Item 4H Item 4H
M E M O R A N D U M
(March 7, 2017)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve the purchase of traffic signal components for the
Traffic Signal and Intersection Improvements for Kirkwood
Boulevard at T.W. King Road and Kirkwood Boulevard at Dove
Road project from Pelco Structural, LLC, Consolidated Traffic
Controls and Paradigm Traffic Systems in an amount not to
exceed $150,000.
Action
Requested: Approve the purchase of traffic signal components for the Traffic
Signal and Intersection Improvements for Kirkwood Boulevard at
T.W. King Road and Kirkwood Boulevard at Dove Road project
from Pelco Structural, LLC, Consolidated Traffic Controls and
Paradigm Traffic Systems in an amount not to exceed $150,000.
Background
Information: A signal warrant study was completed in relation to the TD
Ameritrade development for four intersections. The signal warrant
study identified the intersections of Kirkwood Boulevard and Dove
Road and Kirkwood Boulevard and T.W. King Road as needing to
be upgraded from stop controlled to traffic signal controlled. The
signal warrant study and traffic impact analysis also identified
geometric improvements for these intersections. A design contract
was awarded by City Council to Kimley-Horn and Associates, Inc.
at the December 6, 2016 meeting. The design is currently at 30%
complete.
In an effort to have the traffic signals installed and operational prior
to the beginning of the fall 2017 school session, staff is requesting
approval to purchase components with long lead times. The signal
poles, mast arms, pedestrian crossing components,
cabinet/controller and battery back-up units (BBU) can take up to
sixteen weeks for delivery. In order for the contractor awarded the
construction contract to meet the August completion time, these
materials will need to be on hand at the time of contr act award or
shortly thereafter.
Page 2 of 2
The signal components to be purchased prior to construction
contract award are as follows:
Signal Poles/Mast Arms from Pelco Structural, LLC
Pedestrian Poles from Consolidated Traffic Controls
Cabinet/Controller, BBU from Paradigm Traffic Systems
All three suppliers are City approved vendors and purchases will be
made through Buy Board and/or Texas Smart Buy which meet all
City of Southlake and State of Texas purchasing requirements.
Financial
Considerations: Construction expenses for this project are included in the FY2017
CIP budget.
Strategic Link: The Kirkwood Boulevard Traffic Signal project links to the City’s
strategy map relative to the focus areas of Mobility and
Infrastructure. The specific corporate objectives that are met by
this project are to (C2) Provide travel convenience within the City &
region and (F2) Invest to provide and maintain high quality public
assets. The critical business outcome is to (CBO2) Enhance
mobility through aggressive traffic management initiatives and
capital project implementation.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The Council may approve the Engineering Services Agreement or
deny it.
Supporting
Documents: Location Map
Co-op Contract Summary Pages
Price Quotes
Staff
Recommendation: Approve the purchase of traffic signal components for the Traffic
Signal and Intersection Improvements for Kirkwood Boulevard at
T.W. King Road and Kirkwood Boulevard at Dove Road project
from Pelco Structural, LLC, Consolidated Traffic Controls and
Paradigm Traffic Systems in an amount not to exceed $150,000.
Staff Contact: Rob Cohen, Director of Public Works
Kyle D. Hogue, P.E., Deputy Director/City Engineer
Steven D. Anderson, P.E., CFM, Deputy City Engineer
Lo
c
a
t
i
o
n
M
a
p
N
Pr
o
j
e
c
t
In
t
e
r
s
e
c
t
i
o
n
Do
v
e
R
d
.
06160
STRUCTURAL, L.L.G.
1501 Industrial Blvd.
Claremore,Oklahoma 74017
Phone: 918-283-4004 - Fax: 918-283-4005
www.pelcostructural.com
February 28,2017
City of Southlake
Attn: Purchasing
1400 Main Street Suite 440
Southlake,TX 76092
Project: City of Southlake TxDOT poles
Quote No. Q22453
Contract Extended
Item Qty Ordering Number Description Unit Price Price
1. 1 55085593188 32' SMA-80L-8 $ 4,227.00 $ 4,227.00
2. 1 N/A 36'SMA-80 w/ILSNArm $ 5,218.00 $ 5,218.00
3. 1 55085601957 48'SMA-80 $ 5,204.00 $ 5,204.00
4. 2 55085593012 55'LMA-80/100L-8 $ 13,206.00 $26,412.00
5. 1 55085593013 60'LMA-80/100L-8 $ 13,503.00 $ 13,503.00
6. 1 55085593014 65'LMA-80/100L-8 $ 13,780.00 $ 13,780.00
7. 4 N/A ILSN Arm $ 445.00 $ 1,780.00
F.O.B. Southlake,TX Price: $70,124.00
* Mast arm assemblies are multi-sided and galvanized only.
* Quantity quoted per discussion on 2/17/2017 with Ryan York.
* Sign and signal supports are not included.
* Vibration dampers are not included.
* Anchor bolts and templates are included.
* Poles are per State of Texas specifications(80/100 MPH Wind Zone); Pelco Structural design.
* All items,except for 2 and 7,are per TXDOT Smartbuy Contract: 550-A2-S.
* Foundation design is not included.
* Shipment is 16 weeks after receipt of purchase order.
* Current shipping schedules noted above are solely those in effect at time of this quotation. Actual schedules
are subject to change due to steel availability,circumstances and/or conditions existing at time of order by customer.
* Shipping schedule noted will commence after receipt of written purchase order, approved and accepted by Pelco Structural.
* On print approval and hold for release orders,shipping schedule will commence after approval and actual release by customer.
* F.O.B.Southlake, TX
* All quotations are subject to acceptance by Pelco Structural at time of order offer.
* Price is subject to increase based upon date of release.
* Prices are firm for two weeks from date of this quotation.
* Terms are net 30 days for established accounts
I
4AppreBy ey Scott
THIS GE IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO WHICH IT IS ADDRESSED,AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED,CONFIDENTIAL AND EXEMPT
FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT,OR THE EMPLOYEE OR AGENT RESPONSIBLE FOR DELIVERING THE MESSAGE TO
THE INTENDED RECIPIENT,YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION,DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVERECEIVED THIS
MESSAGE IN ERROR,PLEASE NOTIFY US IMMEDIATELY BY TELEPHONE,AND RETURN THE ORIGINAL TO US AT THE ABOVE ADDRESS VIA THE U.S.POSTAL SERVICE. THANK YOU,
Thank You For Your Business:
2/28/2017
7:01 PM
Page 1
Name Ryan York, Streets Crewleader FF1538
Agency City of Southlake Public Works 2/28/2017
Address 1950 E. Continental Blvd.6:54:26 PM
City State Zip Southlake, TX 76092 Frank Fisher
Phone Number(s)817‐748‐8093 817‐247‐0073 (Mobile)
Email Address ryork@ci.southlake.tx.us frank@ctc‐traffic.com
CTC Part Number Description Qty Unit Price Total Price
PNS10‐501310 Pole Base SPTX‐1014 5 140.00$ 700.00$
PNS10‐501311 Pole Collar PB‐5325 5 60.00$ 300.00$
PNS10‐501312 Anchor Bolts Pelco 5306‐GLV 5 31.00$ 155.00$
*PNS‐1 Pelco 10' Spun Alum. PED Pole 4.5" O.D. PB‐5100‐10‐PNC 4 190.80$ 763.20$
*PNS‐2 Pelco 8' Spun Alum. PED Pole 4.5" O.D. PB‐5100‐8‐PNC 1 153.20$ 153.20$
Total Before Tax 2,071.40$
Sales Tax (if applicable) 0.00%‐$
Shipping
Grand Total 2,071.40$
Notes:
Allow up to 3 weeks for delivery.
Consolidated Traffic Controls, Inc.
1016 Enterprise Place
Arlington Texas 76001
Arlington Tx (817) 265‐3421
Toll Free (800) 448‐8841
Houston Tx (713) 553‐1697
Prices Firm for 60 days
FOB Destination,
Payment Terms Net 30 Days
QUOTATION
TO:City of Southlake RFQ:BuyBoard Contract # 432-13
1400 Main Street, Suite 320 Public Safety, Fire House
Southlake, TX 76092 Supply & Equipment &
attn:Ryan York Traffic Signals
ph:817-823-9362 512-467-0222 pn
email:ryork@ci.southlake.tx.us 1-800-211-5454 fax
DATE SLSMN DELIVERY FREIGHT SHIP VIA F.O.B.TERMS QUOTE #
2/14/17 MH 45 - 60 Days ARO PPD & Allowed Best Way Destination Net 30 Q20726MH
ITEM QTY DESCRIPTION PRICE TOTAL
1 2 NEMA Traffic Signal Cabinet Assembly c/o:$12,700.00 $25,400.00
Cobalt 2100
MMU216-LEIP Malfunction Control Unit
Power Supply
16ea Load Switch
4ea BIU
1ea Flasher
4ea Flash Transfer Relay
1ea TS2-1 to TS2-2 Adapter Cable
2 2 Battery Backup Unit $4,600.00 $9,200.00
(Price Reflects Discount from Original BuyBoard Price Of
$ 5,000.00)
NOTE: PURCHASE ORDER MUST BE PROCESSED THROUGH
WWW.BUYBOARD.COM
TOTAL $34,600.00
OFFERED BY:
__________________________________
Matt Hendricks
Paradigm Traffic Systems, Inc.
Federal ID# 75-2520341
Thank you for the opportunity to submit a proposal to you
on this equipment. Please reference this quotation (by
QTE number) when placing order. If you have any
questions please call or send a fax to me.
This quote is valid for 60 days. Thereafter it is subject to
change without notice.
P.O. Box 5508 – Arlington – Texas – 76005-5508
817.831.9406 – fax 817.831.9407
www.paradigmtraffic.com
20726MH.xls, quote
Contact us 800-695-2919
Phone: 800-695-2919
Fax: 800-211-5454
Email: info@buyboard.com
Welcome Tim [ Log Off ]
Search:
All
Vendor Discounts Only
Catalog Pricing Only
Refine Your Search:
Vendors
Paradigm Traffic Systems, Inc.[X]
Price Range
Show all prices
Category
None Selected
Contract
None selected
Additional Searches:
Search by Vendor
Browse Contracts
Additional Resources
Vendor Name:Paradigm Traffic Systems, Inc.
Address:2201 E. Division St.
Arlington, TX 76001
Phone Number:(817) 831-9406
Email:jpriester@paradigmtraffic.com
Website:http://www.paradigmtraffic.com
Federal ID:75-2520341
Contact:Jerry Priester
Accepts RFQs:Yes
Minority Owned:No
Women Owned:No
Service-Disabled Veteran Owned:No
EDGAR:No
Contract Name:Public Safety & Fire House Supplies & Equipment
Contract Description:Full line of law enforcement and fire fighting supplies, equipment, & uniforms; firearms;
ammunition; riot/body armor; vehicle equipment; thermal imaging; bike patrol; drug testing;
speed enforcement; traffic signal; service/repair & installation
Contract#:432-13
Effective Date:04/01/2014
Expiration Date:03/31/2017
Payment Terms:Net 30 days
Delivery Days:30
Shipping Terms:Pre-paid and added to invoice
Freight Terms:FOB Destination
Ship Via:Common Carrier
Region Served:All Texas Regions
States Served:Texas
Quote Reference Number:PTSIBB14
Return Policy:Case by case basis
Contract Documents
EDGAR Notice:Click to view EDGAR Notice
Proposal Documents:Click to view BuyBoard Proposal Documents
Regulatory Notice:Click to view Bonding Regulatory Notice
Vendor Contract Information
Back
Administration RFQ Purchase Order Reports Shopping Cart Help
Page 1 of 1Index
2/27/2017https://app.buyboard.com/Search/Index?SearchTerm=&VendorId=3062&DiscountProduct...