Item 4AREGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2017
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REGULAR CITY COUNCIL MEETING MINUTES APRIL 4, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks (arrived at
5:40 p.m.), John Huffman, Chad Patton, and Shahid Shafi.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager / Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank,
Deputy Director of Economic Development Daniel Cortez, Chief Financial Officer
Sharen Jackson, Director of Community Services Chris Tribble, Community Relations
Manager Jenni Lanier, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Senior Director of Planning and Development Services Ken Baker, Director of Public
Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, City Attorney E. Allen
Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:30 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
Mayor Hill recognized students and members of the Southlake Youth Action
Commission, also known as SYAC, who are in attendance at tonight’s meeting. She
asked them to come forward to take a photo with the City Council and thanked them for
attending the meeting and serving the city. President Tazmeen Rizvi spoke on behalf of
the group and thanked the Mayor and City Council.
Mayor Hill also recognized student Sydney Polansky who shadowed her today to learn
more about city government.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2017
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3. LOCAL BUSINESS REPORT
Assistant City Manager / Director of Economic Development and Tourism Alison
Ortowski introduced Jason Sampson who introduced his local business, Sampson Jiu
Jitsu Academy. Mr. Sampson and student’s Brock and Crystal discussed various
aspects of the school.
4. UNDERSTANDING YOUR PROPERTY TAXES
City Manager Shana Yelverton and Chief Financial Officer Sharen Jackson presented
information regarding property taxation.
Carroll Independent School District Superintendent David Faltys also presented
information regarding school taxation.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda. The applicant for Items 6A
and 6B submitted a letter to withdraw those two agenda items. City Attorney Allen
Taylor answered specific questions of Council regarding the withdrawal of the items.
Council agreed to move both items to the consent agenda for withdrawal.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:40 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into pursuant to the Open Meetings
Act, Chapter 551, Texas Government Code, Sections 551.071 consultation with
attorney, 551.072 deliberation regarding real property, and 551.087 deliberation
regarding economic development negotiations. City Council adjourned for Executive
Session at 6:40 p.m. Executive Session began at 6:54 p.m. and concluded at 7:30 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:36 p.m. and asked if there was needed action
from the executive session. There was no action necessary as a result of executive
session.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2017
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3A. MAYOR’S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER’S REPORT
City Manager Shana Yelverton introduced Chief Financial Officer Sharen Jackson.
Director Jackson presented information on the new Eye On Water Application to assist
water customers with tracking water consumption.
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE MARCH 21, 2017 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE ENGINEERING SERVICES AGREEMENT WITH MCMANUS &
JOHNSON CONSULTING ENGINEERS, LLC FOR THE DESIGN OF THE
FUEL FARM WATER LINE EXTENSION IN AN AMOUNT NOT TO EXCEED
$200,000.
4C. APPROVE RESOLUTION NO. 17-018, AUTHORIZING A NOTICE OF INTENT
TO ISSUE CERTIFICATES OF OBLIGATION.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF
INTENTION TO ISSUE CERTIFICATES OF OBLIGATION.
6A. WITHDRAW ORDINANCE NO. 1168 (CP17-001), 2ND READING, LAND USE
PLAN AMENDMENT FROM OFFICE COMMERCIAL TO RETAIL
COMMERCIAL ON PROPERTY DESCRIBED AS LOTS 21-23, H.
GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS (PREVIOUSLY DESCRIBED AS A
PORTION OF TRACT 3C, HIRAM GRANBERRY SURVEY, ABSTRACT NO.
581 AND TRACT 1A, LITTLEBERRY G. HALL SURVEY, ABSTRACT NO. 686)
GENERALLY LOCATED NEAR THE SOUTHWEST CORNER OF WEST
SOUTHLAKE BOULEVARD AND SOUTH WHITE CHAPEL BOULEVARD AND
ADDRESSED AS 171, 201, AND 211 WEST SOUTHLAKE BOULEVARD
(PREVIOUSLY ADDRESSED AS 130 SOUTH WHITE CHAPEL BOULEVARD),
SOUTHLAKE, TEXAS. CURRENT ZONING: “O-1” OFFICE DISTRICT.
REQUESTED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN #10.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2017
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The applicant for Items 6A and 6B submitted a letter to withdraw the items. As such, the
Council moved the items to the consent agenda and accepted the applicant’s request to
withdraw.
6B. WITHDRAW ORDINANCE NO. 480-724 (ZA17-015), 2ND READING, ZONING
CHANGE AND SITE PLAN FOR SOUTHLAKE COMMONS ON PROPERTY
DESCRIBED AS LOTS 21-23, H. GRANBERRY NO. 581 ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
(PREVIOUSLY DESCRIBED AS A PORTION OF TRACT 3C, HIRAM
GRANBERRY SURVEY, ABSTRACT NO. 581 AND TRACT 1A,
LITTLEBERRY G. HALL SURVEY, ABSTRACT NO. 686) APPROXIMATELY
4.1 ACRES GENERALLY LOCATED NEAR THE SOUTHWEST CORNER OF
WEST SOUTHLAKE BOULEVARD AND SOUTH WHITE CHAPEL
BOULEVARD AND ADDRESSED AS 171, 201, AND 211 WEST SOUTHLAKE
BOULEVARD (PREVIOUSLY ADDRESSED AS 130 SOUTH WHITE CHAPEL
BOULEVARD), SOUTHLAKE, TEXAS. CURRENT ZONING: “O-1” OFFICE
DISTRICT. REQUESTED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT.
SPIN #10.
The applicant for Items 6A and 6B submitted a letter to withdraw the items. As such, the
Council moved the items to the consent agenda and accepted the applicant’s request to
withdraw.
APPROVED
Motion was made to approve the consent agenda as noted and including the addition of
Items 6A and 6B to accept the applicant’s request to withdraw those two items.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM.
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
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6A. ORDINANCE NO. 1168 (CP17-001), 2ND READING, LAND USE PLAN
AMENDMENT FROM OFFICE COMMERCIAL TO RETAIL COMMERCIAL ON
PROPERTY DESCRIBED AS LOTS 21-23, H. GRANBERRY NO. 581
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS (PREVIOUSLY DESCRIBED AS A PORTION OF TRACT
3C, HIRAM GRANBERRY SURVEY, ABSTRACT NO. 581 AND TRACT 1A,
LITTLEBERRY G. HALL SURVEY, ABSTRACT NO. 686) GENERALLY
LOCATED NEAR THE SOUTHWEST CORNER OF WEST SOUTHLAKE
BOULEVARD AND SOUTH WHITE CHAPEL BOULEVARD AND
ADDRESSED AS 171, 201, AND 211 WEST SOUTHLAKE BOULEVARD
(PREVIOUSLY ADDRESSED AS 130 SOUTH WHITE CHAPEL BOULEVARD),
SOUTHLAKE, TEXAS. CURRENT ZONING: “O-1” OFFICE DISTRICT.
REQUESTED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN #10.
WITHDRAWN
The applicant for Items 6A and 6B submitted a letter to withdraw the items. As such, the
Council moved the items to the consent agenda and accepted the applicant’s request to
withdraw.
6B. ORDINANCE NO. 480-724 (ZA17-015), 2ND READING, ZONING CHANGE AND
SITE PLAN FOR SOUTHLAKE COMMONS ON PROPERTY DESCRIBED AS
LOTS 21-23, H. GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS (PREVIOUSLY
DESCRIBED AS A PORTION OF TRACT 3C, HIRAM GRANBERRY SURVEY,
ABSTRACT NO. 581 AND TRACT 1A, LITTLEBERRY G. HALL SURVEY,
ABSTRACT NO. 686) APPROXIMATELY 4.1 ACRES GENERALLY LOCATED
NEAR THE SOUTHWEST CORNER OF WEST SOUTHLAKE BOULEVARD
AND SOUTH WHITE CHAPEL BOULEVARD AND ADDRESSED AS 171, 201,
AND 211 WEST SOUTHLAKE BOULEVARD (PREVIOUSLY ADDRESSED AS
130 SOUTH WHITE CHAPEL BOULEVARD), SOUTHLAKE, TEXAS.
CURRENT ZONING: “O-1” OFFICE DISTRICT. REQUESTED ZONING: “S-P-
1” DETAILED SITE PLAN DISTRICT. SPIN #10.
WITHDRAWN
The applicant for Items 6A and 6B submitted a letter to withdraw the items. As such, the
Council moved the items to the consent agenda and accepted the applicant’s request to
withdraw.
6C. RESOLUTION NO. 17-017 (ZA17-014), SPECIFIC USE PERMIT FOR A MASS
GATHERING FOR THE RELAY FOR LIFE OF SOUTHLAKE, AMERICAN
CANCER SOCIETY FUNDRAISING EVENT ON PROPERTY DESCRIBED AS
LOTS 1 AND 2, BLOCK 12, SOUTHLAKE TOWN SQUARE, PHASE IV, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS;
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2017
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LOCATED AT 1297 AND 1299 DIVISION STREET, SOUTHLAKE, TEXAS.
CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions of Council.
Applicant Karena Sara presented this item and answered questions of Council.
Fire Chief Mike Starr and Community Services Director Chris Tribble answered
questions of Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion to approve Resolution No. 17-017 (ZA17-014), Specific Use Permit for a mass
gathering for the Relay For Life of Southlake, American Cancer Society fundraising
event on property located at 1297 and 1299 Division Street subject to Staff Report
dated March 28, 2017 and noting the following:
• The event will be held on Saturday, May 6, 2017;
• Set up for the event will start at 8:00 a.m. and clean-up will be completed no later
than midnight;
• Accepting the event layout exhibited presented this evening and provided in the staff
report; and,
• The Specific Use permit is valid for a one year period.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR RELAY FOR
LIFE OF SOUTHLAKE EVENT LOCATED AT 1297 AND 1299 DIVISION STREET ON
PROPERTY DESCRIBED AS LOTS 1 AND 2, BLOCK 12, SOUTHLAKE TOWN
SQUARE PHASE IV, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”,
AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2017
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6D. ORDINANCE NO. 1169, 2ND READING, ADOPT AN ORDINANCE TO
ABANDON A 30-FOOT ROAD ACCESS EASEMENT AS RECORDED ON LOT
18, BLOCK B, TRIPLE C RANCH, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AS RECORDED IN CABINET A,
PAGE 7971, OF THE PLAT RECORDS OF TARRANT COUNTY, TEXAS, AND
ALSO BEING CONVEYED TO LOREN K & MARINA SLOANE, AS
RECORDED IN INSTRUMENT NUMBER D206133648, OF THE DEED
RECORDS OF TARRANT COUNTY, TEXAS.
APPROVED
Director of Public Works Rob Cohen presented this item and answered questions of
Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Ordinance No. 1169, 2nd Reading, adopt an ordinance to
abandon a 30-foot road access easement as recorded on Lot 18, Block B, Triple C
Ranch.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE VACATING AND ABANDONING A 30-FOOT ROAD ACCESS
EASEMENT PREVIOUSLY GRANTED TO THE CITY BY SOUTHLAKE TRIPLE C
RANCH, L.P., WHICH EASEMENT IS FILED IN CABINET A, PAGE 7971 AND
RECORDED IN THE DEED RECORDS OF TARRANT COUNTY; DECLARING THAT
SUCH EASEMENT IS UNNECESSARY FOR USE BY THE PUBLIC; AUTHORIZING
THE MAYOR TO EXECUTE A QUITCLAIM DEED RELEASING AND ASSIGNING
THIS EASEMENT TO THE OWNERS OF THE FEE ESTATE; PROVIDING A
SEVERABILTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 1075B, (CP17-002), 1ST READING, AMENDMENT TO THE
CITY OF SOUTHLAKE MOBILITY MASTER PLAN, AN ELEMENT OF THE
SOUTHLAKE 2030 COMPREHENSIVE PLAN.
APPROVED
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Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions of Council.
Motion was made to approve Ordinance No. 1075B, (CP17-002), 1st Reading,
amendment to the City of Southlake Mobility Master Plan, an element of the Southlake
2030 Comprehensive Plan and noting the following amendments to the plan:
1) Active Transportation Recommendations will now include items AT14 – AT24
and associated priority tiers.
2) The Bicycle Facility Master Plan Map and Bicycle Facility Master Plan
Recommendations are incorporated as follows:
a) The existing Tier 2 sharrow route from Kirkwood Boulevard is removed;
b) The existing Tier 1 signed route along Kirkwood Boulevard is reprioritized
to a Tier 3 signed route, noting that the completion of this recommendation
is contingent upon development of Kirkwood Boulevard per the Mobility
Master Plan;
c) The existing Tier 1 signed route currently shown along North Kimball
Avenue between Kirkwood and Dove is revised to extend from North
Kimball Avenue between Dove and 1709;
d) The Tier 1 signed route between Continental Blvd. and S.H. 26 on S.
Kimball Ave. is removed;
e) A Tier 1 signed route between 1709 and S.H. 26 on South Kimball Avenue
is added; and,
f) The existing recommendation on Dove Road between Westlake city limits
and Grapevine city limits from a Tier 1 signed route is changed to a Tier 1
signed route.
Additionally, the plan is amended to:
3) Remove the Priority Intersections list (pages 83-84 in the Southlake 2030
Mobility Master Plan, Ord. 1075) as well as the Priority Crosswalk Intersection
Reference Map (Page 85);
4) Amend the Mobility Master Plan to include the 87 proposed Intersection Capacity
Improvement Recommendations and associated priority tiers; and,
5) Reprioritize the priority tier for existing recommendation MT3 from Tier 2 to a Tier
3.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
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9A. CONSIDER SV17-004, VARIANCE TO SIGN ORDINANCE NO. 704, AS
AMENDED, FOR TATE FAMILY DENTISTRY LOCATED AT 3101 EAST
STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions of Council.
Applicant Dr. John Michael Tate presented this item and answered questions of
Council.
Motion to approve SV17-004, variance to Sign Ordinance No. 704, as amended, for
Tate Family Dentistry located at 3101 East State Highway 114, Southlake, Texas and
granting the following variances to regulations in Section 6, Table 6 of the sign
ordinance:
1) A minimum separation of 116 feet between the two monument signs on this site;
2) A one foot setback distance is being allowed noting that the distance of the
proposed monument sign from the actual roadway is approximately 40 feet; and,
3) The panels on the new sign will be all white and the panels located on the
existing sign under the Tate Family Dentistry portion will be changed out to be all
white.
Motion: Fawks
Second: Huffman
Ayes: Fawks, Hill, Huffman, Shafi
Nays: McCaskill, Patton, Williamson
Approved: 4-3
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Mayor Hill adjourned the meeting at 9:12 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s Office.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Lori Payne, TRMC
City Secretary