Item 6 - ZA17-014 SUP Relay for LifeCase No.
ZA17-014
S T A F F R E P O R T
March 17, 2017
CASE NO: ZA17-014
PROJECT: Specific Use Permit for a Mass Gathering - Relay for Life EXECUTIVE
SUMMARY: Karena Sara with the American Cancer Society is requesting approval of
a Specific Use Permit for a Mass Gathering on property described as Lots 1 &
2, Block 12, Southlake Town Square, Phase IV, an addition to the City of
Southlake, Tarrant County, Texas; located at 1297 & 1299 Division St.,
Southlake, Texas. Current Zoning: “DT” Downtown District. SPIN Neighborhood
#8.
DETAILS: The request is for approval of a Specific Use Permit to allow the Relay for Life
of Southlake, American Cancer Society Fundraising Event located at
McPherson Park in Southlake Town Square which is generally located on the
northeast corner of State Street and Federal Way.
This event was successfully held in Southlake from May 2010 - 2015. The
previous events were held at the Carroll High School with parking and overnight
camping access at the Durham Intermediate School. Last year, the event was
paired with the Northern Tarrant County event and was not held in Southlake.
The 2017 event is proposed to return to Southlake and has been modified by
removing the overnight camping and all-night activities. Since this year’s event
is at a new location, the request is for a one-year approval period.
The following is an overview of the applicant’s request:
The 2017 event is scheduled for Saturday, May 6, 2017; Noon – 10:00 PM
Set-up starts at 8 AM and clean-up will be completed no later than midnight
Event volunteers and signage are planned for safety purposes in keeping
people away from the pond as well as monitoring the Kid Zone
Kid Zone to include bounce house, games, activities and face painter
Participation is free
Teams will each have a 10x10 space to set up
8x16 entertainment stage
Three (3) food vendor trucks
Luminaria Ceremony to celebrate cancer survivors
Attendance anticipated is 500 (come and go)
Portable restrooms and trash management will be provided
A narrative from the applicant and the event site plan can be found under the
links below.
Department of Planning & Development Services
Case No.
ZA17-014
ACTION NEEDED: 1) Conduct a Public Hearing
2) Consider Approval of Specific Use Permit Request
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Surrounding Property Owners Map & Responses
Link to PowerPoint Presentation
Link to Narrative
Link to Site Plan
STAFF CONTACT: Dennis Killough (817) 748-8072
Lorrie Fletcher (817) 748-8069
Case No. Attachment A
ZA17-014 Page 1
BACKGROUND INFORMATION
PROPERTY OWNER: City of Southlake
APPLICANT: Karena Sara – American Cancer Society
PROPERTY SITUATION: 1297 & 1299 Division Street, Southlake, Texas
LEGAL DESCRIPTION: Lots 1 & 2, Block 12, Southlake Town Square, Phase IV
LAND USE CATEGORY: Town Center
CURRENT ZONING: “DT” Downtown District
HISTORY: City Council approved an SUP for this event for the first time for one (1)
year on April 20, 2010 (ZA10-013).
City Council approved an SUP for this event for two (2) years on May 3,
2011 (ZA11-010).
City Council approved an SUP for this event for three (3) years on
March 19, 2013 (ZA13-027).
STAFF COMMENTS: Due to the limited scope of the event no staff review summary has been
provided for this proposal.
If a multi-year approval is granted, the applicant will be required to
submit a site plan and scope of the event every year for staff approval at
least 30 days prior to the event.
The Planning & Zoning Commission and City Council shall consider the
following in determining whether to grant a Specific Use Permit for a
mass gathering event according to the Comprehensive Zoning
Ordinance No. 480, Section 45.14c, as amended:
1. Whether there is convenient and safe access for the ingress and
egress of pedestrians and vehicular traffic;
2. Whether sufficient traffic control personnel is proposed to insure
safety to all members of the traveling public, including pedestrians,
along all public roadways in the proximity of the mass gathering
and/or along which the public is likely to travel to reach the mass
gathering areas shall be provided;
3. Whether the mass gathering area is well drained and so arranged to
provide sufficient space for persons assembled, vehicles, sanitary
facilities, and appurtenant equipment;
4. Whether sufficient illumination will be provided at night to protect the
safety of the persons assembled;
5. Whether adequate parking areas, including disabled persons’
parking spaces, shall be provided for persons arriving by vehicular
Case No. Attachment A
ZA17-014 Page 2
means. If the promoter proposes to utilize temporary off-site parking,
then the promoter the mass gathering event the off-site temporary
parking area will not be utilized for purposes other than the mass
gathering event; and
6. Whether adequate provisions have been made for food supply,
medical assistance, garbage disposal, water supply, parking,
sanitation and toilet facilities, vermin control, and safety.
The City Council may establish specific conditions depending upon the
nature of the proposed event and traffic, health and safety issues
according to Ordinance 480, Section 45.14.a, as amended.
Case No. Attachment B
ZA17-014 Page 1
Case No. Attachment C
ZA17-014 Page 1
Surrounding Property Owners
Owner Zoning Address Acreage Response
1. SLTS GRAND AVENUE LP DT 1420 DIVISION ST 2.90 NR
2. H & C SOUTHLAKE HILTON LLC DT 1400 PLAZA PL 3.72 NR
3. SLTS GRAND AVENUE LP DT 1430 DIVISION ST 2.55 NR
4. SLTS GRAND AVENUE LP DT 1410 PLAZA PL 0.24 NR
5. SLTS GRAND AVENUE LP DT 1420 PLAZA PL 0.40 NR
6. SLTS GRAND AVENUE LP DT 1430 PLAZA PL 0.75 NR
7. SLTS GRAND AVENUE LP DT 1440 PLAZA PL 0.51 NR
8. SLTS GRAND AVENUE LP DT 1411 PLAZA PL 0.26 NR
9. SLTS GRAND AVENUE LP DT 1446 PLAZA PL 0.22 NR
10. SLTS GRAND AVENUE LP DT 1450 PLAZA PL 2.96 NR
11. SLTS GRAND AVENUE LP DT 410 GRAND AVE W 0.19 NR
12. SLTS GRAND AVENUE II LP DT 371 STATE ST 1.86 NR
13. UNITED STATES POSTAL SERVICE SP1 300 STATE ST 2.97 NR
14. SLTS GRAND AVENUE LP DT 1431 PLAZA PL 0.23 NR
15. SLTS GRAND AVENUE LP DT 400 GRAND AVE W 0.22 NR
16. SOUTHLAKE, CITY OF DT 351 STATE ST 1.97 NR
17. SLTS GRAND AVENUE LP DT 429 GRAND AVE E 0.42 NR
18. SOUTHLAKE, CITY OF DT 399 GRAND AVE W 0.34 NR
19. SLTS GRAND AVENUE LP DT 1445 PLAZA PL 0.20 NR
20. SLTS GRAND AVENUE II LP DT 1361 FEDERAL WAY 1.42 NR
21. SLTS GRAND AVENUE II LP DT 310 GRAND AVE W 0.40 NR
22. SLTS GRAND AVENUE LP DT 389 GRAND AVE W 0.01 NR
23. SLTS GRAND AVENUE LP DT 379 GRAND AVE W 0.01 NR
24. SLTS GRAND AVENUE LP DT 388 GRAND AVE E 0.01 NR
25. SLTS GRAND AVENUE LP DT 378 GRAND AVE E 0.01 NR
26. SLTS GRAND AVENUE LP DT 316 GRAND AVE W 0.25 NR
27. SLTS GRAND AVENUE LP DT 327 GRAND AVE E 0.43 NR
Case No. Attachment C
ZA17-014 Page 2
28. SLTS GRAND AVENUE II LP DT 301 STATE ST 0.48 NR
29. SLTS GRAND AVENUE II LP DT 250 GRAND AVE 0.56 NR
30. SLTS GRAND AVENUE LP DT 1401 FEDERAL WAY 2.44 NR
31. SOUTHLAKE, CITY OF DT 1451 FEDERAL WAY 1.37 NR
32. SLTS GRAND AVENUE LP DT 251 GRAND AVE 0.60 NR
33. SLTS GRAND AVENUE LP DT 1471 FEDERAL WAY 0.58 NR
34. TOWN SQUARE VENTURES LP DT 1460 MAIN ST 0.48 NR
35. SOUTHLAKE, CITY OF SP1 600 STATE ST 3.73 NR
36. SOUTHLAKE, CITY OF DT 1297 DIVISION ST 1.72 NR
37. SLTS LAND LP DT 550 RESERVE ST 2.33 NR
38. SOUTHLAKE, CITY OF DT 1299 DIVISION ST 1.68 NR
39. SLTS LAND LP DT 245 N CARROLL AVE 8.09 NR
40. SLTS LAND LP DT 581 STATE ST 0.37 NR
41. SLTS LAND LP DT 500 RESERVE ST 0.28 NR
42. SLTS LAND LP DT 601 STATE ST 2.62 NR
Responses - F: In Favor O: Opposed To U: Undecided NR: No Response
Notices Sent: Ten (10)
Responses Received: None