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Item 4H Item 4H M E M O R A N D U M (March 7, 2017) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for Kirkwood Boulevard at T.W. King Road and Kirkwood Boulevard at Dove Road project from Pelco Structural, LLC, Consolidated Traffic Controls and Paradigm Traffic Systems in an amount not to exceed $150,000. Action Requested: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for Kirkwood Boulevard at T.W. King Road and Kirkwood Boulevard at Dove Road project from Pelco Structural, LLC, Consolidated Traffic Controls and Paradigm Traffic Systems in an amount not to exceed $150,000. Background Information: A signal warrant study was completed in relation to the TD Ameritrade development for four intersections. The signal warrant study identified the intersections of Kirkwood Boulevard and Dove Road and Kirkwood Boulevard and T.W. King Road as needing to be upgraded from stop controlled to traffic signal controlled. The signal warrant study and traffic impact analysis also identified geometric improvements for these intersections. A design contract was awarded by City Council to Kimley-Horn and Associates, Inc. at the December 6, 2016 meeting. The design is currently at 30% complete. In an effort to have the traffic signals installed and operational prior to the beginning of the fall 2017 school session, staff is requesting approval to purchase components with long lead times. The signal poles, mast arms, pedestrian crossing components, cabinet/controller and battery back-up units (BBU) can take up to sixteen weeks for delivery. In order for the contractor awarded the construction contract to meet the August completion time, these materials will need to be on hand at the time of contr act award or shortly thereafter. Page 2 of 2 The signal components to be purchased prior to construction contract award are as follows:  Signal Poles/Mast Arms from Pelco Structural, LLC  Pedestrian Poles from Consolidated Traffic Controls  Cabinet/Controller, BBU from Paradigm Traffic Systems All three suppliers are City approved vendors and purchases will be made through Buy Board and/or Texas Smart Buy which meet all City of Southlake and State of Texas purchasing requirements. Financial Considerations: Construction expenses for this project are included in the FY2017 CIP budget. Strategic Link: The Kirkwood Boulevard Traffic Signal project links to the City’s strategy map relative to the focus areas of Mobility and Infrastructure. The specific corporate objectives that are met by this project are to (C2) Provide travel convenience within the City & region and (F2) Invest to provide and maintain high quality public assets. The critical business outcome is to (CBO2) Enhance mobility through aggressive traffic management initiatives and capital project implementation. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The Council may approve the Engineering Services Agreement or deny it. Supporting Documents: Location Map Co-op Contract Summary Pages Price Quotes Staff Recommendation: Approve the purchase of traffic signal components for the Traffic Signal and Intersection Improvements for Kirkwood Boulevard at T.W. King Road and Kirkwood Boulevard at Dove Road project from Pelco Structural, LLC, Consolidated Traffic Controls and Paradigm Traffic Systems in an amount not to exceed $150,000. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Steven D. Anderson, P.E., CFM, Deputy City Engineer Lo c a t i o n M a p N Pr o j e c t In t e r s e c t i o n Do v e R d . 2/28/2017 7:01 PM Page 1 Name Ryan York, Streets Crewleader FF1538 Agency City of Southlake Public Works 2/28/2017 Address 1950 E. Continental Blvd.6:54:26 PM City State Zip Southlake, TX   76092 Frank Fisher  Phone Number(s)817‐748‐8093 817‐247‐0073 (Mobile)  Email Address ryork@ci.southlake.tx.us frank@ctc‐traffic.com  CTC Part Number Description Qty Unit Price  Total Price PNS10‐501310 Pole Base SPTX‐1014 5              140.00$                   700.00$                                    PNS10‐501311 Pole Collar PB‐5325 5              60.00$                     300.00$                                    PNS10‐501312 Anchor Bolts Pelco 5306‐GLV 5              31.00$                     155.00$                                    *PNS‐1 Pelco 10' Spun Alum. PED Pole 4.5" O.D.   PB‐5100‐10‐PNC 4              190.80$                   763.20$                                    *PNS‐2 Pelco  8' Spun Alum. PED Pole  4.5" O.D.    PB‐5100‐8‐PNC 1              153.20$                   153.20$                                    Total  Before Tax 2,071.40$                      Sales Tax (if applicable) 0.00%‐$                                 Shipping Grand Total 2,071.40$                      Notes: Allow up to 3 weeks for delivery.    Consolidated Traffic Controls, Inc. 1016 Enterprise Place Arlington Texas 76001 Arlington Tx (817) 265‐3421 Toll Free (800) 448‐8841 Houston Tx (713) 553‐1697 Prices Firm for 60 days FOB Destination,  Payment Terms Net 30 Days QUOTATION TO:City of Southlake RFQ:BuyBoard Contract # 432-13 1400 Main Street, Suite 320 Public Safety, Fire House Southlake, TX 76092 Supply & Equipment & attn:Ryan York Traffic Signals ph:817-823-9362 512-467-0222 pn email:ryork@ci.southlake.tx.us 1-800-211-5454 fax DATE SLSMN DELIVERY FREIGHT SHIP VIA F.O.B.TERMS QUOTE # 2/14/17 MH 45 - 60 Days ARO PPD & Allowed Best Way Destination Net 30 Q20726MH ITEM QTY DESCRIPTION PRICE TOTAL 1 2 NEMA Traffic Signal Cabinet Assembly c/o:$12,700.00 $25,400.00 Cobalt 2100 MMU216-LEIP Malfunction Control Unit Power Supply 16ea Load Switch 4ea BIU 1ea Flasher 4ea Flash Transfer Relay 1ea TS2-1 to TS2-2 Adapter Cable 2 2 Battery Backup Unit $4,600.00 $9,200.00 (Price Reflects Discount from Original BuyBoard Price Of $ 5,000.00) NOTE: PURCHASE ORDER MUST BE PROCESSED THROUGH WWW.BUYBOARD.COM TOTAL $34,600.00 OFFERED BY: __________________________________ Matt Hendricks Paradigm Traffic Systems, Inc. Federal ID# 75-2520341 Thank you for the opportunity to submit a proposal to you on this equipment. Please reference this quotation (by QTE number) when placing order. If you have any questions please call or send a fax to me. This quote is valid for 60 days. Thereafter it is subject to change without notice. P.O. Box 5508 – Arlington – Texas – 76005-5508 817.831.9406 – fax 817.831.9407 www.paradigmtraffic.com 20726MH.xls, quote Contact us 800-695-2919 Phone: 800-695-2919 Fax: 800-211-5454 Email: info@buyboard.com Welcome Tim [ Log Off ] Search: All Vendor Discounts Only Catalog Pricing Only Refine Your Search: Vendors Paradigm Traffic Systems, Inc.[X] Price Range Show all prices Category None Selected Contract None selected Additional Searches: Search by Vendor Browse Contracts Additional Resources Vendor Name:Paradigm Traffic Systems, Inc. Address:2201 E. Division St. Arlington, TX 76001 Phone Number:(817) 831-9406 Email:jpriester@paradigmtraffic.com Website:http://www.paradigmtraffic.com Federal ID:75-2520341 Contact:Jerry Priester Accepts RFQs:Yes Minority Owned:No Women Owned:No Service-Disabled Veteran Owned:No EDGAR:No Contract Name:Public Safety & Fire House Supplies & Equipment Contract Description:Full line of law enforcement and fire fighting supplies, equipment, & uniforms; firearms; ammunition; riot/body armor; vehicle equipment; thermal imaging; bike patrol; drug testing; speed enforcement; traffic signal; service/repair & installation Contract#:432-13 Effective Date:04/01/2014 Expiration Date:03/31/2017 Payment Terms:Net 30 days Delivery Days:30 Shipping Terms:Pre-paid and added to invoice Freight Terms:FOB Destination Ship Via:Common Carrier Region Served:All Texas Regions States Served:Texas Quote Reference Number:PTSIBB14 Return Policy:Case by case basis Contract Documents EDGAR Notice:Click to view EDGAR Notice Proposal Documents:Click to view BuyBoard Proposal Documents Regulatory Notice:Click to view Bonding Regulatory Notice Vendor Contract Information Back Administration RFQ Purchase Order Reports Shopping Cart Help Page 1 of 1Index 2/27/2017https://app.buyboard.com/Search/Index?SearchTerm=&VendorId=3062&DiscountProduct...