Item 4A1
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 16, 2017
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CITY COUNCIL WINTER WORKSHOP: FEBRUARY 16, 2017
LOCATION: Cambria Hotel - Southlake
2104 East State Highway 114
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson
(arrived at 6:45 p.m.), Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers
Gary Fawks, John Huffman, Chad Patton, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager/Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Marketing and Communication Pilar Schank, Deputy
Director of Economic Development Daniel Cortez, Chief Financial Officer Sharen
Jackson, Deputy Director of Finance Sharon Guess, Director of Community Services
Chris Tribble, Police Chief James Brandon, Fire Chief Mike Starr, Deputy Fire Chief
Wade Carroll, Director of Human Resources Stacey Black, Director of Information
Technology Greg Hendricks, Senior Director of Planning and Development Services
Ken Baker, Director of Public Works Rob Cohen, City Secretary Lori Payne, and Deputy
City Secretary Carol Borges.
1. CALL TO ORDER
2. DINNER/WELCOME
The group ate dinner from 6:00 p.m. to 6:30 p.m.
The Winter Workshop was called to order by Mayor Laura Hill at 6:30 p.m.
City Manager Shana Yelverton made opening comments and presented the order of
events for the workshop.
3. DISCUSSION: STRATEGIC PRIORITIES
A. FY2016 PROOF OF PERFORMANCE
City Manager Shana Yelverton presented Council with the format for the first agenda
item. This session was designed to allow small groups of Councilmembers to rotate
through stations designated by Strategic Focus Areas as shown below. Staff members
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 16, 2017
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were stationed at tables to present information about FY2016 achievements, discuss
any challenges, and cover issues anticipated in 2017 and beyond.
• Safety and Security
• Mobility
• Infrastructure
• Quality Development
• Partnerships and Volunteerism
• Performance Management and Service Delivery
No action was taken on this item.
Mayor Hill called for a break at 8:00 p.m. and reconvened the meeting at 8:10 p.m.
4. DISCUSSION: QUALITY DEVELOPMENT STRATEGY
A. PUBLIC LIBRARY PLANNING
Assistant City Manager/Director of Economic Development and Tourism Alison
Ortowski and Director of Community Services Chris Tribble presented information on
the location and development of the ultimate city library. The group discussed the
opportunity to work with Carillon as a possible location.
Chief Financial Officer Sharen Jackson also presented information on possible funding
options.
No action was taken on this item.
B. TAX INCREMENT REINVESTMENT ZONE (TIRZ) NO. 1 EXTENSION
Assistant City Manager/Director of Economic Development and Tourism Alison
Ortowski presented information on managing maintenance costs within the TIRZ and
answered questions regarding options for maintenance of the public spaces.
Chief Financial Officer Sharen Jackson also presented information on possible funding
options.
Carroll Independent School District Superintendent David Faltys addressed Council’s
questions regarding continued school district participation in the TIRZ.
No action was taken on this item.
5. DISCUSSION: MOBILITY STRATEGY
A. INTERSECTION STUDY UPDATE
Director of Public Works Rob Cohen presented information on the intersection capacity
assessment, gave an update of Phase 2, and discussed go-forward plans.
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 16, 2017
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No action was taken on this item.
6. DISCUSSION: HIGH PERFORMANCE MANAGEMENT
A. SOUTHLAKE 2030 UPDATE
B. SOUTHLAKE 2035 SCHEDULE
Senior Director of Planning and Development Services Ken Baker presented
information on the progress made on the implementation of the recommendations from
the Southlake 2030 plan and discussed plans for moving forward in the Southlake 2035
plan.
7. FOCUS AREA DISCUSSION
• Mobility – Vehicular and Mobility
• Infrastructure
• Quality Development
• Volunteerism
• Partnerships
• High Performance Management
• Safety & Security
• City Values
City Manager Shana Yelverton informed Council this agenda item allows the opportunity
to discuss topics in the City’s focus areas. There was no other Council discussion.
8. ADJOURN MEETING
Mayor Hill adjourned the meeting at 10:00 p.m.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Lori Payne, TRMC
City Secretary