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Item 6CCase No. ZA17-008 S T A F F R E P O R T February 28, 2017 CASE NO: ZA17-008 PROJECT: Specific Use Permit for RACE2RESCUE 5K EXECUTIVE SUMMARY: Sarah Phillips with Rescue Her is requesting approval of a Specific Use Permit for a Mass Gathering on property described as Lot 1, Block 1, Gateway Church – 114 Campus, an addition to the City of Southlake, Tarrant County, Texas; located at 700 Blessed Way, Southlake, Texas. SPIN Neighborhood #4. DETAILS: The request is for approval of a specific use permit to allow a 5K race event generally located at the Gateway Church campus; bounded by SH 114 Westbound Frontage Road, Blessed Way, E. Kirkwood Blvd. and Grace Lane. The following is an overview of the applicant’s request:  The 2017 event is scheduled for Saturday, April 22, 2017; 6 AM – 11:30 AM (includes set-up and tear down). If weather permits, the stage will be set-up in Lot B at 8 PM the evening prior to the event. o Check-in for runners begins at 7:30 AM o Competitive 5K race begins at 9 AM and the fun run begins at 9:15 AM following the same route o Participants can enjoy the after party until approximately 10:30 AM which includes DJ, dancing, children’s activities, booths from local businesses and non-profits and food from local vendors. No alcohol is served.  On-site EMT and off-duty police officers are planned for safety purposes.  Attendance anticipated is approximately 1,500.  Portable restrooms and trash management will be provided.  The applicant is requesting a 3-year approval period. A narrative from the applicant, additional information, race route map and the event site plan can be found under the links below. P&Z Commission Recommendation Applicant’s Response The P&Z recommended the applicant work with City staff to ensure there would be a sufficient number of temporary restroom facilities to accommodate the proposed event. The recommended number of temporary restroom facilities provided by the leasing company is 1:100. Due to the number of anticipated participants and the length of the event, City staff has determined the recommended number would be sufficient and have also required that the applicant provide at least one temporary restroom facility that is handicap accessible. The applicant has agreed to these terms. Department of Planning & Development Services Case No. ZA17-008 ACTION NEEDED: 1) Conduct a Public Hearing 2) Consider Approval of Specific Use Permit Request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Surrounding Property Owners Map & Responses (D) Resolution No. 17-011 Link to PowerPoint Presentation Link to Narrative Link to Plans and Supporting Documents STAFF CONTACT: Dennis Killough (817) 748-8072 Lorrie Fletcher (817) 748-8069 Case No. Attachment A ZA17-008 Page 1 BACKGROUND INFORMATION PROPERTY OWNER: Gateway Church APPLICANT: Rescue Her PROPERTY SITUATION: 700 Blessed Way LEGAL DESCRIPTION: Lot 1, Block 1, Gateway Church – 114 Campus LAND USE CATEGORY: Public / Semi-Public CURRENT ZONING: “NR-PUD” Non-Residential Planned Unit Development District HISTORY: - This will be the fifth year for this event; and the second year for this event in Southlake. Last year, the event was held in Bicentennial Park and managed under Community Services. This will be the first time the event is held at the proposed location – Gateway Church. PLANNING & ZONING COMMISSION: February 23, 2017; Approved (6-0) subject to the Staff Report dated February 17, 2017, noting the applicant’s willingness to consult with City staff on various matters including the number of temporary restroom facilities. Approving the 3-year event period. STAFF COMMENTS: The Planning & Zoning Commission and City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. Whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. Whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. Whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. Whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. Whether adequate parking areas, including disabled persons’ parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and Case No. Attachment A ZA17-008 Page 2 6. Whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. City staff has determined that the provided temporary restroom facilities shall meet a 1:100 ratio, to include at least one (1) temporary restroom facility that is handicap accessible. Due to the limited scope of the event no staff review summary has been provided for this proposal. If a multi-year approval is granted, the applicant will be required to submit a site plan and scope of the event every year for staff approval at least 30 days prior to the event. Case No. Attachment B ZA17-008 Page 1 Case No. Attachment C ZA17-008 Page 1 Surrounding Property Owners SPO # Owner Zoning Address Acreage Response 1. CADG GATEWAY LAKES LLC TZD 932 GLEN LAKE DR 9.62 NR 2. CARROLL, ISD AG 1375 E HIGHLAND ST 0.70 NR 3. CARROLL, ISD AG 1379 E HIGHLAND ST 0.77 NR 4. CARROLL, ISD CS 1335 E HIGHLAND ST 3.92 NR 5. CARROLL, ISD AG 1361 E HIGHLAND ST 1.04 NR 6. CARROLL, ISD SP1 1800 E KIRKWOOD BLVD 24.43 NR 7. CHESAPEAKE LAND DEV CO LLC AG 1680 E SH 114 3.09 NR 8. CHESAPEAKE LAND DEV CO LLC AG 1730 E SH 114 8.08 NR 9. CHESAPEAKE LAND DEV CO LLC AG 1700 E SH 114 1.11 NR 10. FECHTEL, JOE EST NRPUD 1774 E SH 114 0.25 NR 11. GATEWAY CHURCH NRPUD 1301 E KIRKWOOD BLVD 0.23 F 12. GATEWAY CHURCH NRPUD 1501 E HIGHLAND ST 22.52 F 13. GATEWAY CHURCH NRPUD 701 BLESSED WAY 34.29 F 14. GATEWAY CHURCH NRPUD 700 N KIMBALL AVE 3.66 F 15. GATEWAY CHURCH SP1 1200 E SH 114 6.78 F 16. PATTERSON, BURTON H AG 1030 N KIMBALL AVE 0.91 NR 17. SLTS GRAND AVENUE LP DT 1420 DIVISION ST 2.90 NR 18. SLTS GRAND AVENUE LP DT 1430 DIVISION ST 2.55 NR 19. SOUTHLAKE GLEN RESIDENTIAL COM TZD 850 GLEN LAKE DR 0.05 NR 20. SOUTHLAKE GLEN RESIDENTIAL COM TZD 851 GLEN LAKE DR 0.04 NR 21. SOUTHLAKE, CITY OF AG 0.26 NR 22. SOUTHLAKE, CITY OF AG 0.15 NR 23. STEGALL, MOLLY TZD 890 N KIMBALL AVE 1.53 NR 1 2 3 4 5 6 7 8 9 12 Case No. Attachment C ZA17-008 Page 2 24. TOLL DALLAS TX LLC TZD 2025 LAKE VISTA CT 0.28 NR 25. TOLL DALLAS TX LLC TZD 2009 LAKE VISTA CT 0.28 NR 26. TOLL DALLAS TX LLC TZD 2005 LAKE VISTA CT 0.28 NR 27. TOLL DALLAS TX LLC TZD 2013 LAKE VISTA CT 0.41 NR 28. TOLL DALLAS TX LLC TZD 2021 LAKE VISTA CT 0.28 NR 29. TOLL DALLAS TX LLC TZD 2001 LAKE VISTA CT 0.28 NR 30. TOLL DALLAS TX LLC TZD 2017 LAKE VISTA CT 0.30 NR 31. TOLL DALLAS TX LLC TZD 2028 LAKE VISTA CT 0.24 NR 32. TOLL DALLAS TX LLC TZD 917 GLEN LAKE DR 0.23 NR 33. TOLL DALLAS TX LLC TZD 913 GLEN LAKE DR 0.23 NR 34. TOLL DALLAS TX LLC TZD 909 GLEN LAKE DR 0.24 NR 35. TOLL DALLAS TX LLC TZD 2016 LAKE VISTA CT 0.25 NR 36. TOLL DALLAS TX LLC TZD 920 GLEN LAKE DR 0.23 NR 37. TOLL DALLAS TX LLC TZD 916 GLEN LAKE DR 0.23 NR 38. TOLL DALLAS TX LLC TZD 900 GLEN LAKE DR 0.26 NR 39. TOLL DALLAS TX LLC TZD 912 GLEN LAKE DR 0.23 NR 40. TOLL DALLAS TX LLC TZD 908 GLEN LAKE DR 0.23 NR 41. TOLL DALLAS TX LLC TZD 921 GLEN LAKE DR 0.29 NR 42. TOLL DALLAS TX LLC TZD 925 GLEN LAKE DR 0.28 NR 43. TOLL DALLAS TX LLC TZD 2024 LAKE VISTA CT 0.30 NR 44. TOLL DALLAS TX LLC TZD 2020 LAKE VISTA CT 0.26 NR 45. TOLL DALLAS TX LLC TZD 928 GLEN LAKE DR 0.49 NR 46. TOLL DALLAS TX LLC TZD 924 GLEN LAKE DR 0.27 NR 47. TOLL DALLAS TX LLC TZD 2005 SOUTHLAKE GLEN DR 0.26 NR 48. TOLL DALLAS TX LLC TZD 2013 SOUTHLAKE GLEN DR 0.23 NR 49. TOLL DALLAS TX LLC TZD 2017 SOUTHLAKE GLEN DR 0.23 NR 50. TOLL DALLAS TX LLC TZD 2021 SOUTHLAKE GLEN DR 0.23 NR 51. TOLL DALLAS TX LLC TZD 2025 SOUTHLAKE GLEN DR 0.23 NR 52. TOLL DALLAS TX LLC TZD 2029 SOUTHLAKE GLEN DR 0.25 NR 53. TOLL DALLAS TX LLC TZD 2009 SOUTHLAKE GLEN DR 0.24 NR 54. TOLL DALLAS TX LLC TZD 2012 SOUTHLAKE GLEN DR 0.31 NR 55. TOLL DALLAS TX LLC TZD 2032 SOUTHLAKE GLEN DR 0.28 NR 56. TOLL DALLAS TX LLC TZD 2024 SOUTHLAKE GLEN DR 0.32 NR 57. TOLL DALLAS TX LLC TZD 2016 SOUTHLAKE GLEN DR 0.32 NR 58. TOLL DALLAS TX LLC TZD 2020 SOUTHLAKE GLEN DR 0.32 NR 59. TOLL DALLAS TX LLC TZD 2000 SOUTHLAKE GLEN DR 0.31 NR 60. TOLL DALLAS TX LLC TZD 2008 SOUTHLAKE GLEN DR 0.28 NR 61. TOLL DALLAS TX LLC TZD 2028 SOUTHLAKE GLEN DR 0.32 NR 62. TOLL DALLAS TX LLC TZD 2004 SOUTHLAKE GLEN DR 0.29 NR Responses - F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Fourteen (14) Responses Received: One (1) in favor Case No. Attachment C ZA17-008 Page 3 Case No. Attachment D ZA17-008 Page 2 RESOLUTION NO. 17-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR RACE2RESCUE 5K EVENT LOCATED AT 700 BLESSED WAY ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY CHURCH – 114 CAMPUS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for Race2Rescue 5K Event has been requested by a person or corporation having a proprietary interest in the property zoned as “NR-PUD” Non-Residential Planned Unit Development District; and, WHEREAS, in accordance with the requirements of Section 45.14 of the City’s Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for Race2Rescue 5K Event, on property within the City of Southlake, Texas, being located at 700 Blessed Way, Southlake, Texas and being described as Lot 1, Block 1, Gateway Church – 114 Campus, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: Case No. Attachment D ZA17-008 Page 2  SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS ______ DAY OF MARCH, 2017. CITY OF SOUTHLAKE By: ___________________________________ Laura Hill, Mayor ATTEST: _________________________________ Lori Payne, TRMC City Secretary Case No. Attachment D ZA17-008 Page 3 EXHIBIT A Property within the City of Southlake, Texas and Southlake Gateway Church campus; bounded by SH 114 Westbound Frontage Road, Blessed Way, E. Kirkwood Blvd. and Grace Lane and being described as Lot 1, Block 1, Gateway Church – 114 Campus, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment D ZA17-008 Page 4 EXHIBIT B Reserved for approved plans