2017-03-07 Council Agenda CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MARCH 7 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
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1. Call to order j
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2. Invocation: Clayton Reed
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3. Local Business Report-- East Hampton Sandwich Co.
4. Discuss all items on tonight's agenda. No action will b taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
I. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(4) & (e)..Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City' Council meeting,
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues
related to legislative items.
b. Seek advice of the city attorney regarding legal issues
associated with residential construction claims.
C. Seek advice of the city attorney regarding . the City's
possession of right of way and temporary construction
easement associated with the North White Chapel Boulevard
widening project.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
March 7, 2017
Page 2 of 6
2. Section__551.072: Deliberation regarding real property
a. Discuss potential purchase and/or exchange of city property
related to a possible boundary adjustment.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Spring Break Recreation Offerings
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 16, 2017 City Council Winter
Workshop and from the February 21, 2017 regular City Council meeting.
B. Approve contract to purchase landscape materials from Southwest
Wholesale Nursery for an amount not to exceed $85,000.
C. Approve contract renewal for pond maintenance services with Magnolia
Fisheries, Inc. for an amount not to exceed $80,000.
D. Approve Resolution No. 17-012, Certify unopposed candidates for the
May 6, 2017 General Election.
E. Approve Resolution No. 17-013, Cancel the May 6, 2017 General
Election.
F. Approve Engineering Services Agreement with Kimley-Horn and
Associates, Inc. for design of traffic signals and intersection improvements
for State Highway 114 Frontage Roads at Kirkwood/Solana Boulevard in
an amount not to exceed $85,000.
G. Award a contract renewal to Southlake Leasing and Management dba
Regent Services for sweeping of the Southlake Town Square public
parking garages and porter services in Southlake Town Square in an
amount not to exceed $75,000.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
March 7,2017
Page 3 of 6
H. Approve the purchase of traffic signal components for the Traffic Signal
and Intersection Improvements for Kirkwood Boulevard at T.W. King Road
and Kirkwood Boulevard at Dove Road project from Pelco Structural, LLC,
Consolidated Traffic Controls, and Paradigm Traffic Systems in an amount j
not to exceed $150,000.
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I. Approve the purchase of extrication tools and associated equipment from
Municipal Emergency Services in an amount not to exceed $85,000.
J. This item was intentionally left blank.
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K. Approve Resolution No. 17-010, Adopting a 380 and tax abatement
agreement between the City of Southlake and TD Ameritrade Holding
Corporation.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 17-009 (ZA15-149), Specific Use Permit for
Telecommunication Towers, Antennas, or Ancillary Structures on property
described as Tracts 1 F and 1 G, Richard Eads Survey, Abstract No. 481
and Lots 11A and 11 B, Oaks Addition, Southlake, Tarrant County, Texas;
located at 1335 and 1361 East Highland Street and 1009 North Carroll
Avenue, Southlake, Texas. Current Zoning: "CS" Community Service
District and "AG" Agricultural District. SPIN #3. PUBLIC HEARING
B. ZA16-089, Site Plan for Royal and Annie Smith Park on property
described as Tract 1, J.G. Allen Survey, Abstract No. 18, Southlake,
Tarrant County, Texas and located at 3045 Johnson Road, Southlake,
Texas. Current Zoning: "CS" Community Service District. SPIN #11.
PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7,2017
Page 4of6
C. Resolution No. 17-011 (ZA17-008), Specific Use Permit for a Mass
Gathering on property described as Lot 1, Block 1, Gateway Church - 114
Campus, an addition to the City of Southlake, Tarrant County, Texas and
located at 700 Blessed Way, Southlake, Texas. Current Zoning: "NR-
PUD" Non-Residential Planned Unit Development District. SPIN #4.
PUBLIC HEARING
7. Ordinances, first readings, and related items: (These are no items on this
agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, `§AuthjAke, Texas, on Friday, March 3, 2017 by 6:00 p.m.,
pursuant to the Texas Q*F lfi!�SCode, Chapter 551.
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Lori Payne, TRM a W9
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City Secretary °ago ®°°°".•° ,,�0�
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and seasonable accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2017
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney, The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James N. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9, Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regardinq prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regardinq personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 7, 2017
Page 6 of 6
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Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergencV management plans C
regardingpipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork