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Item 4B Item 4B Award a contract for Concrete Services to Manning Concrete Sawing (primary) and Apex Concrete Construction Inc. (secondary) in an amount not to exceed $975,000 Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting a contract award for concrete services for your consideration. 1 Requested Action Award a contract for Concrete Services to Manning Concrete Sawing (primary) and Apex Concrete Construction Inc. (secondary) in an amount not to exceed $975,000 Staff requests that City Council: Award a contract for Concrete Services to Manning Concrete Sawing (primary) and Apex Concrete Construction Inc. (secondary) in an amount not to exceed $975,000 2 Concrete Services Typical Projects Pavement repair Curb & Gutter Sidewalk construction Retaining walls Drainage structures Utility repairs Channel reinforcement 1315 Bent Creek Concrete Repair The City’s Public Works Department requires the services of a concrete contractor for the installation of : Pavement Curb & Gutter Sidewalk construction Retaining walls Drainage structures Utility repairs Channel reinforcement 3 Concrete Services Town Square Enhancements Installation of concrete intersections valley gutters ADA compliance Replacement of handicap ramps Re-pouring of new sidewalks Journey Altr’d State Starbucks The City’s Streets & Drainage Division is historically the largest consumer of these services and utilized Manning Concrete Sawing most recently to complete numerous Town Square enhancements including the installation of concrete intersections and valley gutters for improved drainage, replacement of handicap ramps for ADA compliance, and re-pouring of new sidewalks at Journey, Altr’d State, and Starbucks to eliminate tripping hazards caused by foundation settling. 4 Concrete Services Sealed Bids for Concrete Services: Partnered with the City of Grapevine Southlake was the lead agency Expanded purchasing power Internal Committee Reviewed for Best Value Best value including: Company’s years in business Services provided Relevant and previous work history Customer Service Number of trained employees and equipment Unit pricing In order to obtain competitive pricing on concrete services, the City of Southlake partnered with the City of Grapevine and solicited sealed bids for a total of forty five (45) concrete service line items to City standards. The City of Southlake was the lead agency. This proposal included requirements from each of the cities. By combining these individual city services together under on contract, we all benefit from the expanded purchasing power. Four vendors submitted bids for these products. An internal committee reviewed the bids for overall best value including company’s years in business, services provided, relevant work history with other municipalities, previous work history with Southlake, customer service, number of trained employees and equipment, and unit pricing.   Based on the scoring matrix, two of the four bidders are being recommended for award of a contract: Manning Concrete Sawing (primary) and Apex Concrete Construction Inc. (secondary). Awarding of a secondary vendor will allow each of the cities to ensure concrete services can be provided at all times. The secondary vendor will provide services if the primary is unable to provide service in a timely fashion. 5 Concrete Services Funding FY 2017 Operations Budget and CIP Historical Expenditures: FY 2014 - $ 981,868 FY 2015 - $ 821,691 FY 2016 - $ 714,843 FY 2017 - $ 413,358 Funding for concrete services is budgeted in the annual FY2017 Public Works Streets Operating budget and annual Capital Improvements Program (CIP). The contract awards will be for one (1) year with an additional four (4) year optional renewals.   Following are the City’s past expenditures for concrete services.   Fiscal Year Expenditures FY 2014 - $ 981,868 FY 2015 - $ 821,691 FY 2016 - $ 714,843 FY 2017 - $ 413,358 6 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement CBO1 – Maintain a strong financial position and implement plans and policies to ensure future financial strength. CBO2 – Enhance mobility through aggressive traffic management initiatives and capital project implementation. CBO3 – Engage in thoughtful planning to ensure continued high quality development that is integrated well into the current built environment. CBO4 – Optimize the City’s commercial tax base by attracting high quality new businesses to reduce the tax burden on residential taxpayers. CBO5 – Improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations. CBO6 – Invest to maintain strong public safety to ensure a low crime rate and effective emergency response. Critical Business Outcomes Deliver on Our Focus Areas The award of these contracts links to the City’s strategy map relative to the focus area of Infrastructure. The specific corporate objectives that are met by these services are to (B2) collaborate with select partners to implement service solutions and (F2) invest to provide and maintain high quality public assets. 7 Questions? 8 For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.