Item 4H
Art in the Square 2017 Community Event Participation Policy
Item 4H
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled
quality in everything we do.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business sustainability through tourism
B4 Provide high quality customer service
B5 Improve performance of delivery & operational processes
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
The execution of this Community Event Participation Policy links to the city’s strategy map relative to the focus area of quality development. The specific corporate objective that
is met by the agreement is: Enhance resident quality of life and business sustainability through Tourism.
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Approved by City Council on October 21, 2008
Established criteria to evaluate applications for City participation in community events
$23,000 is budgeted annually
Community Event Participation Policy
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Applicant: Southlake Women’s Club
Friday, April 28 - Sunday, April 30, 2017
Headliner for 2017: Marshall Tucker Band
Art in the Square 2017
Art in the Square is an annual fundraising event coordinated by the Southlake Women’s Club with proceeds designated for various local charities.
Art in the Square is a three day art
festival held in Southlake Town Square. The event is free to the public and offers over 140 national and local unique artists, children’s arts and crafts, and ongoing entertainment.
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City costs estimated at $20,673.97
Reimbursable amount: $10,000
Responsibility for damage
Art in the Square 2017
Southlake Women’s Club will be required to provide a 50/50 match of contributions by the City.
Final funding will be based on actual costs incurred, not to exceed the Community Event
Participation Policy (CEPP) maximum of $10,000. The estimated total costs on the CEPP application for the 2017 Art in the Square event are $20,673.97 of which 50% would be $10,336.99.
However, the policy maximum for reimbursement is $10,000.
Southlake Women’s Club would be responsible for incurring the cost for damage to any equipment should it occur during their
use as well as all other cost related to the event.
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Staff recommends approval of the Participation Agreement with the SWC for the 2017 Art in the Square event, not to exceed the policy maximum of $10,000 for incurred City costs.
Art in the Square 2017
In accordance with the Council adopted Community Event Participation Policy
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Questions?
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