Item 4B
Approve contract with Southwest Wholesale Nursery
Item 4B
Honorable Mayor and members of the City Council, this is Item 4B which is a contract with Southwest Wholesale Nursery.
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Requested Action
Approve contract
Southwest Wholesale Nursery
Landscape materials
$85,000
With this item, staff is seeking City Council approval of a contract with Southlake Wholesale Nursery to purchase trees, shrubs, grasses, groundcover, and annual and perennial flowers
for City parks and open spaces in an amount not to exceed $85,000
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Background
City of Southlake received two (2) responses to January 27, 2017 RFP
Smith Lawn and Tree
Southwest Wholesale Nursery
Southwest Wholesale Nursery selected by formal review based on
Ability
to provide products
Overall low bid
Past experience with City
In late 2016, the City released a Request for Proposals for assorted trees and other landscape plants and received two (2) responses on January 27, 2017 from the following contractors:
The Paysgae Group (dba Smith Lawn & Tree) and Southwest Nursery & Supply (dba Southwest Wholesale Nursery). D. Hunt Contracting was also contacted to bid on the contract but did not
respond to the Request for Proposal.
After a formal review process, Southwest Wholesale Nursery was selected as the recommended contractor based on their ability to provide the products
requested, overall low bid and past experience with the City.
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Proposed Contract
Not to exceed amount of $85,000
Twelve month term
Eligible for up to 4, 1-year renewals
The proposed contract is for an amount not to exceed $85,000, which exceeds the administrative approval cap and requires City Council’s approval per the City’s purchasing guidelines.
The contract is for 12 months and is eligible for up to 4, 1yr renewals.
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Financial Considerations
Funding of $85,000 available in the FY 2017:
Parks General Fund
Funding of $85,000 for the trees and other landscape plants is provided in the FY 2017 Parks General Fund budget.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
C5 Promote opportunities for partnerships & volunteer involvement
C3 Provide attractive & unique spaces for enjoyment of personal interests
This item is linked to the City’s Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objectives to provide attractive and unique
spaces for enjoyment of personal interests collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets.
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Questions?
I appreciate the opportunity to present this item to you. If you have any questions you may contact me at (817) 748-8018. Thank you.
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