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Item 4A lugCITY OF SOUTHLAK.-E TEXAS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 7, 2017 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John Huffman, Chad Patton, and Shahid Shafi. CITY COUNCIL ABSENT: None. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager/Director of Economic Development Alison Ortowski, Deputy Director of Marketing and Communication Pilar Schank, Senior Marketing Manager Jill Lind, Chief Financial Officer Sharen Jackson, Purchasing Manager Tim Slifka, Municipal Court Manager Kristin White, Director of Community Services Chris Tribble, Community Relations Manager Jenni Lanier, Deputy Director of Community Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Development Services Manager Daniel Ford, Senior Director of Planning and Development Services Ken Baker, Building Operations Manager Michael White, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, Deputy Director of Public Works Operations Cristina McMurray, City Attorney E. Allen Taylor, and City Secretary Lori Payne. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Hill at 5:31 p.m. 2. INVOCATION Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3. LOCAL BUSINESS REPORT Assistant City Manager/Director of Economic Development Alison Ortowski introduced Berenice Carnarillo with Smashburger. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 1 of 19 4. HONORS AND RECOGNITIONS: 4A. PROCLAMATION FOR THE SOUTHLAKE EMPLOYEE APPRECIATION WEEK Mayor Hill introduced Deputy Director of Marketing and Communication Pilar Schank who discussed the upcoming Employee Appreciation Week on February 13 — 17, 2017. Councilmembers thanked employees for all of their hard work and professionalism. Mayor Hill then presented a proclamation to attending employees in honor of this important week. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight's agenda. REGULAR SESSION: 1. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor Hill at 6:03 p.m. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551 , Texas Government Code, Section 551 .071 , consultation with attorney; Section 551 .072: deliberation regarding real property; and Section 551.074: deliberation regarding personnel matters. City Council adjourned for Executive Session at 6:03 p.m. Executive Session began at 6:14 p.m. and concluded at 7:05 p.m. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:09 p.m. and asked if there was needed action from the executive session. Motion was made to authorize city staff to move forward with the acquisition of the property as discussed in executive session. Motion: Williamson Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 2 of 19 3A. MAYOR'S REPORT Mayor Hill briefly announced upcoming meetings and events. 3B. CITY MANAGER'S REPORT City Manager Shana Yelverton briefly introduced the next reports. 3131. OPEN GOV LAUNCH, TRANSPARENCY INITIATIVES Chief Financial Officer Sharen Jackson presented information on the launch of a new initiative, Open Gov, and Deputy Director of Marketing and Communication Pilar Schank presented related information on transparency initiatives on the City's website. 3132. 2017 SEAL OF DISTINCTION FROM WORLDATWORK Director of Human Resources Stacey Black presented information on receiving the 2017 Seal of Distinction from WorldatWork. 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the Consent Agenda items into the record. 4A. APPROVE MINUTES FROM THE JANUARY 17, 2017 REGULAR CITY COUNCIL MEETING. 4B. AWARD A CONTRACT FOR UTILITY PARTS AND SUPPLIES TO ATLAS UTILITY SUPPLY CO. AND FERGUSON WATERWORKS IN AN AMOUNT NOT TO EXCEED $575,000. 4C. APPROVE CONTRACT AMENDMENT NO. 5 WITH HUITT-ZOLLARS, INC. FOR THE WHITE CHAPEL BOULEVARD RECONSTRUCTION PROJECT IN AN AMOUNT NOT TO EXCEED $78,080. 4D. APPROVE AGREEMENT FOR ENGINEERING SERVICES WITH BAIRD, HAMPTON & BROWN, INC. FOR DESIGN OF WATER SYSTEM AND PAVEMENT IMPROVEMENTS WITHIN WHISPERING DELL ESTATES IN AN AMOUNT NOT TO EXCEED $129,895. 4E. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH ALPINE TREE SERVICE INC. 4F. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH ARBOR MASTERS TREE SERVICE. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 3 of 19 4G. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH SMITH LAWN AND TREE. 4H. APPROVE A COMMUNITY EVENTS PARTICIPATION AGREEMENT WITH THE SOUTHLAKE WOMEN'S CLUB FOR THE 2017 ART IN THE SQUARE EVENT. Kris Nelson with Southlake Women's Club discussed this year's event which is being held on April 28, 29, and 30, 2017. 41. APPROVE SOUTHLAKE PARKS DEVELOPMENT CORPORATION MATCHING FUNDS REQUEST FROM SOUTHLAKE GIRLS SOFTBALL ASSOCIATION FOR BATTING CAGES IMPROVEMENTS AT BOB JONES PARK. 4J. APPROVE AN AGREEMENT WITH PEAK PROGRAM VALUE, LLC FOR CONSTRUCTION PHASE PROJECT CONTROL SERVICES RELATED TO THE MARQ SOUTHLAKE CHAMPIONS CLUB PROJECT AND TO THE BICENTENNIAL PARK PHASE 3 SOUTHLAKE TENNIS CENTER PROJECT FOR AN AMOUNT NOT TO EXCEED $255,000. 4K. APPROVE RESOLUTION NO. 17-005, CALL A GENERAL ELECTION FOR MAY 6, 2017 FOR CITY COUNCIL, PLACE 1 AND CITY COUNCIL, PLACE 6. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CALLING FOR A GENERAL ELECTION TO BE HELD ON MAY 6, 2017; ESTABLISHING PROCEDURES FOR THAT ELECTION; AND PROVIDING AN EFFECTIVE DATE. 4L. APPROVE RESOLUTION NO. 17-006, TO APPROVE THE TERMS AND CONDITIONS OF A CONTRACT FOR MAY 6, 2017 ELECTION SERVICES BETWEEN THE CITY OF SOUTHLAKE AND THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. A RESOLUTION OF THE SOUTHLAKE CITY COUNCIL, APPROVING THE TERMS AND CONDITIONS OF A CONTRACT FOR ELECTION SERVICES BETWEEN THE CITY OF SOUTHLAKE AND THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT; AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT; AND, PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 4 of 19 4M. APPROVE THE PURCHASE OF MUNIS APPLICATION SUPPORT AND MAINTENANCE FROM TYLER TECHNOLOGIES IN AN AMOUNT NOT TO EXCEED $90,817. 4N. APPROVE RESOLUTION NO. 17-008, AN INTERLOCAL MUTUAL AID AGREEMENT WITH THE CITIES OF GRAPEVINE, HURST, BEDFORD, AND EULESS IN ORDER TO CONDUCT JOINT POLICE COMMERCIAL VEHICLE ENFORCEMENT DETAILS. 40. APPROVE ZA17-003, PLAT SHOWING FOR LOTS 52-53, F. THROOP NO. 1511 ADDITION ON PROPERTY DESCRIBED AS TRACTS 1GG AND 1C1B, F. THROOP SURVEY, ABSTRACT NO. 1511, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND ADDRESSED AS 2500 AND 2510 NORTH KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE-FAMILY RESIDENTIAL DISTRICT. SPIN #4. 4P. APPROVE PLAT EXTENSION FOR CASE NO. ZA15-145, THE PLAT REVISION FOR SOUTHLAKE MEADOWS (FORMERLY SAVANNAH ESTATES) PHASE II, TO EXTEND THE VALIDITY OF THE PLAT TO JANUARY 19, 2018 ON PROPERTY GENERALLY LOCATED DIRECTLY NORTH OF SOUTHLAKE MEADOWS PHASE I AT THE NORTHWEST CORNER OF WEST DOVE ROAD AND WEST STATE HIGHWAY 114, SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: R-PUD — RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #5. 4Q. APPROVE PLAT EXTENSION FOR CASE NO. ZA16-001, THE PLAT REVISION FOR KINGDOM PLACE, TO EXTEND THE VALIDITY OF THE PLAT FOR ONE YEAR TO FEBRUARY 16, 2018 ON PROPERTY DESCRIBED AS LOT 9, F. THROOP NO. 1511 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND TRACTS 2 AND 2L, FRANCIS THROOP SURVEY, ABSTRACT NO. 1511, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2080, 2117 AND 2150 EAST DOVE ROAD, SOUTHLAKE, TEXAS. SPIN #4. Councilmember John Huffman filed paperwork with the City Secretary to recuse himself from Item 4Q. 4R. TABLE ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON PROPERTY DESCRIBED AS TRACTS 3132 AND 3B AND A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 5 of 19 BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING (THIS ITEM IS REQUESTED TO BE TABLED UNTIL THE APRIL 18, 2017 CITY COUNCIL MEETING.) 4S. TABLE ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING (THIS ITEM IS REQUESTED TO BE TABLED UNTIL THE APRIL 18, 2017 CITY COUNCIL MEETING.) 4T. TABLE ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1, CARILLON - HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS 3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. (THIS ITEM IS REQUESTED TO BE TABLED UNTIL THE APRIL 18, 2017 CITY COUNCIL MEETING.) 4U. TABLE ORDINANCE NO. 480-564C, (ZA16-071), 2ND READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND 3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING (THIS ITEM IS REQUESTED TO BE TABLED UNTIL THE APRIL 18, 2017 CITY COUNCIL MEETING.) REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 6 of 19 4V. TABLE ZA16-100, SITE PLAN FOR VERIZON WIRELESS ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 WEST DOVE ROAD. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #1. PUBLIC HEARING (THIS ITEM WAS TABLED TO THE FEBRUARY 9, 2017 PLANNING AND ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING, IT WILL BE CONSIDERED BY CITY COUNCIL ON FEBRUARY 21, 2017.) APPROVED Motion was made to approve the consent agenda as noted and subject to the following: • Item 41 - approving matching funds for the Southlake Girls Softball Association to improve batting cages at Bob Jones Park in an amount not to exceed $37,500, or 50% of the project costs should those be less than estimated; • Tabling Items 4R — 4V as noted; and, • Noting Councilmember Huffman recused himself from voting on Item 4Q. Motion: Williamson Second: McCaskill All items with the exception of Item 4Q: Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 Item 4Q: Ayes: Fawks, Hill, McCaskill, Patton, Shafi, Williamson Abstain: Huffman Approved: 6-0-1 5. PUBLIC FORUM Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 1167, 2ND READING, APPOINT AN ASSOCIATE MUNICIPAL COURT JUDGE. PUBLIC HEARING APPROVED No staff presentation was made on Item 6A. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 7 of 19 Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Ordinance No. 1167, 2nd reading, to appoint Gary Lee Hach as associate municipal court judge for a two year term, until February 2019. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE APPOINTING AN ALTERNATE MUNICIPAL JUDGE AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE ALTERNATE MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE. Mayor Hill announced that Item 6E, 6F, and 6G will be taken out of order. 6E. ORDINANCE NO. 480-WWWW, (ZA16-103), 2ND READING, AMENDMENT TO THE CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, AS IT PERTAINS TO SECTION 37, "DT" DOWNTOWN DISTRICT, TO ALLOW VEHICLES SALES AND DEMONSTRATIONS AS A PERMITTED USE WITH APPROVAL OF A SPECIFIC USE PERMIT. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Items 6E, 6F, and 6G simultaneously and answered questions from Council. Jason Kasal with RPAI also answered Council's questions regarding Items 6E, 6F, and 6G. Mayor Hill opened the public hearings simultaneously for Items 6E, 6F, and 6G and asked for anyone wishing to speak on the items to come forward. Rick Boller, 551 East Dove Road, Southlake, Texas spoke in support and answered Council's questions regarding the application. Mayor Hill read comment cards of persons in support but not wishing to speak: Teresa Schaefer, 908 Tennison Drive, Euless, Texas; Bill Shafer, 18928 Fortson Avenue, Dallas, Texas; Tyler Johnson, 9405 Morganson, Fort Worth, Texas; REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 8 of 19 Thomas Knowles, 15905 Bent Tree Forest Circle, Unit 100, Dallas, Texas; Joe Busch, 6713 Brent Lane, Fort Worth, Texas; and, Patricia Lloyd, 223 Wood Street, Grapevine, Texas. Mayor Hill closed the public hearing. Motion was made to approve Ordinance No. 480-WWWW, (ZA16-103), 2nd Reading, Amendment to the City of Southlake Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to Section 37, "DT" Downtown District, to allow vehicles sales and demonstrations as a permitted use with approval of a Specific Use Permit subject to Staff Report dated January 31 , 2017 and noting the following: Amendment of Section 37 of the City's Zoning Ordinance — "DT" Downtown District will include the following: • Under Section 37.2 — schedule of uses — add Vehicle Sales and Demonstrations as an allowable use with an approved SUP and noting that the City Council may grant variances to the requirements for this use in accordance with the requirements set forth for the approval of variances in Section 45 — Specific Use Permits. • Under Section 37.3 — Definitions - add the following language: Vehicle Sales and Demonstrations - A display of 10 or less vehicles for the purposes of demonstrations, test drives, service and new or pre-owned sales subject to the following criteria: 1) Lease space and parking areas are limited to the specified geographical area as illustrated in Attachment A. 2) No more than two vehicles on site may be pre-owned. 3) A maximum of 6,000 square feet of floor area within a building can be allocated to vehicle sales and demonstrations for each individual permitted use. 4) No more than 20,000 square feet of vehicle showcase area within buildings are permitted within the specific "DT" Downtown zoning district. 5) Service shall not be performed on more than one vehicle at a time. 6) The term "Service" is limited to specifically exclude the following: a. No exterior work on vehicles related to body work, repair, glass service or standard maintenance; b. No engine or motor work or repair including tune ups, oil changes, transmission, air conditioning, or automotive battery service; c. No changing of fluids or oil; d. No lifting of a vehicle with a jack or car lift; e. No detailing work including the washing, waxing, vacuuming and shampooing of the vehicle; f. No tire maintenance such as installing new tires, rotating tires or tire repair, or tire pressure activities; • Add Appendix A which is the exhibit presented this evening which limits the SUP to a specific geographical area within Town Square. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 9 of 19 Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; BY ADDING PROVISIONS TO SECTION 37 — DOWNTOWN DISTRICT; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6F. RESOLUTION NO. 17-001, (ZA16-104), SPECIFIC USE PERMIT FOR VEHICLE SALES AND DEMONSTRATIONS TO ALLOW A TESLA STORE IN THE "DT" DOWNTOWN DISTRICT ON PROPERTY DESCRIBED AS LOTS 3R AND 7, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401 FEDERAL WAY AND 257 GRAND AVENUE, ALSO ADDRESSED AS 251 AND 291 GRAND AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Items 6E, 6F, and 6G simultaneously and answered questions from Council. Jason Kasal with RPAI also answered Council's questions regarding Items 6E, 6F, and 6G. One joint public hearing for Items 6E, 6F, and 6G was held during the consideration of Item 6E. Motion was made to approve Resolution No. 17-001 , (ZA16-104), Specific Use Permit (SUP) for vehicle sales and demonstrations to allow a Tesla store in the "DT" Downtown District on property described as Lots 3R and 7, Block 4R1 , Southlake Town Square Addition, subject to Staff Report dated January 31 , 2017 and Revised Specific Use Permit Review Summary No. 2 dated December 30, 2016 and noting the following: • The SUP approval is for Vehicle Sales and Demonstration to allow a Tesla store to locate in an approximate 4,565 square foot leasable area located at 257 Grand REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 10 of 19 Avenue (former Buckle's space). There will be a maximum of 10 vehicles on the site at one time including inside and outside the premise. • The applicant has agreed with approval of the rendering presented this evening which would remove the roll up doors at the back of the building. If the applicant and staff agree that the front doors become problematic, roll up doors at the back will be allowed with staff approval. • The outside storage of the Tesla vehicles will primarily occur in the six parking spaces indicated on the exhibit presented by the applicant, however, noting that if any of the six spaces are occupied by a member of the public during or after business hours, the vehicles are permitted to use other nearby parking spaces for storage. • The applicant has agreed to add three additional general parking spaces to the lot located behind the Tesla showroom in the general location where the dumpster/parking island is located today. • All wiring for electrical charging stations must be below ground. • The SUP will be valid for the term of the lease for this specific tenant and any subsequent options and extensions. • Granting a variance to the Section 2A requirement to allow battery service work to be performed at the Tesla location. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR VEHICLE SALES AND DEMONSTRATIONS ON COMMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 1401 FEDERAL WAY AND 257 GRAND AVENUE, ALSO ADDRESSED AS 251 AND 291 GRAND AVENUE, BEING DESCRIBED AS LOTS 3R AND 7, BLOCK 4R1 , SOUTHLAKE TOWN SQUARE ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. 6G. RESOLUTION NO. 17-002, (ZA16-105), SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS LOT 3R, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401 FEDERAL WAY, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING APPROVED REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 11 of 19 Senior Director of Planning and Development Services Ken Baker presented Items 6E, 6F, and 6G simultaneously and answered questions from Council. Jason Kasal with RPAI also answered Council's questions regarding Items 6E, 6F, and 6G. One joint public hearing for Items 6E, 6F, and 6G was held during the consideration of Item 6E. Motion was made to approve Resolution No. 17-002, (ZA16-105), Specific Use Permit for electric vehicle charging spaces on property described as Lot 3R, Block 4R1 , Southlake Town Square Addition subject to Staff Report dated January 31 , 2017 and Revised Specific Use Permit Review Summary No. 2 dated December 30, 2016 and noting: • Up to six electric vehicle charging stations are permitted at the location indicated on the exhibit presented this evening. • Also approving signage in conjunction with the electrical vehicle charging stations consistent with the exhibits presented this evening. • Allowing the electric charging stations to be utilized by the general public. • The SUP will be valid for the term of the lease for this specific tenant and any subsequent options and extensions. • All wiring for electrical charging stations must be below ground. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON COMMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 1401 FEDERAL WAY, BEING DESCRIBED AS LOT 3R, BLOCK 4R1 , SOUTHLAKE TOWN SQUARE ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. Mayor Hill announced that Council would now go back to Item 6B. 6B. ORDINANCE NO. 480-513A, (ZA16-099), 2ND READING, ZONING CHANGE AND SITE PLAN FOR THE SOUTHLAKE PROFESSIONAL PLAZA ON PROPERTY BEING DESCRIBED AS LOT 15, J.G. ALLEN NO. 18 ADDITION, REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 12 of 19 AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 3055-3081 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES INCLUDING AN AMBULATORY SURGERY CENTER. SPIN #11. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6B and answered questions from Council. The applicant was present but no presentation was requested from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Ordinance No. 480-513A, (ZA16-099), 2nd Reading, Zoning Change and Site Plan for the Southlake Professional Plaza subject to Staff Report dated February 6, 2017 and Site Plan Review Summary No. 3 dated January 31 , 2017; and noting: • Amending the existing ordinance for the site to allow the permitted uses listed on Page 2 of the February 6, 2017 Staff Report and include an ambulatory surgery center and a covered drop-off and pick up parking space for the building located at 3075 West Southlake Boulevard; • Accepting the amended site plan which indicates a covered drop-off and pick up parking space for patients, a generator yard and a concrete pad for HVAC equipment; • Accepting the landscape plan which includes screening of the HVAC equipment and replacement, planting of a new 4-inch caliper Lace Bark Elm, and removal of two dead trees and replacing with a 4-inch caliper Live Oak and 4-inch caliper Shumard Oak; • Accepting the revised SP-2 regulations presented this evening; and, • Finally, noting that unless indicated in this motion all other zoning regulations and variances associated with the existing S-P-2 zoning for this site will remain in effect. Motion: Fawks Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 13 of 19 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS Lot 15 OF THE J. G. ALLEN SURVEY, ADDITION NO. 18, AND BEING APPROXIMATELY 4.87 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT LIMITED TO THE "0-1" OFFICE DISTRICT USES TO "S-P-2" GENERALIZED SITE PLAN DISTRICT LIMITED TO THE "0-1" OFFICE DISTRICT USES INCLUDING AN AMBULATORY SURGERY CENTER, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6C. ORDINANCE NO. 480-474A (ZA16-026), 2ND READING, ZONING CHANGE (RIVER OAKS ADDITION) AND SITE PLAN FOR RIVER OAKS PARK OFFICE BUILDING ON PROPERTY DESCRIBED AS LOT 7, BLOCK 1, RIVER OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 100-121 RIVER OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #11. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Skip Blake with Blake Architects presented Item 6C and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 14 of 19 Motion was made to approve Ordinance No. 480-474A (ZA16-026), 2nd Reading, Zoning Change (River Oaks Addition) and Site Plan for River Oaks Park Office Building subject to Staff Report dated February 1 , 2017 and Site Plan Review Summary No. 8 dated February 1 , 2017 and noting: • Amending the zoning ordinance to include the architectural rending presented this evening as an acceptable building type for all lots in the zoning district and approving the site plan for Lot 7; • The trail along the creek will be constructed prior to the issuance of a certificate of occupancy for the Lot 7 building; • The four oaks trees on the southern portion of the site will be transplanted elsewhere on the site per the tree conservation plan; and, • Finally noting that unless indicated in this motion all other zoning regulations associated with the existing S-P-2 zoning for this site will remain in effect. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 1-10, BLOCK 1 , RIVER OAKS ADDITION, BEING APPROXIMATELY 12.326 ACRES FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES, TO "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "0-1" OFFICE DISTRICT USES AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6D. ORDINANCE NO. 480-723, (ZA16-080), 2ND READING, ZONING CHANGE AND CONCEPT PLAN ON PROPERTY DESCRIBED AS TRACT 3802, WILLIAM H. MARTIN SURVEY, ABSTRACT NO. 1068, SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2001 RANDOL MILL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 15 of 19 AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #5. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. The applicant was present but no presentation was requested from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Ordinance No. 480-723, (ZA16-080), 2nd Reading, Zoning Change and Concept Plan subject to Staff Report dated January 31 , 2017 and Concept Plan Review Summary No. 3 dated December 28, 2016 and noting approval of the concept plan as presented including the drainage improvements as shown on the concept and grading plans. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT 31302, WILLIAM H. MARTIN SURVEY, ABSTRACT NO. 1068, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, APPROXIMATELY 1 .607 ACRES FROM "AG" AGRICULTURAL DISTRICT TO "SF-1A" SINGLE-FAMILY RESIDENTIAL DISTRICT AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 16 of 19 PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6E. ORDINANCE NO. 480-WWWW, (ZA16-103), 2ND READING, AMENDMENT TO THE CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, AS IT PERTAINS TO SECTION 37, "DT" DOWNTOWN DISTRICT, TO ALLOW VEHICLES SALES AND DEMONSTRATIONS AS A PERMITTED USE WITH APPROVAL OF A SPECIFIC USE PERMIT. PUBLIC HEARING APPROVED Items 6E, 6F, and 6G were approved earlier in the meeting. 6F. RESOLUTION NO. 17-001, (ZA16-104), SPECIFIC USE PERMIT FOR VEHICLE SALES AND DEMONSTRATIONS TO ALLOW A TESLA STORE IN THE "DT" DOWNTOWN DISTRICT ON PROPERTY DESCRIBED AS LOTS 3R AND 7, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401 FEDERAL WAY AND 257 GRAND AVENUE, ALSO ADDRESSED AS 251 AND 291 GRAND AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING APPROVED Items 6E, 6F, and 6G were approved earlier in the meeting. 6G. RESOLUTION NO. 17-002, (ZA16-105), SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS LOT 3R, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1401 FEDERAL WAY, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. PUBLIC HEARING APPROVED Items 6E, 6F, and 6G were approved earlier in the meeting. 6H. ORDINANCE NO. 480-VVVV, 2ND READING, AMENDMENT TO THE CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, TO ADD DEVELOPMENT REGULATIONS FOR THE BUFFERING OF NATURAL AREAS ALONG STREAMS, TO ADD REGULATIONS REGARDING THE USE OF PERMEABLE PAVEMENT AND TO INCLUDE MISCELLANEOUS CORRECTIONS. PUBLIC HEARING APPROVED REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 17 of 19 Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Ordinance No. 480-VVVV, 2nd reading, amendment to the City of Southlake Comprehensive Zoning Ordinance No. 480, as amended, to add development regulations for the buffering of natural areas along streams, to add regulations regarding the use of permeable pavement and to include miscellaneous corrections and subject to Staff Report dated February 1 , 2017 and noting: • Modify Section 34.1 , Section as (1) of the Zoning Ordinance to read as follows: "No more than 2 garage sales within any 12 month period may occur"; • Modify Section 45.1 (43) under "Districts Where Permitted" to delete "RE" and add "RE-5" and "RE-7"; • Modify Section 45.1 (50) under "Districts Where Permitted" to delete "RE" and add "RE-5" and "RE-7"; • In regards to the stream buffering requirements -- Section 42 "Bufferyards" of the zoning ordinance will be amended to include the following: (1) — Section 42.2 (g) - add a definition for the term "Streamway" and the definition will match the language indicated on Page 14 of the February 1 , 2017 Staff Report; (2) - Section 42.4 (h) 1- 8 add regulations for "Determination of Bufferyard Requirements" and the regulations will match the language as presented on Pages 14, 15, and 16 of the Staff Report; • In regards to Permeable Pavers, the following modifications to the zoning ordinance will be made: Incentivize the use of permeable pavers — ordinance amendment will reflect language indicated on Pages 6 and 7 of the Staff Report. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; ADDING REGULATIONS REGARDING BUFFERING ALONG STREAMS WHICH ABUT OR PASS THROUGH DEVELOPING PROPERTY; ADDING REGULATIONS REGARDING THE USE OF PERMEABLE PAVEMENTS; CURING REGULATORY REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 18 of 19 AND NAMING INCONSISTENCIES WITHIN VARIOUS SECTIONS OF THE ORDINANCE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED. Mayor Hill adjourned the meeting at 9:19 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Laura Hill Mayor ATTEST: Lori Payne, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 7, 2017 Page 19 of 19