Item 4A2
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017
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REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 21, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks (arrived at
5:42 p.m.), John Huffman, Chad Patton, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager/Director of Economic Development Alison Ortowski,
Deputy Director of Marketing and Communication Pilar Schank, Senior Marketing
Manager Jill Lind, Chief Financial Officer Sharen Jackson, Purchasing Manager Tim
Slifka, Municipal Court Manager Kristin White, Director of Community Services Chris
Tribble, Community Relations Manager Jenni Lanier, Deputy Director of Community
Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Development Services Manager Daniel Ford, Senior Director of Planning and
Development Services Ken Baker, Assistant to the Director of Planning and
Development Services Jerod Potts, Building Operations Manager Michael White,
Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue,
Deputy Director of Public Works Operations Cristina McMurray, City Attorney E. Allen
Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Ian MacLean, Chairman of the Board of the Southlake Chamber of Commerce, gave a
brief update on the Chamber.
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4. DISCUSS POSSIBLE AMENDMENT TO THE SOUTHLAKE 2030 MOBILITY
MASTER PLAN TO INCORPORATE RECOMMENDATIONS OF THE BICYCLE
SAFETY COMMITTEE
Senior Director of Planning and Development Services Ken Baker introduced this item
and then turned over the presentation to Assistant to the Director of Planning and
Development Services Jerod Potts. Mr. Potts presented this item and answered
questions of the Council.
Parks and Recreation Boardmember Mitch Hill also addressed Council’s questions
regarding the Bicycle Safety Committee’s recommendations.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight’s agenda.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:03 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071,
consultation with attorney, and Section 551.074: deliberation regarding personnel
matters. City Council adjourned for Executive Session at 6:01 p.m. Executive Session
began at 6:15 p.m. and concluded at 7:20 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:27 p.m. and asked if there was needed action
from the executive session. There was no action necessary as a result of Executive
Session.
3A. MAYOR’S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER’S REPORT
City Manager Shana Yelverton briefly introduced the next two reports.
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3B1. CRIME CONTROL AND PREVENTION DISTRICT REAUTHORIZATION
UPDATE
Assistant City Manager/Director of Economic Development Alison Ortowski presented
information on the upcoming May 6, 2017 Crime Control and Prevention District special
election.
3B2. CONSTRUCTION PROJECT UPDATE - THE MARQ SOUTHLAKE
CHAMPIONS CLUB AND THE BICENTENNIAL PARK PHASE 3 SOUTHLAKE
TENNIS CENTER
Director of Community Services Chris Tribble presented information on two construction
projects occurring in Bicentennial Park, The Marq Southlake Champions Club and the
Bicentennial Park, Phase 3, Southlake Tennis Center.
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE FEBRUARY 7, 2017 REGULAR CITY
COUNCIL MEETING.
4B. AWARD CONSTRUCTION CONTRACT TO WILSON CONTRACTOR
SERVICES, LLC, FOR SANITARY SEWER AND STORM DRAIN
IMPROVEMENTS PROJECTS AT VARIOUS LOCATIONS WITHIN THE CITY
IN AN AMOUNT NOT TO EXCEED $2,016,561.
4C. AWARD A CONTRACT TO SHI GOVERNMENT SOLUTIONS FOR
CARTEGRAPH OPERATIONS MANAGEMENT SYSTEM IN AN AMOUNT NOT
TO EXCEED $116,000.
4D. APPROVE CONTRACT WITH BLAGG TIRE AND SERVICE AND GRAPEVINE
FORD LINCOLN FOR PREVENTATIVE MAINTENANCE AND GENERAL
REPAIR SERVICES FOR CITY VEHICLES.
4E. APPROVAL OF AMENDED FISCAL YEAR 2017 SOUTHLAKE CRIME
CONTROL AND PREVENTION DISTRICT OPERATING BUDGET.
9A. TABLE SV17-001, VARIANCE TO SIGN ORDINANCE NO. 704-I AND THE
MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155 WEST
SOUTHLAKE BOULEVARD.
Senior Director of Planning and Development Services Ken Baker presented Item 9A
and answered questions from Council during the work session.
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Applicant’s representative Leslie Ford presented Item 9A and answered questions from
Council. After discussion, Ms. Ford asked Council to table this item to the next Council
meeting to allow time to address Council’s concerns. Council agreed to table this item to
the next meeting on March 7, 2017.
APPROVED
Motion was made to approve the consent agenda as noted and to table SV17-001,
variance to Sign Ordinance No. 704-I and the Master Sign Plan for Starbucks to the
March 7, 2017 City Council meeting.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA16-100, SITE PLAN FOR VERIZON WIRELESS ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
500 WEST DOVE ROAD. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #1. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A
and answered questions of the Council.
Applicant Kathy Zibilich with Griffin Harris PLLC presented this item and answered
questions of the Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Mayor Hill first read the comment cards from persons in opposition but not wishing to
speak:
Michelle Mesenbrink, 2801 Tyler Street, Southlake, Texas;
Andrea Martinez, 426 Marshall Road, Southlake, Texas;
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Donna Robinson, 454 Marshall Road, Southlake, Texas; and,
Kyle and Shannon Burtnett, 2811 Tyler Street, Southlake, Texas.
The following persons spoke:
Gabriella Miller, 405 Orchard Hill Drive, Southlake, Texas spoke in opposition;
Doug Harsy, 2804 Tyler Street, Southlake, Texas spoke in opposition;
Evan Scott, 422 Copperfield Street, Southlake, Texas stated his concerns; and,
Venkata K. Jasti, 417 Orchard Hill Drive, Southlake, Texas spoke in opposition.
Following public comments, Mayor Hill closed the public hearing.
Council continued discussion.
Motion was made to approve ZA16-100, Site Plan for Verizon Wireless subject to Staff
Report dated February 14, 2017 and Site Plan Review Summary No. 3 dated February
2, 2017 and noting the following:
• Approving the site plan and elevations for Verizon Wireless Dock expansion
presented this evening and included in the City Council’s packet;
• Requiring the installation of an approximate 200 linear foot screen of landscape
materials running parallel to the building and east of the dock area and an
approximate 80 linear foot dock screening wall located north of the dock area as
indicated on the site plan. The wall will be constructed per the exhibits presented
this evening with the brick of the walls matching the brick of the building and the
trim on top of the walls to match the trim of the building. Brick columns on the
wall will average 20 foot spacing noting that adjustment of the column locations
may be needed in the field. Also, noting that the extent of the wall will not exceed
the limits indicated on the site plan;
• Also, granting the following variances in association with the dock expansion.
1) Ordinance No. 480, Section 43.9.c.2(c), (Corridor Overlay Zone) which
requires the following:
Loading and Service Areas: Loading and service areas shall be located at the
side or rear of buildings. A minimum 10 foot solid screening wall shall be required
to screen views of loading docks and loading spaces intended for tractor/semi-
trailer delivery from any public right-of-way. This 10 foot wall must screen the
entire loading dock or space. Screening materials shall utilize similar masonry
materials to the front facade. The accommodation of adequate access for service
delivery trucks may be evaluated to determine the extent of screening required;
2) Ordinance No. 480, Section 43.13a(6), (Residential Adjacency Standards)
which requires the following:
Loading and Service Areas: Loading and service areas shall be located at the
side or rear of buildings. Where visible, a minimum 10 foot solid screening wall
shall be required to screen views of loading docks and loading spaces intended
for tractor/semi-trailer delivery. This 10 foot wall must screen the entire loading
dock or space. Screening materials shall utilize similar masonry materials to the
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2017
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building’s facades. The accommodation of adequate access for service delivery
trucks may be evaluated to determine the extent of screening required;
3) Ordinance No. 480, Section 43.9.c.1.c – Corridor Overlay Zone which requires
the following:
Mechanical Equipment Screening: All buildings must be designed such that no
mechanical equipment (HVAC, etc.) or satellite dishes shall be visible from SH
114, Carroll Avenue between SH 114 and FM 1709, FM 1709, and FM 1938 and
any adjacent public right of way. This shall include equipment on the roof, on the
ground or otherwise attached to the building or located on the site;
4) Ordinance No. 480, Section 43.13.A.3 – Residential Adjacency Standards:
Mechanical Equipment Screening: All buildings must be designed such that no
mechanical equipment (HVAC, etc.) or satellite dishes shall be visible. This shall
include equipment on the roof, on the ground or otherwise attached to the
building or located on the site;
• Also, noting as part of this approval, Council is approving tractor trailers to legally
load and unload at this loading dock on this property;
• Also, noting that Council is directing staff to have administrative approval
authority over the design and implementation of the 200 linear foot area of
landscape materials and noting a minimum installation of eight foot plant
materials and noting that Council recognizes that due to seasonal changes, the
impact on plant life may change and vary throughout the year and Council is
noting that the applicant is fully compliant with the screening requirement based
upon tonight’s approval regardless of seasonal changes; and,
• Also, noting that the 200 linear foot landscape materials are to be staggered
plantings of eastern red cedars, a minimum of eight foot tall, four foot spread at
planting and six foot on center.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
6B. ZA17 -002, SITE PLAN FOR KIMBALL PARK LOT 5 RETAIL/RESTAURANT
ON PROPERTY DESCRIBED AS LOT 5, KIMBALL PARK, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT
2112 EAST STATE HIGHWAY 114 (ALSO ADDRESSED AS 2112 NORTH
KIMBALL AVENUE) AND GENERALLY LOCATED APPROXIMATELY 850
FEET NORTHWEST OF THE INTERSECTION OF EAST STATE HIGHWAY
114 AND NORTH KIMBALL AVENUE. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B
and answered questions from Council.
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Applicant Terry Cunningham, 2604 South Cooper Street, Arlington, Texas presented
this item and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Jeff Medici, 2123 Cheyenne Park Lane, Southlake, Texas spoke in support and
addressed Council’s questions.
Mayor Hill closed the public hearing.
Motion was made to approve ZA17-002, Site Plan for Kimball Park Lot 5
Retail/Restaurant subject to Staff Report dated February 21, 2017 and Site Plan Review
Summary No. 3 dated February 14, 2017 and granting the following variance requests:
1) Zoning Ordinance No. 480, as amended, Section 43.9.c.1.d requires vertical and
horizontal articulation on all facades visible from State Highway 114. The
applicant is requesting a variance to allow vertical articulation as shown on the
proposed elevations;
2) Zoning Ordinance No. 480, as amended, Section 43.9.c.1.e requires exposed
columns to be constructed of or clad in the same masonry material as the
principal structure. The applicant is requesting a variance to allow painted metal
posts at the top of the columns;
• Not approving the variance to Landscape Ordinance No. 544-B, as amended,
Section 3.4 requiring parking lot landscape islands to have a minimum width of 12
feet to allow a width of approximately 9 feet;
• Also, noting the approval of Option A with regards to the dumpster location on Lot 5
with the dumpster generally located at the northeast corner of the building structure;
• Also, noting the applicant has agreed to relocate the service entrance and electrical
equipment to be generally located on the northeast portion of the building structure;
and,
• Also, noting that the patio cover materials are not fabric material but will consist of a
metal material per City code.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
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9A. CONSIDER SV17-001, VARIANCE TO SIGN ORDINANCE NO. 704-I AND THE
MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155 WEST
SOUTHLAKE BOULEVARD.
TABLED
Item 9A was discussed earlier in the evening and moved to the consent agenda to table
to the March 7, 2017 City Council meeting.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.074, deliberation regarding personnel
matters. City Council adjourned for Executive Session at 9:55 p.m. Executive Session
began at 10:00 p.m. and concluded at 10:55 p.m.
Mayor Hill reconvened the meeting at 10:55 p.m. Mayor Hill asked if any action was
necessary from Executive Session.
Motion was made to approve a renewal of a contract with Lori Payne for the position of
City Secretary with a 2% merit increase and 2% cost of living increase for a total
increase of 4%; increasing the annual car allowance to $4,000; noting these
amendments will be effective beginning January 1, 2017; with a contract extension to
December 31, 2021; and noting that Council will still be open to annual contract
amendments, as is customary, with annual performance appraisals.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
Motion was made to approve a renewal of a contract with Shana Yelverton for the
position of City Manager with a 1% merit increase and 2% cost of living increase for a
total increase of 3%; noting these amendments will be effective beginning January 1,
2017; with a contract extension to December 31, 2021; and noting that Council will still
be open to annual contract amendments, as is customary, with annual performance
appraisals.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
11. MEETING ADJOURNED.
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Mayor Hill adjourned the meeting at 11:01 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Lori Payne, TRMC
City Secretary