Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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REGULAR CITY COUNCIL MEETING MINUTES MARCH 7, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John
Huffman, Chad Patton, and Shahid Shafi.
STAFF PRESENT: Assistant City Manager Ben Thatcher, Assistant City Manager
Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank,
Assistant to the City Manager Lauren Eubanks, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Deputy Fire Chief
Wade Carroll, Director of Human Resources Stacey Black, Development Services
Manager Daniel Ford, Senior Director of Planning and Development Services Ken
Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle
Hogue, City Attorney E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. LOCAL BUSINESS REPORT
Assistant City Manager/Director of Economic Development Alison Ortowski introduced
the Local Business Report – East Hampton Sandwich Co.
Restaurant representatives Kyle Brooks and Jamie Pritchard introduced their new
business to the Council.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight’s agenda.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 5:41 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pu rsuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071,
consultation with attorney, and 551.072, deliberation regarding real property. City
Council adjourned for Executive Session at 5:41 p.m. Executive Session began at 6:01
p.m. and concluded at 6:41 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 6:55 p.m. and asked if there was needed action
from the executive session. There was no action necessary as a result of Executive
Session.
3A. MAYOR’S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER’S REPORT
Assistant City Manager Ben Thatcher introduced Deputy Director of Community
Services Kate Meacham who discussed spring break recreation offerings.
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE FEBRUARY 16, 2017 CITY COUNCIL
WINTER WORKSHOP AND FROM THE FEBRUARY 21, 2017 REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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4B. APPROVE CONTRACT TO PURCHASE LANDSCAPE MATERIALS FROM
SOUTHWEST WHOLESALE NURSERY FOR AN AMOUNT NOT TO EXCEED
$85,000.
4C. APPROVE CONTRACT RENEWAL FOR POND MAINTENANCE SERVICES
WITH MAGNOLIA FISHERIES, INC. FOR AN AMOUNT NOT TO EXCEED
$80,000.
4D. APPROVE RESOLUTION NO. 17-012, CERTIFY UNOPPOSED CANDIDATES
FOR THE MAY 6, 2017 GENERAL ELECTION.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
RECEIVING CITY SECRETARY’S CERTIFICATION OF UNOPPOSED CANDIDATES
FOR THE MAY 6, 2017 GENERAL ELECTION AND PROVIDING AN EFFECTIVE
DATE.
4E. APPROVE RESOLUTION NO. 17-013, CANCEL THE MAY 6, 2017 GENERAL
ELECTION.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
CANCELING THE MAY 6, 2017 GENERAL ELECTION AND DECLARING EACH
UNOPPOSED CANDIDATE ELECTED TO OFFICE; AND PROVIDING AN EFFECTIVE
DATE.
4F. APPROVE ENGINEERING SERVICES AGREEMENT WITH KIMLEY-HORN
AND ASSOCIATES, INC. FOR DESIGN OF TRAFFIC SIGNALS AND
INTERSECTION IMPROVEMENTS FOR STATE HIGHWAY 114 FRONTAGE
ROADS AT KIRKWOOD/SOLANA BOULEVARD IN AN AMOUNT NOT TO
EXCEED $85,000.
4G. AWARD A CONTRACT RENEWAL TO SOUTHLAKE LEASING AND
MANAGEMENT DBA REGENT SERVICES FOR SWEEPING OF THE
SOUTHLAKE TOWN SQUARE PUBLIC PARKING GARAGES AND PORTER
SERVICES IN SOUTHLAKE TOWN SQUARE IN AN AMOUNT NOT TO
EXCEED $75,000.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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4H. APPROVE THE PURCHASE OF TRAFFIC SIGNAL COMPONENTS FOR THE
TRAFFIC SIGNAL AND INTERSECTION IMPROVEMENTS FOR KIRKWOOD
BOULEVARD AT T.W. KING ROAD AND KIRKWOOD BOULEVARD AT
DOVE ROAD PROJECT FROM PELCO STRUCTURAL, LLC,
CONSOLIDATED TRAFFIC CONTROLS, AND PARADIGM TRAFFIC
SYSTEMS IN AN AMOUNT NOT TO EXCEED $150,000.
4I. APPROVE THE PURCHASE OF EXTRICATION TOOLS AND ASSOCIATED
EQUIPMENT FROM MUNICIPAL EMERGENCY SERVICES IN AN AMOUNT
NOT TO EXCEED $85,000.
4J. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4K. APPROVE RESOLUTION NO. 17-010, ADOPTING A 380 AND TAX
ABATEMENT AGREEMENT BETWEEN THE CITY OF SOUTHLAKE AND TD
AMERITRADE HOLDING CORPORATION.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING THE TERMS
AND CONDITIONS OF A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT
AND STIMULATE BUSINESS AND COMMERCIAL ACTIVITY IN THE CITY;
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH TD
AMERITRADE HOLDING CORPORATION, FOR SUCH PURPOSES; AND
PROVIDING AN EFFECTIVE DATE.
APPROVED
Motion was made to approve the consent agenda as noted.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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6A. RESOLUTION NO. 17-009 (ZA15-149), SPECIFIC USE PERMIT FOR
TELECOMMUNICATION TOWERS, ANTENNAS, OR ANCILLARY
STRUCTURES ON PROPERTY DESCRIBED AS TRACTS 1F AND 1G,
RICHARD EADS SURVEY, ABSTRACT NO. 481 AND LOTS 11A AND 11B,
OAKS ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS; LOCATED AT
1335 AND 1361 EAST HIGHLAND STREET AND 1009 NORTH CARROLL
AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY
SERVICE DISTRICT AND "AG" AGRICULTURAL DISTRICT. SPIN #3.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A
and answered questions from Council.
Applicant Peter Kavanagh, 1620 Handley, Suite A, Dallas, Texas answered questions
from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
David Dowd, 2900 Hillcastle Lane, Southlake, Texas stated a question related to the
property south of this proposed tower.
Mayor Hill closed the public hearing.
Motion was made to approve Resolution No. 17 -009 (ZA15-149), Specific Use Permit
for telecommunication towers, antennas, or ancillary structures subject to Staff Report
dated February 28, 2017 and Specific Use Permit Review No . 3 dated February 14,
2017 and specifically noting:
Approving the site plans and elevations as presented this evening and included
in the staff report which indicate the installment of a monopole for
telecommunication purposes approximately 95.5 feet in height and associated
ground equipment compound. Noting that the ground equipment compound will
be screened by a 10 foot screen wall with materials matching the lighter brick on
the main campus of Southlake Baptist Church (noting that Council is not
approving the darker brick on the older school building). Also allowing the metal
roof deck to be installed over the ground equipment compound area per the
elevations and exhibit presented this evening. Noting that prior to the issuance
of a building permit the applicant must provide documentation to the City of FAA
approval for the proposed tower location. Also granting the following variances:
o Variance to landscaping requirement under Zoning Ordinance No. 480,
Section 45.7.d.8;
o Variance to parking requirement under Zoning Ordinance No. 480, Section
45.7.d.10.d;
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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o Variance to co-location requirement under Zoning Ordinance No. 480,
Section 45.7.d.2.b; and,
o Variance to setback requirement under Zoning Ordinance No. 480,
Section 45.7.d.7.a, c.
Finally, noting that that per Section 45.4 of the City’s zoning ordinance that a
specific use permit shall automatically expire if a building permit is not issued and
construction begun within six months of granting the specific use permit.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TE XAS,
GRANTING A SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS,
ANTENNAS, OR ANCILLARY STRUCTURES LOCATED AT 1335 AND 1361 E.
HIGHLAND STREET AND 1009 N. CARROLL AVENUE ON PROPERTY DESCRIBED
AS TRACTS 1F AND 1G, RICHARD EADS SURVEY, ABSTRACT NO. 481 AND LOTS
11A AND 11B, OAKS ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS, MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE.
6B. ZA16-089, SITE PLAN FOR ROYAL AND ANNIE SMITH PARK ON
PROPERTY DESCRIBED AS TRACT 1, J.G. ALLEN SURVEY, ABSTRACT
NO. 18, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 3045
JOHNSON ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "CS"
COMMUNITY SERVICE DISTRICT. SPIN #11. PUBLIC HEARING
APPROVED
No presentation was requested by Council of Senior Director of Planning and
Development Services Ken Baker.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve ZA16-089, Site Plan for Royal and Annie Smith Park
subject to Staff Report dated February 28, 2017 and the Site Plan Review Summary
dated January 13, 2017 and specifically noting the approval of 17 new parking spaces,
landscape enhancements and sidewalk improvements per the site plan and landscape
plan provided in the February 28, 2017 Staff Report and presented this evening.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
6C. RESOLUTION NO. 17-011 (ZA17-008), SPECIFIC USE PERMIT FOR A MASS
GATHERING ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY
CHURCH - 114 CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 700 BLESSED WAY,
SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C
and answered questions from Council.
Applicants Sarah Phillips and Marcia Van Warmer presented information and answered
questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Resolution No. 17-011 (ZA17-008), Specific Use Permit
for a mass gathering on property described as Lot 1, Block 1, Gateway Church - 114
campus, subject to Staff Report dated February 28, 2017 and specifically noting: the
Specific Use permit is approved for a three year period providing that the scope of the
event remains within the parameters and adheres to the conditions outlined on Page 1
the February 28, 2017 Staff Report and the presentation this evening. This includes that
temporary restrooms are provided at a ratio of one per every 100 people participating in
the event. Also, noting that the applicant will meet with City staff prior to future events
to review the race route and other safety procedures. Also, noting the applicant’s
agreement that the event will be completely removed and cleaned up by the end of the
event day.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 7, 2017
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR
RACE2RESCUE 5K EVENT LOCATED AT 700 BLESSED WAY ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, GATEWAY CHURCH – 114 CAMPUS, MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO I
TEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 7:44 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Lori Payne, TRMC
City Secretary