2016-11-08 CITY OF
�! SOUTH LAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES:
November 8, 2016
LOCATION: Southlake DPS Headquarters Facility
600 State Street, Fourth Floor—CCPD Board Room
Southlake, Texas 76092
TIME: 6:30 p m
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT:
President Ken McMillan, Craig Sturtevant and Mary Grace Thoennes and Vice-President Robert
Williams
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT:
William McGuire, Frank Powers and Richard Sandow
STAFF PRESENT: Assistant City Manager Alison Ortowski, Fire Chief Mike Starr, Police Chief James
Brandon, Chief Financial Officer/Board Treasurer Sharen Jackson, Police Dept. Admin Sec. /Board
Secretary Diana Green and Facilities Manager Kurt Ackerman
1. CALL TO ORDER:
The meeting was called to order at 6:33 p.m
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non-agenda
items. During this proceeding, the Board will not discuss, consider or take action on any items
presented. We respectfully ask that anyone stepping forward to speak during public forum limit
remarks to three minutes or less.)
President McMillan opened the public forum No one was present to address the Board so the
public forum was closed
3. CONSIDER:
3A. Approval of the minutes from the August 3, 2016 Crime Control and Prevention District
Board meeting
Corrections to 3A, 3B and 3B1 were suggested The corrections were noted and will be made
by the CCPD Secretary
A motion was made to approve the August 3, 2016 CCPD minutes with corrections
Motion. Sturtevant
Second- Williams
Abstain None
Approved: 4 - 0
3B. Approval of expenditure not to exceed $340,000 for purchase of new police radios from
DFW Communications
The Board Members were given a Power Point Presentation handout and Chief Brandon asked
for questions Discussion took place and questions were addressed
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 8, 2016 Crime Control and Prevention District Board Meeting
Page 2 of 3
3C. Approval of expenditure not to exceed $190,000 for weatherproofing services to clean
and seal all masonry, capstone, and exterior brick for DPS Headquarters
The Board Members were given a Power Point Presentation handout and Chief Brandon asked
for questions Discussion took place and questions were addressed.
A motion was made to approve 3B - Expenditure for purchase of new police radios and 3C -
Expenditure for weatherproofing services to clean and seal all masonry, capstone and exterior
brick for DPS Headquarters.
Motion- Sturtevant
Second: Williams
Abstain: None
Approved: 4 —0
4. DISCUSSION:
4A. Review and discuss the process for reauthorization of the Southlake Crime Control and
Prevention District
Alison Ortowski provided a Power Point handout which outlined the steps for the Board to take
for reauthorizing the Crime Control and Prevention District.
Step1. Special CCPD meeting/workshop to establish a purpose statement and
strategies, meeting to be scheduled for November or December 2016
Step 2- Call an election and review communication plan with a tentative date in January
2017
Step 3: Present to City Council so that they can approve contract for election services
Step 4: Implement the communication plan.
Discussion took place involving election dos and don'ts for Board Members and date for
workshop. A tentative date for the workshop was set for November 30, 2016
Questions were addressed by Alison Ortowski and Sharen Jackson
4B. UPDATE ON DPS WEST REMODEL
Chief Starr addressed the Board advising them that the site plan was presented to City Council
for a first reading Feedback from City Council was that they would like to see the main focus of
the remodel directed toward the inside of the facility. Parking and security for the facility was
discussed. The second reading is scheduled for the November Council meeting. As soon as
bids for construction are received staff will present them to the Board.
Discussion took place
Questions were addressed by Chief Starr and Sharen Jackson
4C. UPDATE ON CRIME CONTROL & PREVENTION DISTRICT SALES TAX
Sharen Jackson informed the Board that sales tax collection is trending close to the revised
budget at about six percent above what was collected in the prior year Sharen projected that
after the final collection, which has not been calculated as yet, the District will be within budget.
Questions were addressed by Sharen Jackson.
4D. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 8, 2016 Crime Control and Prevention District Board Meeting
Page 3 of 3
Chief Brandon informed the Board that the SRO vacancy at Johnson Elementary has been
filled. There are no issues to note
4E. DISCUSSION OF 2017 CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
CALENDAR
Chief Brandon opened discussion for proposed dates for the CCPD Board workshop and the
general meetings. Dates proposed for the workshop were November 30, December 1 and
December 8, 2016. Staff will contact those Board Members absent about the proposed dates
Dates proposed for the general meetings were Tuesday, Jan 10, Tuesday, May 9, Thursday,
July 27 and Tuesday, October 10, 2017 The time of the meetings was discussed
5. ADJOURNMENT
Meeting adjourned at 7 12 p.m
4o, d",
President Ken McMillan
Crime Control and Prevention District Board
Dl•ca
fiu2-,2- - --
Diana Green, Secretary
Crime Control and Prevention District Board
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork