2017-02-23 P&Z Meeting CITY OF
SOUTHLAI4CE
TEXAS
PLANNING AND ZONING COMMISSION MEETING: February 23, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Work Session — Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session —City Council Chambers of Town Hall
WORK SESSION: 6:00 P.M.
1. Call to Order.
2. Recap of City Council's action and discussion on Planning & Zoning recommended
cases.
3. Discussion of all items on tonight's meeting agenda.
4. Adjournment.
REGULAR SESSION: 6:30 P.M. or immediately following the Planning and Zoning
Commission work session.
1. Call to Order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these exceptions, at the I
end of the Re ular Session or at any time during the meetina that a need arises
for the Planning and Zoning Commission,to seek advice from the City Attorney as
to the posted subject matter of this Planning and Zoning Commission meeting.
Section 551.071: Consultation with attorney.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Consider: Approval of the minutes for the Planning and Zoning Commission
meeting held on February 9, 2017.
4. Consider: Administrative Comments.
REGULAR AGENDA:
5. Consider: ZA15-149, Specific Use Permit for Telecommunication Towers,
Antennas, or Ancillary Structures on property described as Tracts 1 F and 1 G, Richard
Eads Survey, Abstract No. 481 and Lots 11A and 11B, Oaks Addition, Southlake,
Tarrant County, Texas; located at 1335 & 1361 E. Highland Street and 1009 N. Carroll
Avenue, Southlake, Texas. Current Zoning: "CS" Community Service District and "AG"
Agricultural District. SPIN Neighborhood #3. PUBLIC HEARING
Planning &Zoning Commission Agenda
February 23, 2017
Page 1 of 2
CITY OF i
SOUTHL.AKE
TEXAS
i
6. Consider: ZA16-089, Site Plan for Royal and Annie Smith Park on property
described as Tract 1, J.G. Allen Survey, Abstract No. 18, Southlake, Tarrant County,
I
Texas and located at 3045 Johnson Road, Southlake, Texas. Current Zoning: "CS"
Community Service District. SPIN Neighborhood # 11. PUBLIC HEARING
7. Consider: ZA17-008, Specific Use Permit for a Mass Gathering on property
described as Lot 1, Block 1, Gateway Church - 114 Campus, an addition to the City of
Southlake, Tarrant County, Texas and located at 700 Blessed Way, Southlake, Texas.
Current Zoning: "NR-PUD" Non-Residential Planned Unit Development District. SPIN
Neighborhood#4. PUBLIC HEARING
8. Consider: Meeting Adjournment.
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, February 17, 2017, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Lori Payne -TRM
City Secretary
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If you plan to attend this pu liqpme r� ,Wd have a disability that requires special needs,
please advise the City Secretar�l°4&W6urs in advance at 817-748-8016, and reasonable
accommodations will be made to assist you.
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Planning and Zoning Commission may
conduct a private consultation with its attorney when the Planning and Zoning
Commission seeks the advice of its attorney concerning any item on this agenda or on a
matter in which the duty of the attorney to the Planning and Zoning Commission under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551.
Planning &Zoning Commission Agenda
February 23, 2017
Page 2 of 2
CITY OF
SOUTH LAKE
TEXAS
REGULAR PLANNING & ZONING COMMISSION MEETING FEBRUARY 23, 2017
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Daniel Kubiak, Chris Greer, Michael Springer, Craig
Rothmeier, Michael Smietana and Kate Smith.
STAFF PRESENT: Deputy Director of Planning & Development Services, Dennis
Killough; Planner, Lorrie Fletcher; and Commission Secretary, Selena Serrano.
WORK SESSION:
1. CALL TO ORDER
2. RECAP OF CITY COUNCIL'S ACTION AND DISCUSSION OF PLANNING &
ZONING COMMISSION / SIGN BOARD AGENDA ITEMS.
3. DISCUSSION OF ITEMS ON MEETING AGENDA
4. ADJOURNMENT
REGULAR SESSION:
1. CALL TO ORDER
Vice Chairman Kubiak called the regular session to order at 6:30 p.m.
2. EXECUTIVE SESSION
No Executive session held.
3. APPROVAL OF THE MINUTES
A motion was made to approve the minutes from the February 9, 2016 meeting.
Motion: Greer
Second: Smith
Ayes: Smietana, Greer, Kubiak, Springer, Smith, Rothmeier
Nays: None
Abstain: None
Approved: 6-0
Planning&Zoning Commission Meeting Minutes—February 23, 2017
Page 1 of 5
4. ADMINISTRATIVE COMMENTS
No comments.
REGULAR AGENDA:
6. CONSIDER: ZA16-089, SITE PLAN FOR ROYAL AND ANNIE SMITH PARK
ON PROPERTY DESCRIBED AS TRACT 1, J.G. ALLEN SURVEY,
ABSTRACT NO. 18, SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 3045 JOHNSON ROAD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN NEIGHBORHOOD #
11. PUBLIC HEARING
Planner, Lorrie Fletcher, presented Item No. ZA16-089.
Commission stated that the City is trying to utilize non-impervious cover material.
Commission asked if there was any thought process regarding water runoff with this
additional parking area.
Construction Manager, Peter Kao, stated that the whole process of the site plan and
utilizing non-impervious material that could potentially cause water runoff was well
evaluated. He also stated that maximizing the parking space could benefit both the
Florence Elementary School and community.
Commission asked if the additional parking space was necessary.
Peter Kao stated that potentially in the future there could be some added amenities. He
also spoke of many requests that have been asked for regarding additional parking
space to serve the existing playground and Elementary School.
Vice Chairman Kubiak opened the public hearing.
Vice Chairman Kubiak closed the public hearing.
A motion was made to approve item ZA16-089 subject to the Staff Report dated
February 16, 2017 and Site Plan Review Summary No. 2 dated January 13, 2017.
Motion: Greer
Second: Smith
Ayes: Smietana, Greer, Kubiak, Springer, Smith, Rothmeier
Nays: None
Abstain: None
Approved: 6-0
Planning&Zoning Commission Meeting Minutes—February 23, 2017
Page 2 of 5
5. CONSIDER: ZA15-149, SPECIFIC USE PERMIT FOR TELECOMMUNICATION
TOWERS, ANTENNAS, OR ANCILLARY STRUCTURES ON PROPERTY
DESCRIBED AS TRACTS 1F AND 1G, RICHARD EADS SURVEY,
ABSTRACT NO. 481 AND LOTS 11A AND 11B, OAKS ADDITION,
SOUTHLAKE, TARRANT COUNTY, TEXAS; LOCATED AT 1335 & 1361 E.
HIGHLAND STREET AND 1009 N. CARROLL AVENUE, SOUTHLAKE,
TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT AND
"AG" AGRICULTURAL DISTRICT. SPIN NEIGHBORHOOD # 3. PUBLIC
HEARING
Planner, Lorrie Fletcher, presented Item No. ZA15-149.
Commission asked if a variance is required for the pole in this location.
Lorrie Fletcher stated that there is a setback variance required according to the Specific
Use Permit regulations even though it is replacing the previous light pole.
Commission asked if there was a variance granted to put the light pole there from the
beginning.
Staff stated that this location would have to have a variance granted to install a light
pole in this location due to the type of lighting or if the light pole had to be replaced.
Applicant- Peter Kavanaugh, 1620 Handley Drive, Dallas TX- gave a brief presentation
of the plans and how they're using an existing location of a light pole instead of building
a whole new structure. He also spoke of the variance requested and if others wanted to
use their pole, they would have to go to the next light pole and possibly replicate their
cell tower. He also explained that in order to not have any negative impact with the
playing area, they moved the compound enclosure to the far east side.
Commission asked why they chose this location.
Applicant stated that this location would provide a wide coverage of signal.
Commission asked if there was already an existing cell tower at the site.
Matt Miller, Assistant Superintendant, Carroll ISD- stated that there is not currently a cell
tower in this location.
Commission asked about the future growth of this plan.
Mr. Miller spoke of the potential expansion ideas of the property. He continued to clarify
that there are no decisions for future plans. He also stated if there was a need for
another cell tower they would consider adding another one.
Commission discussed concerns on the quantity of cell towers being built in the City.
Mr. Miller stated that they have not had any issues with the City.
Planning&Zoning Commission Meeting Minutes—February 23, 2017
Page 3 of 5
Commission asked about the compound enclosure and why that's the best location for
it.
Mr. Miller clarified its due to elevation changes, he also stated that they tried to get it as
far away from the playing area as they could.
Commission discussed the screen wall and the applicant's flexibility of the height and
what the requirements are.
Vice Chairman opened the public hearing.
Vice Chairman closed the public hearing.
Commission continued to discuss the variance for the co-location requirements and
suggest that the applicant present to City Council a structure of what it would look like
with additional racks.
A motion was made to approve Item ZA15-149 subject to Staff Report dated February
17, 2017 and Specific Use Permit Review Summary No. 3 dated February 14, 2017;
granting the variances requested and noting the applicant's willingness to present City
Council with an optional structure showing expanded capacity to house additional
canisters in providing co-location; also, noting the applicant's willingness to provide a 10
foot screening wall around the equipment compound.
Motion: Greer
Second: Smith
Ayes: Smietana, Greer, Kubiak, Springer, Smith, Rothmeier
Nays: None
Abstain: None
Approved: 6-0
7. CONSIDER: ZA17-008, SPECIFIC USE PERMIT FOR A MASS GATHERING
ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY CHURCH -
114 CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 700 BLESSED WAY, SOUTHLAKE,
TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING
Planner, Lorrie Fletcher, presented Item ZA17-008.
Applicants- Sarah Phillips 4820 West Grove Drive, Addison, TX Rescue Her- Marcy
VanWormer 1117 Eastwick, Roanoke, TX Gateway Church- opened for questions.
Applicant clarified the times that the roads will be closed off.
Commission asked about the RescueHer Organization.
Planning&Zoning Commission Meeting Minutes—February 23, 2017
Page 4 of 5
Applicant clarified what RescueHer consisted of and also explained why they needed a
Specific Use Permit for 3 years; she explained that the majority of the volunteers and
participants are local and part of Gateway Church.
Vice Chairman opened the public hearing.
Vice Chairman closed the public hearing.
Commission continued to discuss the availability of restrooms.
Applicant clarified that they will provide portable toilets depending on the registries.
A motion was made to approve Item ZA17-008 subject to the Staff Report dated
February 17, 2017, noting the applicant's willingness to consult with the City staff on
various matters including the number of temporary restroom facilities.
Motion: Greer
Second: Smith
Ayes: Smietana, Greer, Kubiak, Springer, Smith, Rothmeier
Nays: None
Abstain: None
Approved: 6-0
7. MEETING ADJOURNED AT 7:21 P.M.
Daniel Kubiak
ATTEST: Vice Chairman
Selena Serrano
Commission Secretary
Planning&Zoning Commission Meeting Minutes—February 23, 2017
Page 5 of 5