Item 7 - ZA17-008 SUP NarrativeRESCUEHER,ORG
SPeak out ror the poor and helptess and see that they get jusUce." Prov ] I:9
Race2Rescue 2017 SUP Narrative
Rescue Her's Race2Rescue Sk will be held April 22, 2017 at Gateway Church Campus in Southlake. This
fun run is a fundraiser to benefit Rescue Her, a local anti -trafficking non-profit organization that works
locally and internationally to raise awareness, prevent trafficking, and rescue and restore victims of
trafficking. This will be our fifth year to put on Race2Rescue, and our second year to have it in Southlake.
Last year Race2Rescue took place at Bicentennial Park, and was at Meadowmere Park in Grapevine the
years prior. This event is an opportunity for every member of the community to unite together and run
for the freedom of others.
Event Information:
- We are aiming for 1500 participants this year. In previous years we've had a range of 600-1600
participants.
Set up will take place the evening of the 21" and the morning of the 22nd, starting at about 6 AM
The event will be over and property cleared by 11:30 AM
Check-in for runners begins at 7:30 AM
The competitive 5k race begins at 9 AM, and the fun run begins at 9:15 AM following the same
route.
After the race, participants can enjoy the after party which will take place from 9:15 AM —
approximately 10:30 AM. After party includes a D1, dancing, activities for children (face painting
and possibly a bounce house and fire truck) booths from local businesses and non -profits, and
food from local vendors. No alcohol is served.
All after -party activities will take place in Lot B as seen on the Site Plan Map.
Portable restrooms will be provided by Rescue Her to accommodate participants. These will also
be located in Lot B as seen on the Site Plan Map. Participants will not be using restrooms located
in Gateway Church.
We are approaching the Southlake Police Department about closing of Blessed Way and a dead-
end road located on the West of the property (see Route Map). If we are unable to close these
roads, runners will use the sidewalks instead.
We will place trash cans throughout Lot B for participants to have easy access to. Rescue Her
volunteers will be along the course during the race to ensure no trash is left along the course.
We will be hiring off-duty police officers and an EMT for safety purposes.
Please feel free to contact me with any questions.
Sarah Phillips
Sarah@rescueher.or
817-885-9716
Rescuefler.org I PO Box 869 Euless Tx, 76039 1 817.885.9715 1 infa_arescueher.org
RESCUEHER,ORG
"Speak out for the poor and helpless and see that they get justice." Prov 31:9
Race2Rescue 2017 SUP Permit Request
This SUP is being requested by Rescue Her.
The purpose of this SUP is to host our 5" annual Race2Rescue 5k at Gateway Church Campus in
Southlake. This will be our first year hosting the race at Gateway Church, and our second year to have
the race in Southlake. Last year we had the race at Bicentennial Park, and love the support and
involvement of the Southlake community.
We are asking for approval of our Narrative, Site Map, and Route Map so that we can host Race2Rescue
at Gateway Church in Southlake on April 22, 2017.
Rescue Her is based in Grapevine and we work locally and internationally to fight child sexual
exploitation and trafficking. Each year, our run is an opportunity for community members to unite and
run for the freedom of others. This event provides a way for local businesses and community members
to join in the fight against trafficking by supporting the race through sponsorships and/or participating
on the day -of. Each year we are amazed by the various groups who want to get involved in this even and
make a statement that they stand for freedom.
All donations from sponsorships and funds raised from registrations with go towards our anti -trafficking
efforts. We rely heavily on the funds raise from this event to support our yearly projects.
We are requesting two road closures from 9 AM -10 AM on the morning of the race to give runners
adequate space to participate. These road closures are preferred, but not necessary. If unable to be
approved, runners can complete the race just by using sidewalks.
No signs will be used on public property. Signage will only be used on Gateway property to direct
runners where to park, sign -in, etc.
We may be having a bounce house available for kids. This will be placed on Gateway property. We are
also approaching the local Fire Department to see if a fire truck can be on display in the kids section on
Gateway property as well. Please let us know if these two options are not approved and we will not
move forward with securing them for the event.
RescueHer.org l PO Box 869 Euless TX, 76039 1 817.885.9716 1 info@rescueher.org
RESCUEHERAG
";peak nut fur [Ile poor and helpless and see that (hey ;et justice." Prov 11:9
Race2Rescue 2017 Event Timeline
Race2Rescue 2017 will take place on April 22nd. If weather permits, set-up will start taking place the
evening of the 21" on Gateway property in Lot B. Set-up will finish taking place on April 22"d.
April 21't
If weather permits, stage will be set-up will take place in Lot B at 8pm (Rescue Her will be
flexible about the time depending on Gateway Church's schedule)
Parking signs will be set up along Gateway parking lots.
April 22"d
- 6 AM: all vendor booths, sound equipment, Start/Finish banner, and vendor tents are set up
- 7:30 AM: Participants begin to arrive
- 7:45 AM: Volunteers begin to spread out along the race route to be in place for directing
runners where to go.
- 8:00 AM: DJ is set up and begins to play
- 8:45 AM: Group warm-ups
- 9:00 AM: Road closures are in effect and competitive runners begin race
- 9:15 AM: non-competitive runners begin
- 9:15 AM: after -party begins (food is served, dance "floor" is open, all vendor booths open)
- 10:30 AM: After -party wraps up, participants leave, and tear down begins
- 11:30 AM: Event if officially completed, all areas are cleaned.
For any questions regarding this SUP Permit Request and Event Timeline contact Sarah Phillips at
sarah@rescueher.or¢ or 817-885-9716 .
RescueHer.org I PO Box 869 Euless TX, 76039 1 817.885.9716 1 info(arescueher.org