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Item 4ACITY OF lug TEXAS SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES MARCH 21, 2017 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John Huffman, Chad Patton, and Shahid Shafi. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank, Assistant to the City Manager Lauren Eubanks, Deputy Director of Economic Development Daniel Cortez, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Community Relations Manager Jenni Lanier, City Librarian Cynthia Pfledderer, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Development Services Manager Daniel Ford, Senior Director of Planning and Development Services Ken Baker, Assistant to the Planning and Development Services Director Jerod Potts, Director of Public Works Rob Cohen, City Attorney E. Allen Taylor, and City Secretary Lori Payne. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Hill at 5:31 p.m. 2. INVOCATION Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3. CHAMBER OF COMMERCE UPDATE Ian MacLean, Chairman of the Board of the Southlake Chamber of Commerce, provided a brief update on Chamber activities. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 1 of 8 4. DISCUSS PROPOSED AMENDMENTS TO OUTDOOR LIGHTING ORDINANCE NO. 693-C. Senior Director of Planning and Development Services Ken Baker presented Item 4 and answered questions from Council. 5. DISCUSS THE FEE SCHEDULE FOR "EXISTING COMMERCIAL BUILDING FOR SALE/LEASING SIGNS." Senior Director of Planning and Development Services Ken Baker presented Item 5 and answered questions from Council. Although not a public hearing, Mayor Hill allowed interested members of the public the opportunity to speak. Steve Shramm, 415 Highland Oaks Circle, Southlake, Texas and Debra Perryman, 2805 Market Loop #100, Southlake, Texas addressed concerns about these proposed changes. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight's agenda. REGULAR SESSION: 1. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor Hill at 6:43 p.m. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071, consultation with attorney, and 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:43 p.m. Ultimately, there were no legal issues to discuss so Council did not convene in Executive Session. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:26 p.m. and asked if there was needed action from the executive session. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 2 of 8 3A. MAYOR'S REPORT Mayor Hill briefly announced upcoming meetings and events. 3B. CITY MANAGER'S REPORT 3131. SOUTHLAKE PUBLIC LIBRARY UPDATE City Manager Shana Yelverton introduced City Librarian Cynthia Pfledderer who provided a brief update on a Library initiative to expand services and outreach programs through an Interlocal Agreement for digital library services. 3132. STORY MAP PROJECT City Manager Shana Yelverton introduced Jerod Potts, Assistant to the Planning and Development Services Director, who provided a demonstration of the Story Map tool and its uses. 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the Consent Agenda items into the record. 4A. APPROVE MINUTES FROM THE MARCH 7, 2017 REGULAR CITY COUNCIL MEETING. 4B. APPROVE ORDINANCE NO. 1169, 1ST READING, ADOPT AN ORDINANCE TO ABANDON A 30 -FOOT ROAD ACCESS EASEMENT AS RECORDED ON LOT 18, BLOCK B, TRIPLE C RANCH, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AS RECORDED IN CABINET A, PAGE 7971, OF THE PLAT RECORDS OF TARRANT COUNTY, TEXAS, AND ALSO BEING CONVEYED TO LOREN K AND MARINA SLOANE, AS RECORDED IN INSTRUMENT NUMBER D206133648, OF THE DEED RECORDS OF TARRANT COUNTY, TEXAS. 4C. APPROVE THE 2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT. 4D. APPROVE RESOLUTION NO. 17-016, APPOINT THE PARKS AND RECREATION BOARD AND THE LIBRARY BOARD TO THE SOUTHLAKE 2030 PARKS, RECREATION AND OPEN SPACE/COMMUNITY FACILITIES MASTER PLAN AMENDMENT COMMITTEE. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 3 of 8 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE SOUTHLAKE 2030 PARKS, RECREATION AND OPEN SPACE/COMMUNITY FACILITIES MASTER PLAN AMENDMENT COMMITTEE 9A. SV17-003, SIGN VARIANCE TO THE SIGN ORDINANCE NO. 704, AS AMENDED, FOR MUGHLAI FINE INDIAN CUISINE LOCATED AT 3311 EAST STATE HIGHWAY 114. Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council during the work session. Opppr)vFn Motion was made to approve the consent agenda as noted and subject to the following: • Item 4D, identify committee members for 2030 Parks, Recreation and Open Space/Community Facilities Master Plan Amendment Committee: o Parks and Recreation Board members: Miguel Salinas, Tina Wasserman, Frances Scharli, Lori Palmer, Mitch Hill, Mike Pazera, and Paul Venesky o Library Board members: Lori Burr, Cheri' Ross, Merlene Ingraham, Sheeza Mohsin Dhanani, Kelly Carlson, and Lin Lin • Item 9A, subject to Staff Report dated March 14, 2017 and allowing the existing sign to remain as currently constructed. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM. Mayor Hill opened the public forum. Brice Cerami spoke regarding an upcoming event, Run4Elise, which is being held on April 8, 2017 in honor of his sister, Elise Cerami. The event is a fundraiser supporting the Elise Cerami Memorial Fund. There being no one else wishing to speak, Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 4 of 8 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 1168 (CP17-001), 1St READING, LAND USE PLAN AMENDMENT FROM OFFICE COMMERCIAL TO RETAIL COMMERCIAL ON PROPERTY DESCRIBED AS LOTS 21-23, H. GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, GENERALLY LOCATED NEAR THE SOUTHWEST CORNER OF WEST SOUTHLAKE BOULEVARD AND SOUTH WHITE CHAPEL BOULEVARD AND ADDRESSED AS 171, 201, AND 211 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "0- 1" OFFICE DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. SPIN #10. Opppr)vFn Senior Director of Planning and Development Services Ken Baker presented Items 7A and 7B simultaneously and answered questions from Council. Applicant Martin Schelling, 260 Miron Drive, Southlake, Texas presented Items 7A and 7B simultaneously and answered questions from Council. Although not a public hearing, Mayor Hill allowed interested members of the public the opportunity to speak on Items 7A and 713: Paige Kester, 116 Londonberry Terrace, Southlake, Texas spoke in opposition. Jack Kester, 116 Londonberry Terrace, Southlake, Texas did not speak but submitted a comment card in opposition. Kinnari Ghia, 124 Londonberry Terrace, Southlake, Texas spoke in opposition. Joseph and Johanna Reed, 308 Sir Johns Court, Southlake, Texas spoke in opposition. Himanshu Rai, 300 Sir John's Court, Southlake, Texas spoke in opposition. Jill Drake, 112 Londonberry Terrace, Southlake, Texas spoke in opposition. Vikas Magoo, 301 Sir George's Court, Southlake, Texas spoke in opposition. Christy McNew, 305 Sir John's Court, Southlake, Texas spoke in opposition. Scott Roberts, 100 Londonberry Terrace, Southlake, Texas spoke in opposition. Ryan Roberts, 305 Sir George's Court, Southlake, Texas spoke in opposition. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 5 of 8 Biff McGuire, 607 Briar Court, Southlake, Texas spoke in support. Mr. Schelling addressed Council's questions. Motion was made to approve Ordinance No. 1168 (CP17-001), 1St Reading, Land Use Plan Amendment from Office Commercial to Retail Commercial on property described as Lots 21-23, H. Granberry No. 581 Addition subject to Staff Report dated March 15, 2017. Motion: Williamson Second: McCaskill Ayes: Hill, Huffman, McCaskill, Patton, Williamson Nays: Fawks, Shafi Approved: 5-2 7B. ORDINANCE NO. 480-724 (ZA17-015), 1sT READING, ZONING CHANGE AND SITE PLAN FOR SOUTHLAKE COMMONS ON PROPERTY DESCRIBED AS LOTS 21-23, H. GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, GENERALLY LOCATED NEAR THE SOUTHWEST CORNER OF WEST SOUTHLAKE BOULEVARD AND SOUTH WHITE CHAPEL BOULEVARD AND ADDRESSED AS 171, 201, AND 211 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "0-1" OFFICE DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. SPIN #10. APPROVED Senior Director of Planning and Development Services Ken Baker presented Items 7A and 7B simultaneously and answered questions from Council. Applicant Martin Schelling, 260 Miron Drive, Southlake, Texas presented Items 7A and 7B simultaneously and answered questions from Council. Motion was made to approve Ordinance No. 480-724 (ZA17-015), 1St Reading, Zoning Change and Site Plan for Southlake Commons on property described as Lots 21-23, H. Granberry No. 581 Addition from current zoning "0-1" Office District to "S -P-1" Detailed Site Plan District subject to Staff Report dated March 15, 2017 and Site Plan Review Summary No. 2 dated March 3, 2017 and subject to the following: • Granting the variance to Driveway Ordinance No. 634, as amended, Section 5.2(d) regarding stacking depth, to allow a minimum 77 feet, for the entrance from FM1709/Southlake Boulevard, and to allow the site to be served by the existing drives to and from the adjacent properties. • Noting the elimination of proposed SP -1 regulation #5 in regards to minimum rear building setbacks. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 6 of 8 Motion: Williamson Second: McCaskill Ayes: Huffman, McCaskill, Patton, Williamson Nays: Fawks, Hill, Shafi Approved: 4-3 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV17-003, SIGN VARIANCE TO THE SIGN ORDINANCE NO. 704, AS AMENDED, FOR MUGHLAI FINE INDIAN CUISINE LOCATED AT 3311 EAST STATE HIGHWAY 114. APPROVED Council approved Item 9A with the consent agenda. 9B. CONSIDER AMENDMENT TO THE CITY'S TRAVEL POLICY. APPROVFn Mayor Hill presented Item 9B and discussed details with the Council. Motion was made to approve the amendment to the City's Travel Policy, with the following amendment to Section VII.E.4: a. For City Council elected officials, business class for international air travel is allowed while traveling to a Sister City and conducting City business. b. For City Council elected officials, business class for international air travel while conducting City business, not related to Sister Cities, requires the approval of City Council as an allowable expense. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Williamson Nays: Shafi Approved: 6-1 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED. Mayor Hill adjourned the meeting at 9:47 p.m. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 7 of 8 *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Laura Hill Mayor ATTEST: Lori Payne, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2017 Page 8 of 8