programs. City of Southlake Values: Integrity ♦ Innovation •Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 14, 2017 Page 2 of 4 4. REPORTS The Southlake Senior Funding, Inc. Report was presented first, out of the regular agenda sequence. 4A. METROPORT MEALS ON WHEELS Senior Advisory Commission members received a copy of the January MMOW report in the meeting packet. 4B. CALL A RIDE SOUTHLAKE Senior Advisory Commission members received a copy of the January CARS report in the meeting packet. 4C. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc. representative Bernice McCauley updated the Commission about SSFI activities and was available to answer questions. 4D. CITY MANAGER'S OFFICE Deputy Director Daniel Cortez introduced Assistant to the City Manager Lauren Eubanks, his replacement as the representative from the City Manager's Office. 4E. COMMUNITY SERVICES Deputy Director of Community Services Kate Meacham presented the Community Services Report, including information on the three topics below, and was available to answer questions. Deputy Director of Economic Development & Tourism Daniel Cortez responded to questions concerning Southlake senior population statistics. 1. Senior Advisory Commission member Jim Miller tendered his resignation from the Commission in early March, leaving a vacancy in the Alternate #1 position. Staff is working through the Office of City Secretary to determine if the vacancies of Alternate #1 and Alternate #2 positions may be filled prior to City Council regular appointments in October. An update will be provided at the next meeting if available. 2. The format of the monthly membership dashboard report will be revised following the transition to the CSI membership software program in April. Staff will seek Commission input on items they wish to have included in the new report at the next meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 14, 2017 Page 3 of 4 3. The methodology used by the City for its population statistics was clarified. The City of Southlake uses the US Census Bureau as its source. A formula, used by the North Central Texas Council of Governments, is used to estimate population until the 2020 Census information is released. Whereas, the 2010 Census indicates 5.9% for population 65+ in Southlake, the Community Impact Newspaper cited 25% for population 55+ from US Census in their December article. Staff will reach out to the newspaper about their methodology and report back next month, if possible. 4F. SENIOR SERVICES Senior Services Coordinator Soheila Mashat-Phelps presented the Senior Services report and responded to questions by the Commission. Class registration will open two weeks prior to the month of the event and the first week will be open to residents only. There are three registration options for seniors: online registration with instructions provided at the next few Monday lunches; Senior Lounge self-service laptops with assistance from staff; and staff enrollment for member with member present. The next quarter (April-June) Senior Calendar will be available next week. Field trip events have been added monthly to senior programming so seniors have even more opportunities to participate by scheduling field trips to work around the part-time bus driver schedule. 5. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 5A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 14, 2017 REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair Beverly Blake presented the Consent Agenda, including approval of the minutes of the February 14, 2017 meeting. There were no changes made to the meeting minutes. APPROVED A motion was made to accept the minutes. Motion: Alford Second: Pappy Ayes: Alford, Blake, Boland, Kyle, Pappy and Spickler Nays: None Abstention None Vote: 6-0 City of Southlake Values. Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 14, 2017 Page 4 of 4 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 1:32 p.m. Motion: Alford Second: Pappy Ayes. Alford, Blake, Boland, Kyle, Pappy and Spickler Nays: None Abstention None Vote: 6-0 � - PLiti did II/ Beverly Blak-, hair Community Services Depart ent A digital recording of this meeting is available by request in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY DF SOUTHLAKE Senior Advisory Commission Sign-in Sheet March 14, 2017 @ 1pm Senior Activity Center–The Marq Southlake 285 Shady Oaks Dr. - Southlake, TX Jean Boland (Place 1) J1! ' 1/MaryLee Alford (Place 2), Vice Chair ----.�� Alow Natasha Siebach (Place 3) Barbara Pappy (Place 4) — W ,i Esther Spickler (Place 5) /.0/461 /4–, 1' / Beverly Blake (Place 6), Chairman _ =✓ -- Margie Kyle (Place 7), Secretary ] -e 4,4 Jim Miller (Alt 1) Resigned Vacant (Alt 2) STAFF Chris Tribble Kate Meacham Soheila Phelps Tiffany Irwin / ' rePPk�� Ltiwe4 Eub Ak-5 A/. Iii. GUESTS (PLEASE PRINT) Brighton Greene (CARS) Mary King (MMOW) ' 0)/01-/C) 2307(1 2.11 LA/u)Lat-7r.L. X.C?