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Item 4B Approve contract with Southwest Wholesale Nursery Item 4B Honorable Mayor and members of the City Council, this is Item 4B which is a contract with Southwest Wholesale Nursery. 1 Requested Action Approve contract Southwest Wholesale Nursery Landscape materials $85,000 With this item, staff is seeking City Council approval of a contract with Southlake Wholesale Nursery to purchase trees, shrubs, grasses, groundcover, and annual and perennial flowers for City parks and open spaces in an amount not to exceed $85,000 2 Background City of Southlake received two (2) responses to January 27, 2017 RFP Smith Lawn and Tree Southwest Wholesale Nursery Southwest Wholesale Nursery selected by formal review based on Ability to provide products Overall low bid Past experience with City In late 2016, the City released a Request for Proposals for assorted trees and other landscape plants and received two (2) responses on January 27, 2017 from the following contractors: The Paysgae Group (dba Smith Lawn & Tree) and Southwest Nursery & Supply (dba Southwest Wholesale Nursery). D. Hunt Contracting was also contacted to bid on the contract but did not respond to the Request for Proposal. After a formal review process, Southwest Wholesale Nursery was selected as the recommended contractor based on their ability to provide the products requested, overall low bid and past experience with the City. 3 Proposed Contract Not to exceed amount of $85,000 Twelve month term Eligible for up to 4, 1-year renewals The proposed contract is for an amount not to exceed $85,000, which exceeds the administrative approval cap and requires City Council’s approval per the City’s purchasing guidelines. The contract is for 12 months and is eligible for up to 4, 1yr renewals. 4 Financial Considerations Funding of $85,000 available in the FY 2017: Parks General Fund Funding of $85,000 for the trees and other landscape plants is provided in the FY 2017 Parks General Fund budget. 5 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas C5 Promote opportunities for partnerships & volunteer involvement C3 Provide attractive & unique spaces for enjoyment of personal interests This item is linked to the City’s Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets. 6 Questions? I appreciate the opportunity to present this item to you. If you have any questions you may contact me at (817) 748-8018. Thank you. 7