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Item 4B
City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M February 27, 2017 To: Shana K. Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve contract to purchase landscape materials from Southwest Wholesale Nursery for an amount not to exceed $85,000 Action Requested: City Council approve contract to purchase landscape materials, various trees, shrubs, grasses, groundcover, and annual and perennial flowers from Southwest Wholesale Nursery for the City parks and municipal sites for an amount not to exceed $85,000 Background Information: In late 2016, the City released a Request for Proposals (RFP) for assorted trees and other landscape plants and received two (2) responses on January 27, 2017 from the following contractors: The Paysgae Group (dba Smith Lawn & Tree) and Southwest Nursery & Supply (dba Southwest Wholesale Nursery). D. Hunt Contracting was also contacted to bid on the contract, but did not respond to the RFP. After a formal review process, Southwest Wholesale Nursery was selected as the recommended contractor based on their ability to provide the products requested, overall low bid and past experience with the City. Staff is requesting a not to exceed value of $85,000 for the annual purchase of landscape products. City Council approval of the contract is required since the amount exceeds the $50,000 limit for administrative approval per the City’s purchasing guidelines. Funding for the purchase of landscape trees and plants is approved within the FY 2017 budget. A copy of the proposed purchase contract, including an itemized list of the trees and other landscape materials, is attached to this memo. 4B - 1 Shana Yelverton, City Manager Meeting Date – March 7, 2017 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Approval of the contract with Southwest Wholesale Nursery will enhance the natural beauty of the City’s public areas by providing trees, shrubs, grasses, groundcover, and annual and perennial flowers for the City parks and open spaces and promote the ecological environmental and aesthetic qualities of the City. Best practices in landscaping and maintenance are key components to ensuring the continued high standard for the landscapes within the City. Financial Consideration: Funding for the purchase of landscape materials is approved within the FY 2017 General Fund budget. Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and to invest to provide and maintain high quality public assets. Citizen Input/ Board Review: City Council consideration March 7, 2017 Legal Review: City Attorney reviewed original proposal documents as to form Alternatives: Deny approval and rebid the purchase of landscape materials Supporting Documents: Award of Contract Letter Bid Tabulation Scoring Matrix Staff Recommendation: City Council approval of contract to purchase landscape materials from Southwest Wholesale Nursery for an amount not to exceed $85,000 4B - 2 4B - 3 4B - 4 4B - 5 4B - 6 4B - 7 4B - 8 4B - 9 4B - 10 4B - 11 4B - 12 4B - 13 4B - 14 4B - 15 4B - 16 4B - 17 4B - 18 4B - 19 4B - 20 4B - 21 4B - 22 4B - 23 4B - 24 4B - 25 4B - 26 4B - 27 CITY OF SOUTHLAKE Department: Finance for Parks BID TABULATION FORM Proposal Due:1/27/2017 RFP #:RFP1701B540SC170001 Form Prepared By: Tim Slifka for Parks Name of Vendor Date Prepared: 1-31-2017 THE PAYSGAE GROUP DBA SMITH LAWN AND TREE SOUTHWEST NURSERY & SUPPLY, LP. DBA SOUTHWEST WHOLESALE NURSERY D. HUNT CONTRACTING Contact Name:BEAU DENNEY ADRIAN MUEHLSTEIN Contact Number: 817-921-2222 972-245-4557 Physical Address: 3200 HANDLEY EDERVILLE RD. RICHLAND HILLS, TEXAS 76118 2220 SANDY LAKE RD. CARROLLTON, TEXAS 75006 ITEM Description: 1 6’ - 8’ Crepe Myrtle, Lagerstroemia indica, Balled and Burlapped, Vendor Delivered and Planted $ 236.06 179.50$ 2 6’ - 8’ Crepe Myrtle, Lagerstroemia indica, Container Grown, Vendor Delivered and Planted $ 403.31 179.50$ 3 6’ - 8’ Crepe Myrtle, Lagerstroemia indica, Balled and Burlapped, City Pick up $ 107.25 89.50$ 4 6’ - 8’ Crepe Myrtle, Lagerstroemia indica, Container Grown, City Pick up $ 247.50 89.50$ 5 2” Shumard Oak, Quercus shumardii, Container Grown Vendor Delivered and Planted $ 444.56 379.50$ 6 2” Shumard Oak, Quercus shumardii, Container Grown City Pick up $ 288.75 189.50$ 7 3” Shumard Oak, Quercus shumardii, Container Grown Vendor Delivered and Planted $ 665.81 595.50$ 8 3” Shumard Oak, Quercus shumardii, Container Grown City Pick up $ 453.75 297.50$ 9 4” Shumard Oak, Quercus shumardii, Container Grown Vendor Delivered and Planted $ 1,399.69 1,235.50$ 10 2” Live Oak, Quercus Viriginiana, Container Grown, Vendor Delivery and Planted $ 444.56 339.50$ 11 2” Live Oak, Quercus virginiana, Container Grown, City Pick up $ 288.75 169.50$ 12 3” Live Oak, Quercus virginiana, Container Grown, Vendor Delivery and Planted $ 665.81 579.50$ 13 3” Live Oak, Quercus virginiana, Container Grown, City Pick up $ 453.75 289.50$ 14 4” Live Oak, Quercus virginiana, Container Grown, Vendor Delivery and Planted $ 1,353.49 1,179.50$ 15 2” Bur Oak, Quercus macrocarpa, Container Grown, Vendor Delivery and Planted $ 436.61 379.50$ 16 2” Bur Oak, Quercus macrocarpa, Container Grown, City Pick up $ 280.50 189.50$ 17 3” Bur Oak, Quercus macrocarpa, Container Grown, Vendor Delivery and Planted $ 665.81 519.50$ 18 3” Bur Oak, Quercus macrocarpa, Container Grown, City Pick up $ 453.75 259.50$ 19 4” Bur Oak, Quercus macrocarpa, Balled and Burlapped, Vendor Delivery and Planted $ 1,399.69 575.50$ 20 2” Chinkapin Oak, Quercus muehlenbergii, Container Grown, Vendor Delivery and Planted $ 436.31 319.50$ 21 2” Chinkapin Oak, Quercus muehlenbergii, Container Grown, City Pick up $ 280.50 159.50$ 22 3” Chinkapin Oak, Quercus muehlenbergii, Container Grown, Vendor Delivery and Planted $ 665.81 519.50$ 23 3” Chinkapin Oak, Quercus muehlenbergii, Container Grown, City Pick up $ 453.75 259.50$ 24 4” Chinkapin Oak, Quercus muehlenbergii, Balled and Burlapped, Vendor Delivery and Planted $ 1,317.19 695.50$ 25 2” Cedar Elm, Ulmus crassifolia, Balled and Burlapped, Vendor Delivered and Planted $ 403.31 319.50$ Container Only 26 2” Cedar Elm, Ulmus crassifolia, Balled and Burlapped, City Pick up $ 247.50 159.50$ Container Only 27 3” Cedar Elm, Ulmus crassifolia, Balled and Burlapped, Vendor Delivered and Planted $ 576.56 295.50$ Container Only 28 3” Cedar Elm, Ulmus crassifolia, Balled and Burlapped, City Pick up $ 420.75 147.50$ Container Only 29 2” Lacebark Elm, Ulmus parvifolia, Container Grown, Vendor Delivered and Planted $ 469.31 339.50$ 30 2” Lacebark Elm, Ulmus parvifolia, Container Grown, City Pick up $ 313.50 169.50$ 31 3” Lacebark Elm, Ulmus parvifolia, Container Grown, Vendor Delivered and Planted $ 665.81 759.50$ 32 3” Lacebark Elm, Ulmus parvifolia, Container Grown, City Pick up $ 453.75 379.50$ 33 4” Lacebark Elm, Ulmus parvifolia, Container Grown, Vendor Delivered and Planted $ 1,453.31 1,300.50$ NON- RESPONSIVE No Response: HUBS: Flower Garden LLC, L&R Landscapes, T. Williams Landscapes and LawnCare, Al-Madina Floral and Gifts, C. Green Scaping LP., Proscapes Lawn & Tree Care Inc., Simba Industries 4B - 28 34 6’ - 8’ Possumhaw Holly, Ilex decidua, Balled and Burlapped, Vendor Delivered and Planted $ 485.81 275.50$ Container Only 35 6’ - 8’ Possumhaw Holly, Ilex decidua, Balled and Burlapped, City Pick up $ 330.00 137.50$ Container Only 36 6’ - 8’ Yaupon Holly, Ilex vomitoria, Balled and Burlapped, Vendor Delivered and Planted $ 403.31 335.50$ 37 6’ - 8’ Yaupon Holly, Ilex vomitoria, Balled and Burlapped, City Pick up $ 247.50 167.50$ 38 2” Chinese Pistache, Pistacia chinensis, Container Grown, Vendor Delivery and Planted $ 444.56 319.50$ 39 2” Chinese Pistache, Pistacia chinensis, Container Grown, City Pick up $ 288.75 159.50$ 40 3” Chinese Pistache, Pistacia chinensis, Container Grown, Vendor Delivery and Planted $ 665.81 595.50$ 41 3” Chinese Pistache, Pistacia chinensis, Container Grown, City Pick up $ 453.75 297.50$ 42 4” Chinese Pistache, Pistacia chinensis, Container Grown, Vendor Delivery and Planted $ 1,317.19 1,135.50$ 43 15 Gallon, Vitex, Vitex angus castus, Container Grown, Vendor Delivered and Planted $ 296.06 179.50$ 44 15 Gallon, Vitex, Vitex angus castus, Container Grown, City Pick up $ 140.25 89.50$ 45 30 Gallon, Vitex, Vitex angus castus, Container Grown, Vendor Delivered and Planted $ 467.81 355.50$ 46 30 Gallon, Vitex, Vitex angus castus, Container Grown, City Pick up $ 255.75 177.50$ 47 15 Gallon, Magnolia, Magnolia grandiflora, 'Little Gem' Container Grown, Vendor Delivery and Planted $ 296.06 199.50$ 48 15 Gallon, Magnolia, Magnolia grandiflora, 'Little Gem' Container Grown, City Pick up $ 280.50 197.50$ 49 30 Gallon, Magnolia, Magnolia grandiflora, Container Grown, Vendor Delivery and Planted $ 484.31 NO BID 50 30 Gallon, Magnolia, Magnolia grandiflora, Container Grown, City Pick up $ 272.25 NO BID 51 50 Gallon, Magnolia, Magnolia grandiflora, Container Grown, Vendor Delivery and Planted $ 867.94 NO BID 45 Gallon 52 50 Gallon, Magnolia, Magnolia grandiflora, Container Grown, City Pick up $ 655.88 NO BID 45 Gallon 53 2” Pecan, Carya illinoensis, Container Grown, Vendor Delivery and Planted $ 452.81 375.50$ 54 2” Pecan, Carya illinoensis, Container Grown, City Pick up $ 297.00 187.50$ 55 3” Pecan, Carya illinoensis, Container Grown, Vendor Delivery and Planted $ 818.44 735.50$ 56 3” Pecan, Carya illinoensis, Container Grown, City Pick up $ 606.38 367.50$ 57 4” Pecan, Carya illinoensis, Container Grown, Vendor Delivery and Planted $ 1,362.56 NO BID 58 2” Bald Cypress, Taxodium distichum, Container Grown, Vendor Delivery and Planted $ 428.06 315.50$ 59 2” Bald Cypress, Taxodium distichum, Container Grown, City Pick up $ 272.25 157.50$ 60 3” Bald Cypress, Taxodium distichum, Container Grown, Vendor Delivery and Planted $ 649.31 531.50$ 61 3” Bald Cypress, Taxodium distichum, Container Grown, City Pick up $ 437.25 265.50$ 62 4” Bald Cypress, Taxodium distichum, Container Grown, Vendor Delivery and Planted $ 1,362.56 755.50$ 63 2” Desert Cypress, Chilopsis linearis, Container Grown, Vendor Delivery and Planted $ 283.69 375.50$ 64 2” Desert Cypress, Chilopsis linearis, Container Grown, City Pick up $ 127.88 187.50$ 65 3” Desert Cypress, Chilopsis linearis, Container Grown, Vendor Delivery and Planted $ 465.19 695.50$ 66 3” Desert Cypress, Chilopsis linearis, Container Grown, City Pick up $ 309.38 347.50$ 67 4” Desert Cypress, Chilopsis linearis, Container Grown, Vendor Delivery and Planted $ 785.44 NO BID 68 2” Chitalpia, Chitalpa tashkentensis, Container Grown, Vendor Delivery and Planted $ 300.19 295.50$ 69 2” Chitalpia, Chitalpa tashkentensis, Container Grown, City Pick up $ 144.38 147.50$ 70 3” Chitalpia, Chitalpa tashkentensis, Container Grown, Vendor Delivery and Planted $ 399.19 515.50$ 71 3” Chitalpia, Chitalpa tashkentensis, Container Grown, City Pick up $ 243.38 257.50$ 72 4” Chitalpia, Chitalpa tashkentensis, Container Grown, Vendor Delivery and Planted $ 693.19 NO BID 73 2" Eastern Redbud, Cercis canadensis, balled & burlap, City Pick up $ 247.50 147.50$ 74 2" Eastern Redbud, Cercis canadensis, balled & burlap, Vendor planted $ 403.31 291.50$ 75 3" Eastern Redbud, Cercis canadensis, balled & burlap, City pick up $ 346.50 227.50$ 76 3" Eastern Redbud, Cercis canadensis, balled & burlap, Vendor planted $ 558.56 455.50$ 77 2" Mexican Plum, Prunus mexicana, balled & burlap, City Pick up $ 259.88 157.50$ 4B - 29 78 2" Mexican Plum, Prunus mexicana, balled & burlap, Vendor planted $ 415.69 315.50$ 79 3" Mexican Plum, Prunus mexicana, balled & burlap, City Pick up $ 408.38 247.50$ 80 3" Mexican Plum, Prunus mexicana, balled & burlap, Vendor planted $ 620.44 495.50$ 81 6'-8' Eastern Red Cedar, Juniperus virginiana, balled & burlap City pick up $ 193.88 117.50$ 82 6'-8' Eastern Red Cedar, Juniperus virginiana, balled & burlap Vendor planted $ 237.19 235.50$ 83 8'-10' Eastern Red Cedar, Juniperus virginiana, balled & burlap City pick up $ 243.38 147.50$ 84 8'-10' Eastern Red Cedar, Juniperus virginiana, balled & burlap Vendor planted $ 455.44 295.50$ 85 30g Eastern Red Cedar, Juniperus virginiana, City pick up $ 247.50 159.50$ 86 30g Eastern Red Cedar, Juniperus virginiana, Vendor planted $ 403.31 319.50$ 87 65g Eastern Red Cedar, Juniperus virginiana, City pick up $ 655.88 397.50$ 88 65g Eastern Red Cedar, Juniperus virginiana, Vendor planted $ 924.19 795.50$ 89 3" Autumn Blaze Maple, Acer fremanii, balled & burlap, City Pick up $ 391.88 237.50$ 90 65g Autumn Blaze Maple, Acer fremanii, City pick up $ 490.88 347.50$ 91 65g Autumn Blaze Maple, Acer fremanii, Vendor planted $ 759.19 695.50$ 24" box Mondell Pine, City pick up $ 325.88 197.50$ 92 24" box Mondell Pine, Vendor planted $ 369.19 395.50$ 93 ANNUALS 94 Kale Flowering 1 gallon $ 4.73 3.15$ 95 Kale flowering 2 gallon $ 8.25 NO BID 96 Kale flowering 4 inch $ 1.28 0.85$ 97 Kale flowering Peacock 1 gallon $ 4.73 3.15$ 98 Lantana 1 gallon $ 8.25 5.50$ 99 Lantana 5 gallon $ 21.75 NO BID 100 Lantana 4 inch $ 1.13 0.75$ 101 Lantana 5 inch $ 5.25 3.50$ 102 Pansy 4 inch $ 0.86 0.58$ 103 Penta 1 gallon $ 5.25 NO BID 104 Penta 4 inch $ 1.43 0.95$ 105 Penta 5 inch $ 4.88 3.25$ 106 Periwinkle 4 inch $ 0.86 0.58$ 107 Periwinkle 5 inch $ 3.38 2.25$ 108 Petunia 4 inch $ 0.86 0.58$ 109 Petunia 5 inch $ 5.25 3.50$ 110 Salvia 1 gallon $ 6.75 5.50$ 111 Salvia 4 inch $ 2.25 1.50$ 112 Snapdragon 1 gallon $ 6.75 NO BID 113 Snapdragon 4 inch $ 1.13 0.75$ GRASSES 114 Bluestem 1 gallon $ 12.75 8.50$ 115 Fountain Black 5 gallon NO BID NO BID 116 Fountain Cassin 1 gallon NO BID NO BID 117 Fountain Dwarf 1 gallon $ 8.25 5.50$ 118 Fountain Dwarf 2 gallon $ 15.75 NO BID 119 Fountain Dwarf 5 gallon $ 21.75 NO BID 120 Fountain Purple 1 gallon $ 6.75 4.50$ 121 Fountain Purple 3 gallon $ 15.75 10.50$ 122 Fountain Purple 5 gallon $ 21.75 NO BID 123 Mexican Feather 1 gallon $ 8.25 5.85$ 124 Mexican Feather 3 gallon $ 18.75 17.50$ 125 Mexican Feather 5 gallon $ 25.50 NO BID 126 Mexican Feather 4 inch NO BID 1.60$ 127 Mexican Feather 5 inch NO BID NO BID 128 Miscanthus Green 1 gallon $ 6.75 5.50$ 129 Miscanthus Green 3 gallon $ 13.43 12.50$ 130 Miscanthus Green 5 gallon $ 26.25 NO BID 131 Miscanthus variegated 1 gallon $ 8.25 NO BID 132 Miscanthus variegated 5 gallon $ 26.25 17.50$ 133 Miscanthus Zebra 1 gallon $ 11.25 7.50$ 4B - 30 134 Miscanthus Zebra 5 gallon $ 24.75 16.50$ 135 Muhley Gulf 1 gallon $ 6.75 5.50$ 136 Muhley Gulf 3 gallon $ 14.93 12.50$ 137 Muhley Gulf 5 gallon $ 21.75 NO BID 138 Pampas 1 gallon $ 6.00 NO BID 139 Pampas 3 gallon $ 24.75 16.50$ 140 Pampas 5 gallon $ 26.25 17.50$ 141 Pampas 15 gallon $ 103.13 62.50$ 142 Pampas Dwarf 1 gallon $ 6.75 NO BID 143 Pampas Dwarf 5 gallon $ 26.25 17.50$ 144 Pampas Hardy 5 gallon $ 26.25 17.50$ 145 Pampas Pink 5 gallon $ 21.75 NO BID 146 Seaoats Inland 1 gallon $ 7.50 5.50$ 147 Seaoats Inland 3 gallon $ 19.50 18.50$ GROUND COVER 148 Euonymus Colorata 4 inch $ 0.83 0.65$ 149 Euonymus Colorata 1 gallon $ 2.55 3.50$ 150 Jasmine Asian 1 gallon $ 2.48 1.80$ 151 Jasmine Asian 4 inch $ 0.83 0.55$ 152 Sedum 1 gallon $ 8.63 5.75$ 153 Sedum 4 inch $ 2.25 1.50$ 154 Sedum 5 inch $ 5.25 3.50$ 155 Sedum Angelina 1 gallon $ 8.63 5.75$ PERENNIALS 156 Canna SPP 1 gallon $ 9.75 6.50$ 157 Canna SPP 2 gallon $ 21.75 14.50$ 158 Canna Tropicana 2 gallon $ 36.75 24.50$ 159 Canna Tropicana 5 gallon $ 39.75 26.50$ 160 Catmint 1 gallon $ 6.75 4.50$ 161 Columbine Aquilegia 1 gallon $ 8.25 5.50$ 162 Columbine Aquilegia 4 inch $ 1.80 1.20$ 163 Columbine Aquilegia 5 inch $ 3.75 3.50$ 164 Coneflower 1 gallon $ 6.75 4.50$ 165 Coneflower 3 gallon $ 15.75 NO BID 166 Coneflower 4 inch $ 1.94 1.50$ 167 Iris 1 gallon $ 11.25 7.50$ 168 Iris African 1 gallon $ 6.75 4.50$ 169 Iris African 5 gallon $ 21.75 14.50$ 170 Iris Bog 1 gallon $ 11.25 NO BID 171 Iris Dwarf 1 gallon $ 11.25 NO BID 172 Iris Ensata Var 1 gallon $ 11.25 7.50$ 173 Iris Louisiana 1 gallon $ 11.25 7.50$ 174 Iris Siberian 1 gallon $ 11.25 NO BID 175 Iris Var 1 gallon $ 11.25 7.50$ 176 Lambs Ear 1 gallon $ 6.75 4.50$ 177 Lambs Ear 4 inch $ 2.25 1.50$ 178 Lambs Ear quart $ 3.00 NO BID 179 Potato Vine 4 inch $ 1.73 1.15$ 180 Potato Vine 5 inch $ 4.13 2.75$ 181 Rosemary 1 gallon $ 6.75 4.50$ 182 Rosemary 2 gallon $ 21.75 NO BID 183 Rosemary 5 gallon $ 26.25 17.50$ 184 Ruellia 1 gallon $ 6.75 4.50$ 185 Ruellia i 4 inch $ 2.25 1.50$ 186 Ruellia Chi Chi 1 gallon $ 6.75 4.50$ 187 Ruellia quart $ 6.75 2.50$ 188 Salvia Greggi 1 gallon $ 6.75 4.50$ 4B - 31 189 Scullcap 1 gallon $ 8.25 5.50$ SHRUB 190 Abelia Edward Goucher 1 gallon $ 6.75 NO BID 191 Abelia Edward Goucher 3 gallon $ 18.75 12.50$ 192 Abelia Edward Goucher 5 gallon $ 21.75 14.50$ 193 Abelia Kaleid/Mardi 3 gallon $ 27.75 18.50$ 194 Abelia Kaleid/Mardi 5 gallon $ 33.75 NO BID 195 Abelia Twist Of Lime 3 gallon $ 29.25 19.50$ 196 Abelia Twist Of Lime 5 gallon $ 32.25 NO BID 197 Agave Spp 1 gallon $ 18.75 12.50$ 198 Agave Spp 5 gallon $ 42.75 28.50$ 199 American Beauty Berry 3/5 gallon $ 26.25 17.50$ 200 Boxwood Baby Jem 5 gallon $ 32.25 21.50$ 201 Boxwood Japanese 1 gallon $ 6.75 4.50$ 202 Boxwood Japanese 3 gallon $ 15.75 10.50$ 203 Boxwood Japanese 15 gallon $ 94.88 57.50$ 204 Boxwood Japanese 15 gallon Delivered and Planted $ 179.25 NO BID 205 Boxwood Wintergreen 3 gallon $ 15.75 10.50$ 206 Cherry Laurel 5 gallon $ 48.75 32.50$ 207 Cherry Laurel 10 gallon $ 193.88 117.50$ 208 Cherry Laurel 15 gallon $ 210.38 127.50$ 209 Cherry Laurel 15 gallon Delivered and Planted $ 294.75 255.50$ 210 Cotoneaster Grey 1 gallon $ 5.25 NO BID 211 Cotoneaster Grey 5 gallon $ 26.25 17.50$ 212 Crape Myrtle Dazzle 1 gallon $ 12.75 8.50$ 213 Crape Myrtle Dazzle 3 gallon $ 27.75 18.50$ 214 Crape Myrtle Dwarf 3 gallon $ 29.25 19.50$ 215 Crape Myrtle Dwarf 5 gallon $ 36.75 24.50$ 216 Crape Myrtle Dwarf 15 gallon $ 111.38 NO BID 217 Crape Myrtle Dwarf 15 gallon Delivered and Planted $ 195.75 NO BID 218 Hawthorn Pinkie 3 gallon $ 18.75 12.50$ 219 Hawthorn Pinkie 5 gallon $ 23.25 15.50$ 220 Hawthorn White 3 gallon $ 14.25 9.50$ 221 Hawthorn White 5 gallon $ 23.25 15.50$ 222 Holly Burford Dwarf 3 gallon $ 12.75 8.50$ 223 Holly Burford Dwarf 10 gallon $ 48.68 NO BID 7 Gallon Only 224 Holly Burford Dwarf 10 gallon Delivered and Planted $ 90.86 NO BID 7 Gallon Only 225 Holly Burford Dwarf 15 gallon $ 114.68 69.50$ 226 Holly Burford Dwarf 15 gallon Delivered and Planted $ 199.05 139.50$ 227 Holly Burford Dwarf 5-6 foot $ 193.88 137.50$ 228 Holly Burford Dwarf 5-6 foot Delivered and Planted $ 306.38 275.50$ 229 Holly Carissa 1 gallon $ 5.25 NO BID 230 Holly Carissa 3 gallon $ 17.25 11.50$ 231 Holly Carissa 5 gallon $ 18.75 NO BID 232 Holly Foster 5 gallon $ 36.75 24.50$ 233 Holly Foster 30 gallon $ 248.33 150.50$ 234 Holly Foster 30 gallon Delivered and Planted $ 360.83 301.50$ 235 Holly Foster 65 gallon $ 606.38 367.50$ 236 Holly Foster 65 gallon Delivered and Planted $ 831.38 735.50$ 237 Holly Nelly R Stevens 15 gallon $ 131.18 79.50$ 238 Holly Nelly R Stevens 15 gallon Delivered and Planted $ 215.55 159.50$ 239 Holly Nelly R Stevens 30 gallon $ 248.33 150.50$ 240 Holly Nelly R Stevens 30 gallon Delivered and Planted $ 360.83 301.50$ 241 Holly Nelly R Stevens 45 gallon $ 490.88 297.50$ 242 Holly Nelly R Stevens 45 gallon Delivered and Planted $ 659.63 595.50$ 4B - 32 243 Holly Nelly R Stevens 65 gallon $ 742.50 450.50$ 244 Holly Nelly R Stevens 65 gallon Delivered and Planted $ 967.50 901.50$ 245 Holly Nelly R Stevens 200 gallon $ 1,893.38 NO BID 246 Holly Nelly R Stevens 200 gallon Delivered and Planted $ 2,343.38 NO BID 247 Holly Yaupon Dwarf 3 gallon $ 14.25 9.50$ 248 Holly Yaupon Dwarf 5 gallon $ 17.25 11.50$ 249 Loropetalum Purple Diamond 3 gallon $ 21.75 15.50$ 250 Loropetalum Purple Diamond 5 gallon $ 29.25 NO BID 251 Loropetalum Purple Diamond 7 gallon $ 78.38 NO BID 252 Loropetalum Purple Pixie 1 gallon $ 14.25 9.50$ 253 Loropetalum Purple Pixie 3 gallon $ 32.25 21.50$ 254 Loropetalum Purple Pixie 7 gallon $ 78.38 NO BID 255 Nandina Compacta 3 gallon $ 18.75 12.50$ 256 Nandina Compacta 5 gallon $ 21.75 14.50$ 257 Nandina Gulf Stream 5 gallon $ 33.75 22.50$ 258 Nandina Harbor Dwarf 5 gallons $ 33.75 14.50$ 259 Nandina Moon Bay 1 gallon $ 12.75 8.50$ 260 Nandina Moon Bay 3 gallon $ 41.25 17.50$ 261 Nandina Moon Bay 5 gallon $ 41.25 NO BID 262 Nandina Obsession 5 gallon $ 32.25 21.50$ 263 Pittosporum Dwarf Var 5 gallon $ 39.75 26.50$ 264 Pittosporum Green 5 gallon $ 24.75 16.50$ 265 Pittosporum Varigated 5 gallon $ 27.75 18.50$ 266 Spirea Anthony Wat 1 gallon $ 6.38 4.50$ 267 Spirea Anthony Wat 3 gallon $ 15.75 10.50$ 268 Spirea Anthony Wat 5 gallon $ 18.75 12.50$ 269 Texas Sage Compacta 1 gallon $ 9.75 6.50$ 270 Texas Sage Compacta 3/5 gallon $ 21.75 14.50$ 271 Texas Sage Compacta 7 gallon $ 65.18 39.50$ 272 Texas Sage Green Cloud 1 gallon $ 6.75 4.50$ 273 Texas Sage Green Cloud 2 gallon $ 21.75 NO BID 274 Texas Sage Green Cloud 5 gallon $ 21.75 14.50$ 275 Texas Sage Green Cloud 7 gallon $ 61.88 NO BID 276 Wax Myrtle Dwarf 5 gallon $ 24.75 16.50$ 277 Yucca Adams Neddle 5 gallon $ 32.25 21.50$ 278 Yucca Colorguard 5 gallon $ 33.75 22.50$ 279 Yucca Golden Sword 5 gallon $ 33.75 NO BID 280 Yucca Red Brakelights 1 gallon $ 17.25 11.50$ 281 Yucca Red Brakelights 3 gallon $ 33.75 22.50$ 282 Yucca Red Brakelights 7 gallon $ 98.18 NO BID 283 Yucca Spanish Bayonet 16 inch $ 266.25 NO BID 284 Yucca Spanish Dagger 16 inch $ 731.25 NO BID 24" Box Only 285 Yucca Varigated 5 gallon $ 33.75 22.50$ 286 Yucca Yellow 1 gallon $ 11.25 7.50$ 287 Yucca Yellow 5 gallon $ 27.75 18.50$ 288 Vendor Delivery Charges for Non Vendor Planred Items $ 45.00 75.00$ 289 Other Vendor Charges. Please Describe $ - -$ 290 Other Vendor Charges. Please Describe $ - -$ 4B - 33 Total One (1) Item Each Initial Year $ 63,248.90 38,524.39$ First Additional Year Escalation Percentage 4%4% Second Additional Year Escalation Percentage 4%4% Third Additional Year Escalation Percentage 4%4% Fourth Additional Year Escalation Percentage 4%4% First Year Renewal Cost $ 65,779 $ 40,065 Second Year Renewal Cost $ 68,410 $ 41,668 Third Year Renewal Cost $ 71,146 $ 43,335 Fourth Year Renewal Cost $ 73,992 $ 45,068 Total: AS BID 342,576.44$ 208,660.52$ COMPARING ITEMS BID TO ITEMS BID:278,564.61$ 208,651.86$ NOTE TO PURCHASING MANAGER: No Bid Some Items Could not supply all requested sizes. Multiple Items No Bid. Did not submit electronically as required. NON- RESPONSIVE. Request award to SOUTHWEST WHOLESALE NURSERY for the following reason(s): ________ Low Bid ________ Delivery Time __X__ Other _BEST VALUE_ 4B - 34 EVALUATION MATRIX Fill in solicitation number here Points to be awarded:65 ("$EVALPOINT") Raw Points Enter Offeror Name Below Evaluation Received SMITH LAWN AND TREE 25.19 60.263 SOUTHWEST WHOLESALE NURSERY 27.17 65.000 Lowest Raw Evaluation 25.19 ("$LOWEVAL") Highest Raw Evaluation 27.17 ("$HIGHEVAL") Lowest and best price receives maximum points. Points to be awarded:35 Offeror Offer Points SMITH LAWN AND TREE $278,564.61 26.216 SOUTHWEST WHOLESALE NURSERY $208,651.86 35.000 Lowest Price $208,651.86 [$LOWOFFER] Highest Price $278,564.61 $HIGHOFFER FINAL SCORE: This portion of the worksheet is used to determine the award based on evaluation points and price points. POINTS Offeror Evaluation Price Total RECOMMENDATION SMITH LAWN AND TREE 60.263 26.216 86.479 SOUTHWEST WHOLESALE NURSERY 65.000 35.000 100.000 Recommend Award PRICES: This portion of the matrix is used to determine evaluation points based on the lowest and best responsive price submitted. EVALUATION SCORES: This portion of the matrix is used to determine evaluation points based on the the evaluation of the responses received. Highest evaluation score receives maximum number of points. Fields in red are variable. All others are computed. RFP1701B540SC170001 Page 1 4B - 35