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Item 4D Item 4D Approve Agreement for Engineering Services with Baird, Hampton & Brown, Inc. for design of Water System and Pavement Improvements within Whispering Dells Estates in an amount not to exceed $129,895 Good evening Honorable Mayor and members of the City Council. This is Kyle Hogue, City Engineer/Deputy Director of Public Works, and I will be presenting Item 4D for your consideration. 1 Requested Action Approve Agreement for Engineering Services Baird, Hampton & Brown, Inc. for design of Water System and Pavement Improvements within Whispering Dell Estates in an amount not to exceed $129,895 Staff requests that City Council: Approve the contract with Baird, Hampton & Brown, Inc. for design of Water System and Pavement Improvements within Whispering Dell Estates in an amount not to exceed $129,895. 2 Location Map Whispering Dell Estates Whispering Dell Estates is located on the east side of North Carroll Avenue, north of Jack D. Johnson Elementary School, and south of Triple C Ranch. 3 Existing Water System Existing 6” water mains Existing 12” W/L Existing 8” W/L Existing 6” W/L Existing 8” W/L Existing 8” W/L Existing 6” W/L Existing 8” W/L Existing 6” W/L Whispering Dell Estates is currently served by existing, undersized 6” water mains, buried at minimal depth, and constructed of outdated materials. 4 Project Design Replacement of existing 6” water mains with 8” The purpose if this project is to first replace the existing 6” water mains with 8” lines constructed to current acceptable standards, then do a complete mill and overlay of both streets. 5 Project Design Loop system to eliminate dead end mains In addition, staff proposes to explore options for extending our water system to connect to an adjacent subdivision, providing a looped system. A looped system not only improves water quality but results in a more efficient system from an operational perspective. 6 Whispering Dell Estates Scope of Services: Topographic Surveying Alignment Study Design Plans and Specifications Bid and Contract Documents Construction Support Services The scope of services with Baird, Hampton & Brown, Inc. will include topographic surveying, an alignment study to determine the best option for looping to an adjacent subdivision, design plans and specifications, preparation of bid and contract documents required for the project, and support to City staff during construction. 7 Whispering Dell Estates Funding: FY2016 CIP Water Impact Fee Fund Funding for this item was approved by City Council in the FY 2016 Water Impact Fee Fund portion of the Capital Improvement Program. 8 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas This item relates to the City’s strategy map relative to the focus areas of Safety & Security and Infrastructure. This item specifically relates to (C1) Achieve the highest standards of safety & security and (F2) Invest to provide & maintain high quality public assets. 9 Questions? 10 For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.