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2017-2-09 Minutes Planning & Zoning Commission Meeting Minutes – February 9, 2017 Page 1 of 6 REGULAR PLANNING & ZONING COMMISSION MEETING FEBRUARY 9, 2017 LOCATION: 1400 Main Street, Southlake, Texas Work Session - Executive Conference Room, Suite 268 of Town Hall or City Council Chambers of Town Hall Regular Session - City Council Chambers of Town Hall COMMISSIONERS PRESENT: Michael Forman, Chris Greer, Michael Springer, Craig Rothmeier, Michael Smietana and Kate Smith. STAFF PRESENT: Senior Director of Planning & Development Services, Ken Baker; Principal Planner, Richard Schell; and Commission Secretary, Selena Serrano. WORK SESSION: 1. CALL TO ORDER 2. RECAP OF CITY COUNCIL’S ACTION AND DISCUSSION OF PLANNING & ZONING COMMISSION / SIGN BOARD AGENDA ITEMS. 3. DISCUSSION OF ITEMS ON MEETING AGENDA 4. ADJOURNMENT REGULAR SESSION: 1. CALL TO ORDER Chairman Forman called the regular session to order at 6:30 p.m. 2. EXECUTIVE SESSION Chairman Forman called for an Executive Session at 6:34 p.m. Chairman Forman called the meeting back to order at 7:10 p.m., no action taken. 3. APPROVAL OF THE MINUTES A motion was made to approve the minutes from the January 19, 2016 meeting. Motion: Greer Second: Smith Ayes: Smietana, Greer, Forman, Springer, Smith, Rothmeier Nays: None Abstain: None Approved: 6-0 Planning & Zoning Commission Meeting Minutes – February 9, 2017 Page 2 of 6 4. ADMINISTRATIVE COMMENTS Ken Baker, Senior Director, announced an event “Meet the Mayor” located at the Lambert Home Garden, 2787 East Southlake Blvd. on February 23rd 2017 from 5:30 p.m. to 7:00 p.m. Ken Baker, Senior Director, announced a second event “Corridor Planning Committee Meeting” located in the Executive Conference Room, February 15 th 2017 at 6:00 p.m. REGULAR AGENDA: 5. ZA16-100, SITE PLAN FOR VERIZON WIRELESS ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 W. DOVE RD. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN # 1, PUBLIC HEARING. Principal Planner, Richard Schell, gave a brief presentation of Item ZA16-100. Opened for questions. Applicant, Kathy Zibilich 8144 Walnut Hill Lane. Dallas TX- gave a brief presentation while providing the staff with additional plans of a screen wall. Applicant provided the proposed land use where the future screen wall will be built. Also provided additional architectural drawings and provided the material that will be used for the screen wall. Applicant stated that additional trees will be planted in the future with the maturity level of 40 to 60 percent. Which would add an additional barrier between the loading dock and the neighboring residents. Chairman Forman opened the public hearing. Doug Harsey, 2804 Tyler Street, Southlake, TX- spoke in opposition stating disagreement with the Staff Report and that it provided incorrect information. He also stated his opposition when the loading dock was first built and that there was an agreement with staff members that there would be no loading docks facing the neighborhood. He said once the agreement was made, there was still a receiving dock being built soon after. In the past he would’ve liked to get some sort of public notification stating that the receiving dock would soon turn into a much bigger loading dock for much larger equipment. Continues to state his opposition with the loading dock and the noise concerns and states that there is continuing noise complaints from other neighboring residents. Planning & Zoning Commission Meeting Minutes – February 9, 2017 Page 3 of 6 Doug Harsey- Concerned with the information that the applicant provided and believes it was improper information. He is concerned that Verizon’s response of showing no architectural drawings, no rendering, incorrect line of site photos and non compliant application still requiring same variance. Chairman Forman closed the public hearing. Chairman Forman and Commissioner Greer both disagree with the larger architectural structure of the wall and feel like it does not serve any sort of purpose due to the s ize of the wall. Commissioner Smith agrees that the structure of the wall does serve a purpos e and states that the applicant needs to provide a Line of Site when presented to City Council. Commissioner Springer is opposed to the larger screen wall. Commission asked staff if they were to approve with no variance s and request that the applicant provide proper study, could City Council ultimately modify it in terms of length. Staff states that City Council will take all recommendations and could potentially modify the Site Plans if necessary. Commission discuss over the concerns of applicant not providing a Line of Site and also discuss the idea of possibly changing the structure of the wall and making it a staggered wall instead of one solid wall. Believe that it could potentially help with buffering the sound of the tractor trailers. Chairman Forman states that the smaller wall is required and meets all ordinances, also suggests that these Site Plans move forward to City Council for further review for either the large solid wall or staggered wall. Commissioner Smith is concerned with the plans moving forward to City Council considering all the uncertainty and the applicant not providing proper information. A motion was made to approve subject to staff report dated February 3, 2017 and Site Plan Review Summary No. 3 dated Febraury 2, 2017 and specifically granting the applicant’s request for a variance to the 10’ screen wall requirements to allow the screen walls in the locations shown on the Site Plan, the requirements previously referenced specifically being Ordinance No. 480, Section 43.9.c.2(c) and Ordinance No.480, Section 43.13a (6) and referencing both walls that are shown on the site plan. Motion: Greer Second: Springer Ayes: Smietana, Greer, Forman, Springer Nays: Kate, Rothmeier Abstain: None Approved: 4-2-0 Planning & Zoning Commission Meeting Minutes – February 9, 2017 Page 4 of 6 6. ZA17-002, SITE PLAN FOR KIMBALL PARK LOT 5 RETAIL/RESTAURANT ON PROPERTY LOCATED AT 2112 E. STATE HWY. 114 (ALSO ADDRESSED AS 2112 N. KIMBALL AVE.), GENERALLY LOCATED APPROXIMATELY 850 FEET NORTH OF E. STATE HWY. 114 AND WEST OF N. KIMBALL AVE. AND DESCRIBED AS LOT 5, KIMBALL PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN # 4, PUBLIC HEARING. Principal Planner, Richard Schell, presented item ZA17-002 and gave a brief presentation. Opened for questions. Commission asked about the width required to access the parking area. Richard Schell stated that in order to widen that area, a few parking spots would have to be removed. Applicant, Paul Moss- 8821 Davis Blvd. KP Southlake JV, stated that he would like to continue the same integrity that has been started at Kimball Park. Also, stating that there has not been an agreement with the developer for the trash dumpster area. Commissioner asked to view the service entrances. Terry Cunningham- 3604 South Cooper, Arlignton, TX- TRC Architects, stated that they do not have a restaurant tenant yet so they are not sure exactly where the entrance door will be located. Commission is concerned about the structure of the outside patio columns and is curious as to why they chose stucco instead of the same material of the building. Applicant stated that other areas of the building will have stucco material and they just wanted to continue that same material down to the columns. Commission asked about what the columns would be made out of. Applicant clarified that the columns would be made out of steel and held up by a cement pier. Commissioner Smith asked the applicant why couldn’t stone or brick be used fo r the columns instead of the stucco. Applicant states that brick and stone can not be put on a cylindtrical column. Commission asks why they chose the cylindrical columns and could they change the articulation of the columns to square columns. Planning & Zoning Commission Meeting Minutes – February 9, 2017 Page 5 of 6 Applicant Paul Moss, clarifies the reason why they chose the columns was to match the curvature of the patio rooftop. Commission spoke in opposition disagreeing with the rooftop and agrees that it needs to match the rest of the building. Commission also spoke with concerns of the south wall and there not being any offsets. Commission would like to see some sort of articulation change on the south wall. Applicant is willing to alter the articulation of the south wall and also change the columns and patio rooftop so they match the building. Commission has concerns about applicant not having an area for the dumpster. Commission suggests that the applicant make an agreement with the developer and find a location for a dumpster. Chairman Forman opened the public hearing. Jeff Metici, 2123 Cheyenne Park Ln., Southlake, TX- stated that he was very supportive of the applicant’s Site Plan for Kimball Park Lot 5. He does agree that there needs to be a discussion with himself and the applicant about the dumpster and delivery location. Chairman Forman closed the public hearing. Chairman Forman suggests that the applicant make the changes that were discussed and provide Council with new plans. A motion was made to approve subject to staff report dated February 3, 2017 and Site Plan Reivew Summary No.2 dated February 2, 2017 approving the variance to Ord. No. 480, Section 43.9.c.1.d regarding vertical and horizontal articulation but requiring the applicant to come back with options that meet the ordinance with respect to the vertical and horizontal articulation on the south wall, approving the third variance to the Landscape Ordinance No. 544-B, as amended, Section 3.4 and denying the second variance to Zoning Ordinance No. 480, as amended, Section 43.9.c.1.e and noting the applicant’s willingness to present options to Council that conform to that Ordinance including a brick square column structure. Motion: Greer Second: Smith Ayes: Smietana, Greer, Forman, Springer, Smith, Rothmeier Nays: None Abstain: None Approved: 6-0 Planning & Zoning Commission Meeting Minutes – February 9, 2017 Page 6 of 6 7. MEETING ADJOURNED AT 9:02 P.M. ______________________________ Michael Forman ATTEST: Chairman ________________________________ Selena Serrano Commission Secretary