2017-03-23 P&Z Meeting CITY OF
sOUTHLAK E
TEXAS
PLANNING AND ZONING COMMISSION MEETING: March 23, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Work Session —Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session —City Council Chambers of Town Hall
WORK SESSION: 6:00 P.M.
1. Call to Order.
2. Recap of City Council's action and discussion on Planning & Zoning recommended
cases.
3. Discussion of all items on tonight's meeting agenda.
4. Adjournment.
REGULAR SESSION: 6:30 P.M. or immediately following the Planning and Zoning
Commission work session.
1. Call to Order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held under these exceptions, at the
end of the Regular Session or at any time during the meeting that a need arises
for the Plannina and Zonina Commission to seek advice from the City Attorney as
to the posted subject matter of this Planning-and Zoning Commission meeting.
Section 551.071: Consultation with attorney.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Consider: Approval of the minutes for the Planning and Zoning Commission
meeting held on March 9, 2017.
4. Consider: Administrative Comments.
REGULAR AGENDA:
5. Ordinance No. 1075b, (CP17-002) Amendment to the City of Southlake Mobility
Master Plan, an element of the Southlake 2030 Comprehensive Plan. PUBLIC
HEARING
6. Consider ZA17-014, Specific Use Permit for a Mass Gathering for the Relay for Life
of Southlake, American Cancer Society Fundraising Event on property described as
Lots 1 & 2, Block 12, Southlake Town Square, Phase IV, an addition to the City of
Southlake, Tarrant County, Texas; located at 1297 & 1299 Division St., Southlake,
Planning &Zoning Commission Agenda
March 23, 2017
Page 1 of 2
CITY OF
SOUTHLAKE
TEXAS
Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC
HEARING
7. Consider: Meeting Adjournment.
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, MW h1 7, 2017, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 550 1 rw
Carol Ann Borges -TRMC
Deputy City Secretary
If you plan to attend this public meeting and have a disa 'requires special needs,
please advise the City Secretary 48 hours in advance at 817-748-8016, and reasonable
accommodations will be made to assist you.
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Planning and Zoning Commission may
conduct a private consultation with its attorney when the Planning and Zoning
Commission seeks the advice of its attorney concerning any item on this agenda or on a
matter in which the duty of the attorney to the Planning and Zoning Commission under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551.
Planning & Zoning Commission Agenda
March 23, 2017
Page 2 of 2
CITY
EXOF
ASSOUTH LAKE
REGULAR PLANNING & ZONING COMMISSION MEETING MARCH 23, 2017
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Michael Forman, Daniel Kubiak, Chris Greer, Michael
Springer, Craig Rothmeier, Michael Smietana and Kate Smith.
STAFF PRESENT: Deputy Director of Planning & Development Services, Dennis
Killough; Assistant to the Director, Jerod Potts; Planner, Lorrie Fletcher; Deputy City
Engineer, Steve Anderson, and Commission Secretary, Selena Serrano.
WORK SESSION:
1. CALL TO ORDER
2. RECAP OF CITY COUNCIL'S ACTION AND DISCUSSION OF PLANNING &
ZONING COMMISSION /SIGN BOARD AGENDA ITEMS.
3. DISCUSSION OF ITEMS ON MEETING AGENDA
4. ADJOURNMENT
REGULAR SESSION:
1. CALL TO ORDER
Chairman Forman called the regular session to order at 6:30 p.m.
2. EXECUTIVE SESSION
No Executive session held.
3. APPROVAL OF THE MINUTES
A motion was made to approve the minutes from the March 9, 2016 meeting.
Motion: Kubiak
Second: Smith
Ayes: Smietana, Greer, Forman, Kubiak, Springer, Smith, Rothmeier
Nays: None
Abstain: None
Approved: 7-0
Planning&Zoning Commission Meeting Minutes—March 23, 2017
Page 1 of 4
4. ADMINISTRATIVE COMMENTS
No administrative comments.
Chairman Forman announced that items will be taken out of order and will begin with
Item No. 6.
REGULAR AGENDA:
6. CONSIDER ZA17-014, SPECIFIC USE PERMIT FOR A MASS GATHERING
FOR THE RELAY FOR LIFE OF SOUTHLAKE, AMERICAN CANCER
SOCIETY FUNDRAISING EVENT ON PROPERTY DESCRIBED AS LOTS 1 &
2, BLOCK 12, SOUTHLAKE TOWN SQUARE, PHASE IV, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; LOCATED AT
1297 & 1299 DIVISION ST., SOUTHLAKE, TEXAS. CURRENT ZONING: "DT"
DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
Planner, Lorrie Fletcher, gave a brief presentation of Item ZA17-014.
Applicant, Karina Sara, 2861 Panhandle Drive, Grapevine Texas- discussed the event
and how many people typically attend the race. Also stated that the way this event
raises money usually comes from the kid's zone and vendor trucks.
Commission raised concerns about the race, food trucks and kid's zone being so close
to the pond area.
Applicant stated that they plan to have a lot of volunteers helping with signage to ease
any concerns with children being too close to the pond.
Commission asked about the parking.
Staff presented an aerial view of all parking areas that can be used for this event.
Commission asked if there were any back up plans if it were to rain during this event.
Applicant stated that there would be no back up plan for inclement weather.
Chairman Forman opened the public hearing.
No one came forward.
Chairman Forman closed the public hearing.
A motion was made to approve Item ZA17-014 subject to Staff Report dated March 17,
2017.
Planning&Zoning Commission Meeting Minutes—March 23, 2017
Page 2 of 4
Motion: Kubiak
Second: Smith
Ayes: Smietana, Greer, Kubiak, Forman, Springer, Smith, Rothmeier
Nays: None
Abstain: None
Approved: 7-0
5. ORDINANCE NO. 1075B, (CP17-002) AMENDMENT TO THE CITY OF
SOUTHLAKE MOBILITY MASTER PLAN, AN ELEMENT OF THE
SOUTHLAKE 2030 COMPREHENSIVE PLAN. PUBLIC HEARING
Assistant to the Director, Jerod Potts, presented an overview of the proposed
Amendment for the Mobility Master Plan.
Staff opened for questions.
Commission raised concerns with the study of Dove Road traffic and the cyclist.
Civil Engineer, Steve Anderson, stated that there has not been a study made regarding
the traffic and the cyclist on Dove Road.
Chairman Forman opened the public hearing.
No one came forward.
Chairman Forman closed the public hearing.
Commission continued to discuss their concerns for the cyclist and the danger of the
high traffic.
A motion was made to approve CP17-002 Amendment to the City of Southlake Mobility
Master Plan subject to Staff Report dated March 17, 2017, concerning the
recommendations regarding shared markings.
Motion: Kubiak
Second: Smith
Ayes: Smietana, Greer, Kubiak, Forman, Springer, Smith, Rothmeier
Nays: None
Abstain: None
Approved: 7-0
7. MEETING ADJOURNED AT 7:01 P.M.
Planning&Zoning Commission Meeting Minutes—March 23, 2017
Page 3 of 4
Michael Forman
ATTEST: Chairman
Selena Serrano
Commission Secretary
Planning&Zoning Commission Meeting Minutes—March 23, 2017
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