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Item 7 - ZA17-008 SUP Race2RescueCase No. ZA17-008 S T A F F R E P O R T February 17, 2017 CASE NO: ZA17-008 PROJECT: Specific Use Permit for RACE2RESCUE 5K EXECUTIVE SUMMARY: Sarah Phillips with Rescue Her is requesting approval of a Specific Use Permit for a Mass Gathering on property described as Lot 1, Block 1, Gateway Church – 114 Campus, an addition to the City of Southlake, Tarrant County, Texas; located at 700 Blessed Way, Southlake, Texas. SPIN Neighborhood #4. DETAILS: The request is for approval of a specific use permit to allow a 5K race event generally located at the Gateway Church campus; bounded by SH 114 Westbound Frontage Road, Blessed Way, E. Kirkwood Blvd. and Grace Lane. The following is an overview of the applicant’s request:  The 2017 event is scheduled for Saturday, April 22, 2017; 6 AM – 11:30 AM (includes set-up and tear down). If weather permits, the stage will be set-up in Lot B at 8 PM the evening prior to the event. o Check-in for runners begins at 7:30 AM o Competitive 5K race begins at 9 AM and the fun run begins at 9:15 AM following the same route o Participants can enjoy the after party until approximately 10:30 AM which includes DJ, dancing, children’s activities, booths from local businesses and non-profits and food from local vendors. No alcohol is served.  On-site EMT and off-duty police officers are planned for safety purposes.  Attendance anticipated is approximately 1,500.  Portable restrooms and trash management will be provided.  The applicant is requesting a 3-year approval period. A narrative from the applicant, additional information, race route map and the event site plan can be found under the links below. ACTION NEEDED: 1) Conduct a Public Hearing 2) Consider Approval of Specific Use Permit Request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Surrounding Property Owners Map & Responses Link to PowerPoint Presentation Link to Narrative Link to Plans and Supporting Documents Department of Planning & Development Services Case No. ZA17-008 STAFF CONTACT: Dennis Killough (817) 748-8072 Lorrie Fletcher (817) 748-8069 Case No. Attachment A ZA17-008 Page 1 BACKGROUND INFORMATION PROPERTY OWNER: Gateway Church APPLICANT: Rescue Her PROPERTY SITUATION: 700 Blessed Way LEGAL DESCRIPTION: Lot 1, Block 1, Gateway Church – 114 Campus LAND USE CATEGORY: Public / Semi-Public CURRENT ZONING: “NR-PUD” Non-Residential Planned Unit Development District HISTORY: - This will be the fifth year for this event; and the second year for this event in Southlake. Last year, the event was held in Bicentennial Park and managed under Community Services. This will be the first time the event is held at the proposed location – Gateway Church. STAFF COMMENTS: The Planning & Zoning Commission and City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. Whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. Whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. Whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. Whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. Whether adequate parking areas, including disabled persons’ parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. Whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues Case No. Attachment A ZA17-008 Page 2 according to Ordinance 480, Section 45.14.a, as amended. Due to the limited scope of the event no staff review summary has been provided for this proposal. If a multi-year approval is granted, the applicant will be required to submit a site plan and scope of the event every year for staff approval at least 30 days prior to the event. Case No. Attachment B ZA17-008 Page 1 Case No. Attachment D ZA17-008 Page 1 Surrounding Property Owners SPO # Owner Zoning Address Acreage Response 1. CADG GATEWAY LAKES LLC TZD 932 GLEN LAKE DR 9.62 NR 2. CARROLL, ISD AG 1375 E HIGHLAND ST 0.70 NR 3. CARROLL, ISD AG 1379 E HIGHLAND ST 0.77 NR 4. CARROLL, ISD CS 1335 E HIGHLAND ST 3.92 NR 5. CARROLL, ISD AG 1361 E HIGHLAND ST 1.04 NR 6. CARROLL, ISD SP1 1800 E KIRKWOOD BLVD 24.43 NR 7. CHESAPEAKE LAND DEV CO LLC AG 1680 E SH 114 3.09 NR 8. CHESAPEAKE LAND DEV CO LLC AG 1730 E SH 114 8.08 NR 9. CHESAPEAKE LAND DEV CO LLC AG 1700 E SH 114 1.11 NR 10. FECHTEL, JOE EST NRPUD 1774 E SH 114 0.25 NR 11. GATEWAY CHURCH NRPUD 1301 E KIRKWOOD BLVD 0.23 NR 12. GATEWAY CHURCH NRPUD 1501 E HIGHLAND ST 22.52 NR 13. GATEWAY CHURCH NRPUD 701 BLESSED WAY 34.29 NR 14. GATEWAY CHURCH NRPUD 700 N KIMBALL AVE 3.66 NR 15. GATEWAY CHURCH SP1 1200 E SH 114 6.78 NR 16. PATTERSON, BURTON H AG 1030 N KIMBALL AVE 0.91 NR 17. SLTS GRAND AVENUE LP DT 1420 DIVISION ST 2.90 NR 18. SLTS GRAND AVENUE LP DT 1430 DIVISION ST 2.55 NR 19. SOUTHLAKE GLEN RESIDENTIAL COM TZD 850 GLEN LAKE DR 0.05 NR 20. SOUTHLAKE GLEN RESIDENTIAL COM TZD 851 GLEN LAKE DR 0.04 NR 21. SOUTHLAKE, CITY OF AG 0.26 NR 22. SOUTHLAKE, CITY OF AG 0.15 NR 23. STEGALL, MOLLY TZD 890 N KIMBALL AVE 1.53 NR 1 2 3 4 5 6 7 8 9 12 Case No. Attachment D ZA17-008 Page 2 24. TOLL DALLAS TX LLC TZD 2025 LAKE VISTA CT 0.28 NR 25. TOLL DALLAS TX LLC TZD 2009 LAKE VISTA CT 0.28 NR 26. TOLL DALLAS TX LLC TZD 2005 LAKE VISTA CT 0.28 NR 27. TOLL DALLAS TX LLC TZD 2013 LAKE VISTA CT 0.41 NR 28. TOLL DALLAS TX LLC TZD 2021 LAKE VISTA CT 0.28 NR 29. TOLL DALLAS TX LLC TZD 2001 LAKE VISTA CT 0.28 NR 30. TOLL DALLAS TX LLC TZD 2017 LAKE VISTA CT 0.30 NR 31. TOLL DALLAS TX LLC TZD 2028 LAKE VISTA CT 0.24 NR 32. TOLL DALLAS TX LLC TZD 917 GLEN LAKE DR 0.23 NR 33. TOLL DALLAS TX LLC TZD 913 GLEN LAKE DR 0.23 NR 34. TOLL DALLAS TX LLC TZD 909 GLEN LAKE DR 0.24 NR 35. TOLL DALLAS TX LLC TZD 2016 LAKE VISTA CT 0.25 NR 36. TOLL DALLAS TX LLC TZD 920 GLEN LAKE DR 0.23 NR 37. TOLL DALLAS TX LLC TZD 916 GLEN LAKE DR 0.23 NR 38. TOLL DALLAS TX LLC TZD 900 GLEN LAKE DR 0.26 NR 39. TOLL DALLAS TX LLC TZD 912 GLEN LAKE DR 0.23 NR 40. TOLL DALLAS TX LLC TZD 908 GLEN LAKE DR 0.23 NR 41. TOLL DALLAS TX LLC TZD 921 GLEN LAKE DR 0.29 NR 42. TOLL DALLAS TX LLC TZD 925 GLEN LAKE DR 0.28 NR 43. TOLL DALLAS TX LLC TZD 2024 LAKE VISTA CT 0.30 NR 44. TOLL DALLAS TX LLC TZD 2020 LAKE VISTA CT 0.26 NR 45. TOLL DALLAS TX LLC TZD 928 GLEN LAKE DR 0.49 NR 46. TOLL DALLAS TX LLC TZD 924 GLEN LAKE DR 0.27 NR 47. TOLL DALLAS TX LLC TZD 2005 SOUTHLAKE GLEN DR 0.26 NR 48. TOLL DALLAS TX LLC TZD 2013 SOUTHLAKE GLEN DR 0.23 NR 49. TOLL DALLAS TX LLC TZD 2017 SOUTHLAKE GLEN DR 0.23 NR 50. TOLL DALLAS TX LLC TZD 2021 SOUTHLAKE GLEN DR 0.23 NR 51. TOLL DALLAS TX LLC TZD 2025 SOUTHLAKE GLEN DR 0.23 NR 52. TOLL DALLAS TX LLC TZD 2029 SOUTHLAKE GLEN DR 0.25 NR 53. TOLL DALLAS TX LLC TZD 2009 SOUTHLAKE GLEN DR 0.24 NR 54. TOLL DALLAS TX LLC TZD 2012 SOUTHLAKE GLEN DR 0.31 NR 55. TOLL DALLAS TX LLC TZD 2032 SOUTHLAKE GLEN DR 0.28 NR 56. TOLL DALLAS TX LLC TZD 2024 SOUTHLAKE GLEN DR 0.32 NR 57. TOLL DALLAS TX LLC TZD 2016 SOUTHLAKE GLEN DR 0.32 NR 58. TOLL DALLAS TX LLC TZD 2020 SOUTHLAKE GLEN DR 0.32 NR 59. TOLL DALLAS TX LLC TZD 2000 SOUTHLAKE GLEN DR 0.31 NR 60. TOLL DALLAS TX LLC TZD 2008 SOUTHLAKE GLEN DR 0.28 NR 61. TOLL DALLAS TX LLC TZD 2028 SOUTHLAKE GLEN DR 0.32 NR 62. TOLL DALLAS TX LLC TZD 2004 SOUTHLAKE GLEN DR 0.29 NR Responses - F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Fourteen (14) Responses Received: None