Item 4G
Item 4G
Award a contract renewal to Southlake Leasing and Management dba Regent Services for sweeping of the Southlake Town Square public parking garages and porter services in Southlake Town
Square in an amount not to exceed $75,000
Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting an item for your consideration.
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Requested Action
Award a contract renewal to Southlake Leasing and Management dba Regent Services for sweeping of the Southlake Town Square public parking garages and porter services in Southlake Town
Square in an amount not to exceed $75,000
Staff requests that City Council:
Award a contract renewal to Southlake Leasing and Management dba Regent Services for sweeping of the Southlake Town Square public parking garages and
porter services in Southlake Town Square in an amount not to exceed $75,000.
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Town Square Sweeping
Contract Services
Sweep public parking garages
Sweep public streets
Sweep DPS-HQ Parking garage
Power washing Town Hall entryways and parking garage stairwells
Empty 130 trash containers
As a part of the City’s responsibility for maintenance within Town Square, City staff manages the contract that includes: daily sweeping of the parking garages and the public streets
within the Town Square development; daily sweeping of the DPS Headquarter’s parking garage; monthly power washing Town Hall entryways and parking garage stairwells; and daily emptying
of all of the trash containers within Town Square.
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Town Square Sweeping
Council awarded sweeping contract on February 18, 2014 to Southlake Leasing and Management dba Regent Services
Contract allows for four annual renewals
This year is the third renewal
Excellent
customer service and responsive
On January 31, 2014, sealed proposals were received from three vendors for street sweeping of the public streets and public parking garages in the Southlake Town Square development.
On February 18, 2014, City Council awarded the sweeping contract to Southlake Leasing and Management dba Regent Services. This contract provides for four annual renewals, and this year
is the third renewal. Regent Services is also the City’s vendor for janitorial services for all of the City’s facilities. They have provided excellent customer service and are always
very responsive to the City’s needs and requests.
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Town Square Sweeping
This map shows the public streets and parking garages covered under this contract outlined in yellow. The surface parking lots outlined in red are not covered in the city’s contract.
It
should be noted that the City owns a mechanical street sweeper. However, this street sweeper is mainly for sweeping curb and gutter streets, and is too tall to be used in the parking
garages.
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Town Square Sweeping
This map shows the locations of the trash containers included in the contract for daily service.
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Funding:
FY 2017 Operating Budget of the Public Works Streets Division
Town Square Sweeping
Financial Considerations:
$67,829/yr
No price increase
RPAI Southwest Management reimburses the City $91.75%
Funding for these services is available in the annual Public Works Operating Budget.
Regent Services will not increase their pricing for this period of performance (February 2017 through
February 2018). Historically, the City has paid $5,652.42 per month ($67,829.04 annually) for these services with the expectation that the same amount will be spent for the upcoming
service period.
Additionally, RPAI Southwest Management (formerly Inland Southwest) reimburses the City for 91.75% of the cost to provide sweeping service for the Town Square parking
garages.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
CBO1 – Maintain a strong financial position and implement plans and policies to ensure future financial strength.
CBO2 – Enhance mobility through aggressive traffic management initiatives
and capital project implementation.
CBO3 – Engage in thoughtful planning to ensure continued high quality development that is integrated well into the current built environment.CBO4
– Optimize the City’s commercial tax base by attracting high quality new businesses to reduce the tax burden on residential taxpayers.
CBO5 – Improve quality of life through progressive
implementation of Southlake’s Comprehensive Plan recommendations.
CBO6 – Invest to maintain strong public safety to ensure a low crime rate and effective emergency response.
Critical Business Outcomes
Deliver on Our Focus Areas
F2 Invest to provide & maintain high quality public assets
CBO5 – Improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations.
B2 Collaborate with select partners to implement service solutions
This item relates to the City’s strategy map focus area of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City’s Corporate Objective to (B2) collaborate
with select partners to implement service solutions and (F2) invest to provide and maintain high quality public assets.
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Questions?
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For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.