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Item 6C13 CITY 4I SOUTHLAKE Department of Planning & Development Services STAFF REPORT March 28, 2017 CASE NO: ZA17-014 PROJECT: Specific Use Permit for a Mass Gathering - Relay for Life EXECUTIVE SUMMARY: Karena Sara with the American Cancer Society is requesting approval of a Specific Use Permit for a Mass Gathering on property described as Lots 1 & 2, Block 12, Southlake Town Square, Phase IV, an addition to the City of Southlake, Tarrant County, Texas; located at 1297 & 1299 Division St., Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. DETAILS: The request is for approval of a Specific Use Permit to allow the Relay for Life of Southlake, American Cancer Society Fundraising Event located at McPherson Park in Southlake Town Square which is generally located on the northeast corner of State Street and Federal Way. This event was successfully held in Southlake from May 2010 - 2015. The previous events were held at the Carroll High School with parking and overnight camping access at the Durham Intermediate School. Last year, the event was paired with the Northern Tarrant County event and was not held in Southlake. The 2017 event is proposed to return to Southlake and has been modified by removing the overnight camping and all-night activities. Since this year's event is at a new location, the request is for a one-year approval period. The following is an overview of the applicant's request: The 2017 event is scheduled for Saturday, May 6, 2017; Noon — 10:00 PM Set-up starts at 8 AM and clean-up will be completed no later than midnight Event volunteers and signage are planned for safety purposes in keeping people away from the pond as well as monitoring the Kid Zone Kid Zone to include bounce house, games, activities and face painter Participation is free Teams will each have a 10x10 space to set up 8x16 entertainment stage Three (3) food vendor trucks Luminaria Ceremony to celebrate cancer survivors Attendance anticipated is 500 (come and go) Portable restrooms and trash management will be provided A narrative from the applicant and the event site plan can be found under the links below. Case No. ZA17-014 The Planning & Zoning Commission unanimously recommended approval subject to the staff report and as presented with no changes. ACTION NEEDED: 1) Conduct a Public Hearing 2) Consider Approval of Specific Use Permit Request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Surrounding Property Owners Map & Responses (D) Resolution No. 17-017 Link to PowerPoint Presentation Link to Narrative Link to Site Plan STAFF CONTACT: Dennis Killough (817) 748-8072 Lorrie Fletcher (817) 748-8069 Case No. ZA17-014 BACKGROUND INFORMATION PROPERTY OWNER: City of Southlake APPLICANT: Karena Sara — American Cancer Society PROPERTY SITUATION: 1297 & 1299 Division Street, Southlake, Texas LEGAL DESCRIPTION: Lots 1 & 2, Block 12, Southlake Town Square, Phase IV LAND USE CATEGORY: Town Center CURRENT ZONING: "DT" Downtown District HISTORY: City Council approved an SUP for this event for the first time for one (1) year on April 20, 2010 (ZA10-013). City Council approved an SUP for this event for two (2) years on May 3, 2011 (ZA11-010). City Council approved an SUP for this event for three (3) years on March 19, 2013 (ZA13-027). PLANNING & ZONING COMMISSION: March 23, 2017; Approved (7-0) subject to Staff Report dated March 17, 2017. STAFF COMMENTS: Due to the limited scope of the event no staff review summary has been provided for this proposal. If a multi-year approval is granted, the applicant will be required to submit a site plan and scope of the event every year for staff approval at least 30 days prior to the event. The Planning & Zoning Commission and City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. Whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. Whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. Whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; Case No. Attachment A ZA17-014 Page 1 4. Whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. Whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. Whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. Case No. Attachment A ZA17-014 Page 2 Vicinity Map Relay for Life McPherson Park CD CO 1241 7r flo C, CO 0 1 DIVISION ST LO LO Ln CD CD M Lu N Of � J J o Ci FEDERAL WAY Oz s } 11� Lu trI r� �' CDO Vf • uj w 1,160 0 Z4 17-014 Specific Use Permit 0 300 600 1,200 � Feet Case No. Attachment B ZA17-014 Page 1 Surrounding Property Owners 21+ ' W4 aTfB awsiow y: w� Al ' r8' � O g y Y 0, K l e,�1... PARK PROSPECTST 7 aVICPL wQ ST 12Pe Case No. Attachment C ZA17-014 Page 1 Owner Zoning Address Acreage Response SLTS GRAND AVENUE LP DT 1420 DIVISION ST 2.90 NR 73.2. H &C SOUTHLAKE HILTON LLC DT 1400 PLAZA PL 3.72 NR SLTS GRAND AVENUE LP DT 1430 DIVISION ST 2.55 NR 4. SLTS GRAND AVENUE LP DT 1410 PLAZA PL 0.24 NR 5. SLTS GRAND AVENUE LP DT 1420 PLAZA PL 0.40 NR 6. SLTS GRAND AVENUE LP DT 1430 PLAZA PL 0.75 NR 7. SLTS GRAND AVENUE LP DT 1440 PLAZA PL 0.51 NR 8. SLTS GRAND AVENUE LP DT 1411 PLAZA PL 0.26 NR 9. SLTS GRAND AVENUE LP DT 1446 PLAZA PL 0.22 NR 10. SLTS GRAND AVENUE LP DT 1450 PLAZA PL 2.96 NR 11. SLTS GRAND AVENUE LP DT 410 GRAND AVE W 0.19 NR 12. SLTS GRAND AVENUE II LP DT 371 STATE ST 1.86 NR 13. UNITED STATES POSTAL SERVICE SP1 300 STATE ST 2.97 NR 14. SLTS GRAND AVENUE LP DT 1431 PLAZA PL 0.23 NR 15. SLTS GRAND AVENUE LP DT 400 GRAND AVE W 0.22 NR 16. SOUTHLAKE, CITY OF DT 351 STATE ST 1.97 NR 17. SLTS GRAND AVENUE LP DT 429 GRAND AVE E 0.42 NR 18. SOUTHLAKE, CITY OF DT 399 GRAND AVE W 0.34 NR 19. SLTS GRAND AVENUE LP DT 1445 PLAZA PL 0.20 NR 20. SLTS GRAND AVENUE II LP DT 1361 FEDERAL WAY 1.42 NR 21. SLTS GRAND AVENUE II LP DT 310 GRAND AVE W 0.40 NR 22. SLTS GRAND AVENUE LP DT 389 GRAND AVE W 0.01 NR 23. SLTS GRAND AVENUE LP DT 379 GRAND AVE W 0.01 NR 24. SLTS GRAND AVENUE LP DT 388 GRAND AVE E 0.01 NR 25. SLTS GRAND AVENUE LP DT 378 GRAND AVE E 0.01 NR 26. SLTS GRAND AVENUE LP DT 316 GRAND AVE W 0.25 NR 27. SLTS GRAND AVENUE LP I DT 327 GRAND AVE E 0.43 NR Case No. Attachment C ZA17-014 Page 1 28. SLTS GRAND AVENUE II LP DT 301 STATE ST 0.48 NR 29. SLTS GRAND AVENUE II LP DT 250 GRAND AVE 0.56 NR 30. SLTS GRAND AVENUE LP DT 1401 FEDERAL WAY 2.44 NR 31. SOUTHLAKE, CITY OF DT 1451 FEDERAL WAY 1.37 NR 32. SLTS GRAND AVENUE LP DT 251 GRAND AVE 0.60 NR 33. SLTS GRAND AVENUE LP DT 1471 FEDERAL WAY 0.58 NR 34. TOWN SQUARE VENTURES LP DT 1460 MAIN ST 0.48 NR 35. SOUTHLAKE, CITY OF SP1 600 STATE ST 3.73 NR 36. SOUTHLAKE, CITY OF DT 1297 DIVISION ST 1.72 NR 37. SLTS LAND LP DT 550 RESERVE ST 2.33 NR 38. SOUTHLAKE, CITY OF DT 1299 DIVISION ST 1.68 NR 39. SLTS LAND LP DT 245 N CARROLL AVE 8.09 NR 40. SLTS LAND LP DT 581 STATE ST 0.37 NR 41. SLTS LAND LP DT 500 RESERVE ST 0.28 NR 42. SLTS LAND LP DT 601 STATE ST 2.62 NR Responses - F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Ten (10) Responses Received: None Case No. Attachment C ZA17-014 Page 2 RESOLUTION NO. 17-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR RELAY FOR LIFE OF SOUTHLAKE EVENT LOCATED AT 1297 AND 1299 DIVISION STREET ON PROPERTY DESCRIBED AS LOTS 1 AND 2, BLOCK 12, SOUTHLAKE TOWN SQUARE PHASE IV, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for Relay for Life of Southlake Event has been requested by a person or corporation having a proprietary interest in the property zoned as "DT" Downtown District; and, WHEREAS, in accordance with the requirements of Section 45.14 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for Relay for Life of Southlake Event, on property within the City of Southlake, Texas, being located at 1297 and 1299 Division Street, Southlake, Texas and being described as Lots 1 & 2, Block 12, Southlake Town Square, Phase IV, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: Case No. Attachment D ZA17-014 Page 1 SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF APRIL, 2017. CITY OF SOUTHLAKE Laura Hill, Mayor ATTEST: Lori Payne, TRMC City Secretary Case No. ZA17-014 Attachment D Page 2 EXHIBIT A Property within the City of Southlake, Texas and McPherson Park in Southlake Town Square and being described as Lots 1 and 2, Block 12, Southlake Town Square, Phase IV, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment D ZA17-014 Page 3 EXHIBIT B Reserved for approved plans Case No. ZA17-014 Attachment D Page 4