Item 4A lugCITY OF
SOUTHLAK.-E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 7, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John
Huffman, Chad Patton, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager/Director of Economic Development Alison Ortowski,
Deputy Director of Marketing and Communication Pilar Schank, Senior Marketing
Manager Jill Lind, Chief Financial Officer Sharen Jackson, Purchasing Manager Tim
Slifka, Municipal Court Manager Kristin White, Director of Community Services Chris
Tribble, Community Relations Manager Jenni Lanier, Deputy Director of Community
Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Development Services Manager Daniel Ford, Senior Director of Planning and
Development Services Ken Baker, Building Operations Manager Michael White,
Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue,
Deputy Director of Public Works Operations Cristina McMurray, City Attorney E. Allen
Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. LOCAL BUSINESS REPORT
Assistant City Manager/Director of Economic Development Alison Ortowski introduced
Berenice Carnarillo with Smashburger.
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Page 1 of 19
4. HONORS AND RECOGNITIONS:
4A. PROCLAMATION FOR THE SOUTHLAKE EMPLOYEE APPRECIATION
WEEK
Mayor Hill introduced Deputy Director of Marketing and Communication Pilar Schank
who discussed the upcoming Employee Appreciation Week on February 13 — 17, 2017.
Councilmembers thanked employees for all of their hard work and professionalism.
Mayor Hill then presented a proclamation to attending employees in honor of this
important week.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight's agenda.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:03 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551 , Texas Government Code, Section 551 .071 ,
consultation with attorney; Section 551 .072: deliberation regarding real property; and
Section 551.074: deliberation regarding personnel matters. City Council adjourned for
Executive Session at 6:03 p.m. Executive Session began at 6:14 p.m. and concluded at
7:05 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:09 p.m. and asked if there was needed action
from the executive session.
Motion was made to authorize city staff to move forward with the acquisition of the
property as discussed in executive session.
Motion: Williamson
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
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3A. MAYOR'S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton briefly introduced the next reports.
3131. OPEN GOV LAUNCH, TRANSPARENCY INITIATIVES
Chief Financial Officer Sharen Jackson presented information on the launch of a new
initiative, Open Gov, and Deputy Director of Marketing and Communication Pilar
Schank presented related information on transparency initiatives on the City's website.
3132. 2017 SEAL OF DISTINCTION FROM WORLDATWORK
Director of Human Resources Stacey Black presented information on receiving the
2017 Seal of Distinction from WorldatWork.
4. CONSENT AGENDA
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE JANUARY 17, 2017 REGULAR CITY
COUNCIL MEETING.
4B. AWARD A CONTRACT FOR UTILITY PARTS AND SUPPLIES TO ATLAS
UTILITY SUPPLY CO. AND FERGUSON WATERWORKS IN AN AMOUNT
NOT TO EXCEED $575,000.
4C. APPROVE CONTRACT AMENDMENT NO. 5 WITH HUITT-ZOLLARS, INC.
FOR THE WHITE CHAPEL BOULEVARD RECONSTRUCTION PROJECT IN
AN AMOUNT NOT TO EXCEED $78,080.
4D. APPROVE AGREEMENT FOR ENGINEERING SERVICES WITH BAIRD,
HAMPTON & BROWN, INC. FOR DESIGN OF WATER SYSTEM AND
PAVEMENT IMPROVEMENTS WITHIN WHISPERING DELL ESTATES IN AN
AMOUNT NOT TO EXCEED $129,895.
4E. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH ALPINE
TREE SERVICE INC.
4F. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH ARBOR
MASTERS TREE SERVICE.
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4G. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH SMITH
LAWN AND TREE.
4H. APPROVE A COMMUNITY EVENTS PARTICIPATION AGREEMENT WITH
THE SOUTHLAKE WOMEN'S CLUB FOR THE 2017 ART IN THE SQUARE
EVENT.
Kris Nelson with Southlake Women's Club discussed this year's event which is being
held on April 28, 29, and 30, 2017.
41. APPROVE SOUTHLAKE PARKS DEVELOPMENT CORPORATION
MATCHING FUNDS REQUEST FROM SOUTHLAKE GIRLS SOFTBALL
ASSOCIATION FOR BATTING CAGES IMPROVEMENTS AT BOB JONES
PARK.
4J. APPROVE AN AGREEMENT WITH PEAK PROGRAM VALUE, LLC FOR
CONSTRUCTION PHASE PROJECT CONTROL SERVICES RELATED TO
THE MARQ SOUTHLAKE CHAMPIONS CLUB PROJECT AND TO THE
BICENTENNIAL PARK PHASE 3 SOUTHLAKE TENNIS CENTER PROJECT
FOR AN AMOUNT NOT TO EXCEED $255,000.
4K. APPROVE RESOLUTION NO. 17-005, CALL A GENERAL ELECTION FOR
MAY 6, 2017 FOR CITY COUNCIL, PLACE 1 AND CITY COUNCIL, PLACE 6.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
CALLING FOR A GENERAL ELECTION TO BE HELD ON MAY 6, 2017;
ESTABLISHING PROCEDURES FOR THAT ELECTION; AND PROVIDING AN
EFFECTIVE DATE.
4L. APPROVE RESOLUTION NO. 17-006, TO APPROVE THE TERMS AND
CONDITIONS OF A CONTRACT FOR MAY 6, 2017 ELECTION SERVICES
BETWEEN THE CITY OF SOUTHLAKE AND THE SOUTHLAKE CRIME
CONTROL AND PREVENTION DISTRICT.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE SOUTHLAKE CITY COUNCIL, APPROVING THE TERMS
AND CONDITIONS OF A CONTRACT FOR ELECTION SERVICES BETWEEN THE
CITY OF SOUTHLAKE AND THE SOUTHLAKE CRIME CONTROL AND
PREVENTION DISTRICT; AUTHORIZING THE MAYOR TO EXECUTE THE
CONTRACT; AND, PROVIDING AN EFFECTIVE DATE.
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4M. APPROVE THE PURCHASE OF MUNIS APPLICATION SUPPORT AND
MAINTENANCE FROM TYLER TECHNOLOGIES IN AN AMOUNT NOT TO
EXCEED $90,817.
4N. APPROVE RESOLUTION NO. 17-008, AN INTERLOCAL MUTUAL AID
AGREEMENT WITH THE CITIES OF GRAPEVINE, HURST, BEDFORD, AND
EULESS IN ORDER TO CONDUCT JOINT POLICE COMMERCIAL VEHICLE
ENFORCEMENT DETAILS.
40. APPROVE ZA17-003, PLAT SHOWING FOR LOTS 52-53, F. THROOP NO.
1511 ADDITION ON PROPERTY DESCRIBED AS TRACTS 1GG AND 1C1B,
F. THROOP SURVEY, ABSTRACT NO. 1511, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND ADDRESSED AS 2500 AND 2510 NORTH
KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A"
SINGLE-FAMILY RESIDENTIAL DISTRICT. SPIN #4.
4P. APPROVE PLAT EXTENSION FOR CASE NO. ZA15-145, THE PLAT
REVISION FOR SOUTHLAKE MEADOWS (FORMERLY SAVANNAH
ESTATES) PHASE II, TO EXTEND THE VALIDITY OF THE PLAT TO
JANUARY 19, 2018 ON PROPERTY GENERALLY LOCATED DIRECTLY
NORTH OF SOUTHLAKE MEADOWS PHASE I AT THE NORTHWEST
CORNER OF WEST DOVE ROAD AND WEST STATE HIGHWAY 114,
SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: R-PUD —
RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #5.
4Q. APPROVE PLAT EXTENSION FOR CASE NO. ZA16-001, THE PLAT
REVISION FOR KINGDOM PLACE, TO EXTEND THE VALIDITY OF THE
PLAT FOR ONE YEAR TO FEBRUARY 16, 2018 ON PROPERTY DESCRIBED
AS LOT 9, F. THROOP NO. 1511 ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND TRACTS 2 AND 2L,
FRANCIS THROOP SURVEY, ABSTRACT NO. 1511, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 2080, 2117 AND 2150 EAST
DOVE ROAD, SOUTHLAKE, TEXAS. SPIN #4.
Councilmember John Huffman filed paperwork with the City Secretary to recuse himself
from Item 4Q.
4R. TABLE ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON CORPORATE
DISTRICT ON PROPERTY DESCRIBED AS TRACTS 3132 AND 3B AND A
PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO.
300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114,
BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER
OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL
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BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT'
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT'
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
(THIS ITEM IS REQUESTED TO BE TABLED UNTIL THE APRIL 18, 2017
CITY COUNCIL MEETING.)
4S. TABLE ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON
PROPERTY DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF
EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST
OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND
NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED
ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
PUBLIC HEARING (THIS ITEM IS REQUESTED TO BE TABLED UNTIL THE
APRIL 18, 2017 CITY COUNCIL MEETING.)
4T. TABLE ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1,
CARILLON - HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF
TRACTS 3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT
NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY
114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST
CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL
BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT'
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT'
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. (THIS ITEM IS
REQUESTED TO BE TABLED UNTIL THE APRIL 18, 2017 CITY COUNCIL
MEETING.)
4U. TABLE ORDINANCE NO. 480-564C, (ZA16-071), 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON, PLAZA DISTRICT
ON PROPERTY DESCRIBED AS TRACTS 1, 3A04, 3A04A, 3A05 AND
PORTIONS OF TRACTS, 3A, 3A01, AND 3A03, LARKIN H. CHIVERS
SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND GENERALLY LOCATED AT THE NORTHEAST INTERSECTION
OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD
AND BOUNDED BY EAST STATE HIGHWAY 114 ON THE SOUTH, NORTH
WHITE CHAPEL BOULEVARD ON THE WEST, EAST KIRKWOOD
BOULEVARD ON THE NORTH AND RIVIERA LANE ON THE EAST,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3. PUBLIC HEARING (THIS ITEM IS REQUESTED
TO BE TABLED UNTIL THE APRIL 18, 2017 CITY COUNCIL MEETING.)
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4V. TABLE ZA16-100, SITE PLAN FOR VERIZON WIRELESS ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
500 WEST DOVE ROAD. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #1. PUBLIC HEARING
(THIS ITEM WAS TABLED TO THE FEBRUARY 9, 2017 PLANNING AND
ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING, IT
WILL BE CONSIDERED BY CITY COUNCIL ON FEBRUARY 21, 2017.)
APPROVED
Motion was made to approve the consent agenda as noted and subject to the following:
• Item 41 - approving matching funds for the Southlake Girls Softball Association to
improve batting cages at Bob Jones Park in an amount not to exceed $37,500, or
50% of the project costs should those be less than estimated;
• Tabling Items 4R — 4V as noted; and,
• Noting Councilmember Huffman recused himself from voting on Item 4Q.
Motion: Williamson
Second: McCaskill
All items with the exception of Item 4Q:
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
Item 4Q:
Ayes: Fawks, Hill, McCaskill, Patton, Shafi, Williamson
Abstain: Huffman
Approved: 6-0-1
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1167, 2ND READING, APPOINT AN ASSOCIATE
MUNICIPAL COURT JUDGE. PUBLIC HEARING
APPROVED
No staff presentation was made on Item 6A.
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Page 7 of 19
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Ordinance No. 1167, 2nd reading, to appoint Gary Lee
Hach as associate municipal court judge for a two year term, until February 2019.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE APPOINTING AN ALTERNATE MUNICIPAL JUDGE AND
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE
ALTERNATE MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Hill announced that Item 6E, 6F, and 6G will be taken out of order.
6E. ORDINANCE NO. 480-WWWW, (ZA16-103), 2ND READING, AMENDMENT TO
THE CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO.
480, AS AMENDED, AS IT PERTAINS TO SECTION 37, "DT" DOWNTOWN
DISTRICT, TO ALLOW VEHICLES SALES AND DEMONSTRATIONS AS A
PERMITTED USE WITH APPROVAL OF A SPECIFIC USE PERMIT. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Items 6E,
6F, and 6G simultaneously and answered questions from Council.
Jason Kasal with RPAI also answered Council's questions regarding Items 6E, 6F, and
6G.
Mayor Hill opened the public hearings simultaneously for Items 6E, 6F, and 6G and
asked for anyone wishing to speak on the items to come forward.
Rick Boller, 551 East Dove Road, Southlake, Texas spoke in support and answered
Council's questions regarding the application.
Mayor Hill read comment cards of persons in support but not wishing to speak:
Teresa Schaefer, 908 Tennison Drive, Euless, Texas;
Bill Shafer, 18928 Fortson Avenue, Dallas, Texas;
Tyler Johnson, 9405 Morganson, Fort Worth, Texas;
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Page 8 of 19
Thomas Knowles, 15905 Bent Tree Forest Circle, Unit 100, Dallas, Texas;
Joe Busch, 6713 Brent Lane, Fort Worth, Texas; and,
Patricia Lloyd, 223 Wood Street, Grapevine, Texas.
Mayor Hill closed the public hearing.
Motion was made to approve Ordinance No. 480-WWWW, (ZA16-103), 2nd Reading,
Amendment to the City of Southlake Comprehensive Zoning Ordinance No. 480, as
amended, as it pertains to Section 37, "DT" Downtown District, to allow vehicles sales
and demonstrations as a permitted use with approval of a Specific Use Permit subject to
Staff Report dated January 31 , 2017 and noting the following: Amendment of Section 37
of the City's Zoning Ordinance — "DT" Downtown District will include the following:
• Under Section 37.2 — schedule of uses — add Vehicle Sales and Demonstrations
as an allowable use with an approved SUP and noting that the City Council may
grant variances to the requirements for this use in accordance with the
requirements set forth for the approval of variances in Section 45 — Specific Use
Permits.
• Under Section 37.3 — Definitions - add the following language: Vehicle Sales and
Demonstrations - A display of 10 or less vehicles for the purposes of
demonstrations, test drives, service and new or pre-owned sales subject to the
following criteria:
1) Lease space and parking areas are limited to the specified geographical
area as illustrated in Attachment A.
2) No more than two vehicles on site may be pre-owned.
3) A maximum of 6,000 square feet of floor area within a building can be
allocated to vehicle sales and demonstrations for each individual permitted
use.
4) No more than 20,000 square feet of vehicle showcase area within buildings
are permitted within the specific "DT" Downtown zoning district.
5) Service shall not be performed on more than one vehicle at a time.
6) The term "Service" is limited to specifically exclude the following:
a. No exterior work on vehicles related to body work, repair, glass
service or standard maintenance;
b. No engine or motor work or repair including tune ups, oil changes,
transmission, air conditioning, or automotive battery service;
c. No changing of fluids or oil;
d. No lifting of a vehicle with a jack or car lift;
e. No detailing work including the washing, waxing, vacuuming and
shampooing of the vehicle;
f. No tire maintenance such as installing new tires, rotating tires or
tire repair, or tire pressure activities;
• Add Appendix A which is the exhibit presented this evening which limits the SUP
to a specific geographical area within Town Square.
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Page 9 of 19
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
BY ADDING PROVISIONS TO SECTION 37 — DOWNTOWN DISTRICT; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6F. RESOLUTION NO. 17-001, (ZA16-104), SPECIFIC USE PERMIT FOR
VEHICLE SALES AND DEMONSTRATIONS TO ALLOW A TESLA STORE IN
THE "DT" DOWNTOWN DISTRICT ON PROPERTY DESCRIBED AS LOTS 3R
AND 7, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401
FEDERAL WAY AND 257 GRAND AVENUE, ALSO ADDRESSED AS 251
AND 291 GRAND AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT"
DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Items 6E,
6F, and 6G simultaneously and answered questions from Council.
Jason Kasal with RPAI also answered Council's questions regarding Items 6E, 6F, and
6G.
One joint public hearing for Items 6E, 6F, and 6G was held during the consideration of
Item 6E.
Motion was made to approve Resolution No. 17-001 , (ZA16-104), Specific Use Permit
(SUP) for vehicle sales and demonstrations to allow a Tesla store in the "DT" Downtown
District on property described as Lots 3R and 7, Block 4R1 , Southlake Town Square
Addition, subject to Staff Report dated January 31 , 2017 and Revised Specific Use
Permit Review Summary No. 2 dated December 30, 2016 and noting the following:
• The SUP approval is for Vehicle Sales and Demonstration to allow a Tesla store
to locate in an approximate 4,565 square foot leasable area located at 257 Grand
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Page 10 of 19
Avenue (former Buckle's space). There will be a maximum of 10 vehicles on the
site at one time including inside and outside the premise.
• The applicant has agreed with approval of the rendering presented this evening
which would remove the roll up doors at the back of the building. If the applicant
and staff agree that the front doors become problematic, roll up doors at the back
will be allowed with staff approval.
• The outside storage of the Tesla vehicles will primarily occur in the six parking
spaces indicated on the exhibit presented by the applicant, however, noting that
if any of the six spaces are occupied by a member of the public during or after
business hours, the vehicles are permitted to use other nearby parking spaces
for storage.
• The applicant has agreed to add three additional general parking spaces to the
lot located behind the Tesla showroom in the general location where the
dumpster/parking island is located today.
• All wiring for electrical charging stations must be below ground.
• The SUP will be valid for the term of the lease for this specific tenant and any
subsequent options and extensions.
• Granting a variance to the Section 2A requirement to allow battery service work
to be performed at the Tesla location.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR VEHICLE SALES AND
DEMONSTRATIONS ON COMMMERCIAL PROPERTY WITHIN THE CITY OF
SOUTHLAKE, TEXAS, LOCATED AT 1401 FEDERAL WAY AND 257 GRAND
AVENUE, ALSO ADDRESSED AS 251 AND 291 GRAND AVENUE, BEING
DESCRIBED AS LOTS 3R AND 7, BLOCK 4R1 , SOUTHLAKE TOWN SQUARE
ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE
DATE.
6G. RESOLUTION NO. 17-002, (ZA16-105), SPECIFIC USE PERMIT FOR
ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS
LOT 3R, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401
FEDERAL WAY, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT"
DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
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Senior Director of Planning and Development Services Ken Baker presented Items 6E,
6F, and 6G simultaneously and answered questions from Council.
Jason Kasal with RPAI also answered Council's questions regarding Items 6E, 6F, and
6G.
One joint public hearing for Items 6E, 6F, and 6G was held during the consideration of
Item 6E.
Motion was made to approve Resolution No. 17-002, (ZA16-105), Specific Use Permit
for electric vehicle charging spaces on property described as Lot 3R, Block 4R1 ,
Southlake Town Square Addition subject to Staff Report dated January 31 , 2017 and
Revised Specific Use Permit Review Summary No. 2 dated December 30, 2016 and
noting:
• Up to six electric vehicle charging stations are permitted at the location indicated
on the exhibit presented this evening.
• Also approving signage in conjunction with the electrical vehicle charging stations
consistent with the exhibits presented this evening.
• Allowing the electric charging stations to be utilized by the general public.
• The SUP will be valid for the term of the lease for this specific tenant and any
subsequent options and extensions.
• All wiring for electrical charging stations must be below ground.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING
SPACES ON COMMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE,
TEXAS, LOCATED AT 1401 FEDERAL WAY, BEING DESCRIBED AS LOT 3R,
BLOCK 4R1 , SOUTHLAKE TOWN SQUARE ADDITION AS DEPICTED ON THE
APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE.
Mayor Hill announced that Council would now go back to Item 6B.
6B. ORDINANCE NO. 480-513A, (ZA16-099), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR THE SOUTHLAKE PROFESSIONAL PLAZA ON
PROPERTY BEING DESCRIBED AS LOT 15, J.G. ALLEN NO. 18 ADDITION,
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AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
LOCATED AT 3055-3081 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE,
TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT
WITH "0-1" OFFICE DISTRICT USES. PROPOSED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES
INCLUDING AN AMBULATORY SURGERY CENTER. SPIN #11. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B
and answered questions from Council.
The applicant was present but no presentation was requested from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Ordinance No. 480-513A, (ZA16-099), 2nd Reading,
Zoning Change and Site Plan for the Southlake Professional Plaza subject to Staff
Report dated February 6, 2017 and Site Plan Review Summary No. 3 dated January 31 ,
2017; and noting:
• Amending the existing ordinance for the site to allow the permitted uses listed on
Page 2 of the February 6, 2017 Staff Report and include an ambulatory surgery
center and a covered drop-off and pick up parking space for the building located
at 3075 West Southlake Boulevard;
• Accepting the amended site plan which indicates a covered drop-off and pick up
parking space for patients, a generator yard and a concrete pad for HVAC
equipment;
• Accepting the landscape plan which includes screening of the HVAC equipment
and replacement, planting of a new 4-inch caliper Lace Bark Elm, and removal of
two dead trees and replacing with a 4-inch caliper Live Oak and 4-inch caliper
Shumard Oak;
• Accepting the revised SP-2 regulations presented this evening; and,
• Finally, noting that unless indicated in this motion all other zoning regulations and
variances associated with the existing S-P-2 zoning for this site will remain in
effect.
Motion: Fawks
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017
Page 13 of 19
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS Lot
15 OF THE J. G. ALLEN SURVEY, ADDITION NO. 18, AND BEING APPROXIMATELY
4.87 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT LIMITED TO THE "0-1" OFFICE
DISTRICT USES TO "S-P-2" GENERALIZED SITE PLAN DISTRICT LIMITED TO THE
"0-1" OFFICE DISTRICT USES INCLUDING AN AMBULATORY SURGERY CENTER,
AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6C. ORDINANCE NO. 480-474A (ZA16-026), 2ND READING, ZONING CHANGE
(RIVER OAKS ADDITION) AND SITE PLAN FOR RIVER OAKS PARK OFFICE
BUILDING ON PROPERTY DESCRIBED AS LOT 7, BLOCK 1, RIVER OAKS
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 100-121 RIVER OAKS DRIVE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE
PLAN DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN #11. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Skip Blake with Blake Architects presented Item 6C and answered questions
from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017
Page 14 of 19
Motion was made to approve Ordinance No. 480-474A (ZA16-026), 2nd Reading, Zoning
Change (River Oaks Addition) and Site Plan for River Oaks Park Office Building subject
to Staff Report dated February 1 , 2017 and Site Plan Review Summary No. 8 dated
February 1 , 2017 and noting:
• Amending the zoning ordinance to include the architectural rending presented
this evening as an acceptable building type for all lots in the zoning district and
approving the site plan for Lot 7;
• The trail along the creek will be constructed prior to the issuance of a certificate
of occupancy for the Lot 7 building;
• The four oaks trees on the southern portion of the site will be transplanted
elsewhere on the site per the tree conservation plan; and,
• Finally noting that unless indicated in this motion all other zoning regulations
associated with the existing S-P-2 zoning for this site will remain in effect.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
1-10, BLOCK 1 , RIVER OAKS ADDITION, BEING APPROXIMATELY 12.326 ACRES
FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT
USES, TO "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE
DISTRICT USES AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE
SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6D. ORDINANCE NO. 480-723, (ZA16-080), 2ND READING, ZONING CHANGE
AND CONCEPT PLAN ON PROPERTY DESCRIBED AS TRACT 3802,
WILLIAM H. MARTIN SURVEY, ABSTRACT NO. 1068, SOUTHLAKE,
TARRANT COUNTY, TEXAS, AND LOCATED AT 2001 RANDOL MILL
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017
Page 15 of 19
AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT. REQUESTED ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN #5. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
The applicant was present but no presentation was requested from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Ordinance No. 480-723, (ZA16-080), 2nd Reading, Zoning
Change and Concept Plan subject to Staff Report dated January 31 , 2017 and Concept
Plan Review Summary No. 3 dated December 28, 2016 and noting approval of the
concept plan as presented including the drainage improvements as shown on the
concept and grading plans.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACT 31302, WILLIAM H. MARTIN SURVEY, ABSTRACT NO. 1068, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, APPROXIMATELY 1 .607 ACRES FROM
"AG" AGRICULTURAL DISTRICT TO "SF-1A" SINGLE-FAMILY RESIDENTIAL
DISTRICT AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE
SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS
AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017
Page 16 of 19
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6E. ORDINANCE NO. 480-WWWW, (ZA16-103), 2ND READING, AMENDMENT TO
THE CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO.
480, AS AMENDED, AS IT PERTAINS TO SECTION 37, "DT" DOWNTOWN
DISTRICT, TO ALLOW VEHICLES SALES AND DEMONSTRATIONS AS A
PERMITTED USE WITH APPROVAL OF A SPECIFIC USE PERMIT. PUBLIC
HEARING
APPROVED
Items 6E, 6F, and 6G were approved earlier in the meeting.
6F. RESOLUTION NO. 17-001, (ZA16-104), SPECIFIC USE PERMIT FOR
VEHICLE SALES AND DEMONSTRATIONS TO ALLOW A TESLA STORE IN
THE "DT" DOWNTOWN DISTRICT ON PROPERTY DESCRIBED AS LOTS 3R
AND 7, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401
FEDERAL WAY AND 257 GRAND AVENUE, ALSO ADDRESSED AS 251
AND 291 GRAND AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT"
DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
Items 6E, 6F, and 6G were approved earlier in the meeting.
6G. RESOLUTION NO. 17-002, (ZA16-105), SPECIFIC USE PERMIT FOR
ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS
LOT 3R, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401
FEDERAL WAY, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT"
DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
Items 6E, 6F, and 6G were approved earlier in the meeting.
6H. ORDINANCE NO. 480-VVVV, 2ND READING, AMENDMENT TO THE CITY OF
SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS
AMENDED, TO ADD DEVELOPMENT REGULATIONS FOR THE BUFFERING
OF NATURAL AREAS ALONG STREAMS, TO ADD REGULATIONS
REGARDING THE USE OF PERMEABLE PAVEMENT AND TO INCLUDE
MISCELLANEOUS CORRECTIONS. PUBLIC HEARING
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017
Page 17 of 19
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
Motion was made to approve Ordinance No. 480-VVVV, 2nd reading, amendment to the
City of Southlake Comprehensive Zoning Ordinance No. 480, as amended, to add
development regulations for the buffering of natural areas along streams, to add
regulations regarding the use of permeable pavement and to include miscellaneous
corrections and subject to Staff Report dated February 1 , 2017 and noting:
• Modify Section 34.1 , Section as (1) of the Zoning Ordinance to read as follows:
"No more than 2 garage sales within any 12 month period may occur";
• Modify Section 45.1 (43) under "Districts Where Permitted" to delete "RE" and
add "RE-5" and "RE-7";
• Modify Section 45.1 (50) under "Districts Where Permitted" to delete "RE" and
add "RE-5" and "RE-7";
• In regards to the stream buffering requirements -- Section 42 "Bufferyards" of the
zoning ordinance will be amended to include the following:
(1) — Section 42.2 (g) - add a definition for the term "Streamway" and the
definition will match the language indicated on Page 14 of the February 1 , 2017
Staff Report;
(2) - Section 42.4 (h) 1- 8 add regulations for "Determination of Bufferyard
Requirements" and the regulations will match the language as presented on
Pages 14, 15, and 16 of the Staff Report;
• In regards to Permeable Pavers, the following modifications to the zoning
ordinance will be made:
Incentivize the use of permeable pavers — ordinance amendment will reflect
language indicated on Pages 6 and 7 of the Staff Report.
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
ADDING REGULATIONS REGARDING BUFFERING ALONG STREAMS WHICH
ABUT OR PASS THROUGH DEVELOPING PROPERTY; ADDING REGULATIONS
REGARDING THE USE OF PERMEABLE PAVEMENTS; CURING REGULATORY
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017
Page 18 of 19
AND NAMING INCONSISTENCIES WITHIN VARIOUS SECTIONS OF THE
ORDINANCE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 9:19 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hill
Mayor
ATTEST:
Lori Payne, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017
Page 19 of 19