2017-02-07 Council Agenda CITY OF
SOUTHLA14CE
TEXAS
REGULAR CITY COUNCIL MEETING FEBRUARY 7 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local Business Report
4. Honors and recognitions:
A. Proclamation for the Southlake Employee Appreciation Week
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the Citv Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues
related to legislative items.
b. Seek advice of the city attorney regarding legal issues
associated with residential construction claims.
C. Seek advice of the city attorney regarding right of way
associated with 100 East Chapel Downs Drive.
City of Southlake values:
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City of Southlake
City Council meeting agenda
February 7, 2017
Page 2 of 9
2. Section 551.072: Deliberation re-garding real property
a. Discuss counter request to appraisal for real property
located at 950 North White Chapel Boulevard impacting the
North White Chapel Boulevard widening project.
3. Section 551.074: Deliberation regarding ersonnel matters
a. Deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of the City
Manager and City Secretary.
b. Deliberate the appointment of city board and commission
members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Open Gov Launch, Transparency Initiatives
2. 2017 Seal of Distinction from WorldatWork
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the January 17, 2017 regular City Council meeting.
B. Award a contract for utility parts and supplies to Atlas Utility Supply Co.
and Ferguson Waterworks in an amount not to exceed $575,000.
C. Approve Contract Amendment No. 5 with Huitt-Zollars, Inc. for the White
Chapel Boulevard Reconstruction Project in an amount not to exceed
$78,080.
D. Approve agreement for engineering services with Baird, Hampton &
Brown, Inc. for design of Water System and Pavement Improvements
within Whispering Dell Estates in an amount not to exceed $129,895.
E. Approve contract renewal for tree services with Alpine Tree Service Inc.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2017
Page 3 of 9
F. Approve contract renewal for tree services with Arbor Masters Tree
Service.
G. Approve contract renewal for tree services with Smith Lawn and Tree.
H. Approve a Community Events Participation Agreement with the Southlake
Women's Club for the 2017 Art in the Square event.
!. Approve Southlake Parks Development Corporation Matching Funds
Request from Southlake Girls Softball Association for Batting Cages
Improvements at Bob Jones Park.
J. Approve an agreement with Peak Program Value, LLC for Construction
Phase Project Control Services related to The Marq Southlake Champions
Club project and to the Bicentennial Park Phase 3 Southlake Tennis
Center project for an amount not to exceed $255,000.
K. Approve Resolution No. 17-005, Call a General Election for May 6, 2017
for City Council, Place 1 and City Council, Place 6.
L. Approve Resolution No. 17-006, to approve the terms and conditions of a
contract for May 6, 2017 election services between the City of Southlake
and the Southlake Crime Control and Prevention District.
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M. Approve the purchase of Munis application support and maintenance from j
Tyler Technologies in an amount not to exceed $90,817.
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N. Approve Resolution No. 17-008, an interlocal mutual aid agreement with
the cities of Grapevine, Hurst, Bedford, and Euless in order to conduct
joint police commercial vehicle enforcement details.
O. Approve ZA17-003, plat showing for Lots 52-53, F. Throop No. 1511
Addition on property described as Tracts 1 GG and 1 C1 B, F. Throop
Survey, Abstract No. 1511, City of Southlake, Tarrant County, Texas and
addressed as 2500 and 2510 North Kimball Avenue, Southlake, Texas.
Current Zoning: "SF-1A" Single-Family Residential District. SPIN #4.
P. Approve plat extension for Case No. ZA15-145, the plat revision for
Southlake Meadows (formerly Savannah Estates) Phase II, to extend the
validity of the plat to January 19, 2018 on property generally located
directly north of Southlake Meadows Phase I at the northwest corner of
West Dove Road and West State Highway 114, Southiake, Tarrant
County, Texas. Current Zoning: R-PUD — Residential Planned Unit
Development. SPIN #5.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2017
Page 4 of 9
Q. Approve plat extension for Case No. ZA16-001, the plat revision for
Kingdom Place, to extend the validity of the plat for one year to February
16, 2018 on property described as Lot 9, F. Throop No. 1511 Addition, an
addition to the City of Southlake, Tarrant County, Texas and Tracts 2 and
2L, Francis Throop Survey, Abstract No. 1511, City of Southlake, Tarrant
County, Texas and located at 2080, 2117 and 2150 East Dove Road,
Southlake, Texas. SPIN #4.
TABLED ITEMS:
R. Table Ordinance No. 480-5648, (ZA16-029), 2"d Reading, Zoning Change
and Development Plan for Carillon Corporate District on property
described as Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H.
Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County,
Texas and located between the 200 and 400 Block of East State Highway
114, being approximately 1,100 feet east of the northeast corner of East
State Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING (This item is requested to be tabled until the April 18, 2017 City
Council meeting.)
S. Table ZA16-030, Site Plan for Hotel Indigo Carillon on property described
as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City
of Southlake, Tarrant County, Texas and located between the 200 and
400 block of East State Highway 114, being approximately 1,100 feet east
of the northeast corner of East State Highway 114 and North White
Chapel Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center
Zoning District. SPIN #3. PUBLIC HEARING (This item is requested to be
tabled until the April 18, 2017 City Council meeting.)
T. Table ZA16-031, Preliminary Plat or Lots 1 and 2, Block 1, Carillon - Hotel
Indigo on property described as portions of Tracts 3A5, 3A3, 3A and 3A1,
Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant
County, Texas and located between the 200 and 400 Block of East State
Highway 114, being approximately 1,100 feet east of the northeast corner
of East State Highway 114 and North White Chapel Boulevard, Southlake,
Texas. Current Zoning: "ECZ" Employment Center Zoning District.
Requested Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
(This item is requested to be tabled until the April 18, 2017 City Council
meeting.)
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2017
Page 5 of 9
U. Table Ordinance No. 480-564C, (ZA16-071), 2"d Reading, Zoning Change
and Development Plan for Carillon, Plaza District on property described as
Tracts 1, 3A04, 3A04A, 3A05 and portions of Tracts, 3A, 3A01, and 3A03,
Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant
County, Texas and generally located at the northeast intersection of East
State Highway 114 and North White Chapel Boulevard and bounded by
East State Highway 114 on the south, North White Chapel Boulevard on
the west, East Kirkwood Boulevard on the north and Riviera Lane on the
east, Southlake, Texas. Current Zoning: "ECT" Employment Center
Zoning District. Requested Zoning: "ECZ" Employment Center Zoning
District. SPIN #3. PUBLIC HEARING (This item is requested to be tabled
until the April 18, 2017 City Council meeting.)
V. Table ZA16-100, Site Plan for Verizon Wireless on property described as
Lot 1, Block 1, Solana Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 500 West Dove Road. Current
Zoning: "NR-PUD" Non-Residential Planned Unit Development District.
SPIN #1. PUBLIC HEARING (This item was tabled to the February 9,
2017 Planning and Zoning Commission meeting. If approved at that
meeting, it will be considered by City Council on February 21, 2017.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any l
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1167, 2"d Reading, Appoint an Associate Municipal Court
Judge. PUBLIC HEARING
B. Ordinance No. 480-513A, (ZA16-099), 2"d Reading, Zoning Change and
Site Plan for the Southlake Professional Plaza on property being
described as Lot 15, J.G. Allen No. 18 Addition, an addition to the City of
Southlake, Tarrant County, Texas, located at 3055-3081 West Southlake
Boulevard, Southlake, Texas. Current Zoning: "S-P-2" Generalized Site
Plan District with "0-1" Office District uses. Proposed Zoning: "S-P-2"
Generalized Site Plan District with "0-1" Office District uses including an
ambulatory surgery center. SPIN #11. PUBLIC HEARING
C. Ordinance No. 480-474a (ZA16-026), 2nd Reading, Zoning Change (River
Oaks Addition) and Site Plan for River Oaks Park office building on
City of Southlake values:
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City of Southlake
City Council meeting agenda
February 7, 2017
Page B of 9
property described as Lot 7, Block 1, River Oaks Addition, an addition to
the City of Southlake, Tarrant County, Texas, and located at 100-121
River Oaks Drive, Southlake, Texas. Current Zoning: "S-P-2" Generalized
Site Plan District. Requested Zoning: "S-P-2" Generalized Site Plan
District. SPIN #11. PUBLIC HEARING
D. Ordinance No. 480-723, (ZA16-080), 2"d Reading, Zoning Change and
Concept Plan on property described as Tract 31302, William H. Martin
Survey, Abstract No. 1068, Southlake, Tarrant County, Texas, and located j
at 2001 Randol Mill Avenue, Southlake, Texas. Current Zoning: "AG"
Agricultural District. Requested Zoning: "SF-1A" Single Family Residential
District. SPIN #5. PUBLIC HEARING
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E. Ordinance No. 480-VWWVW, (ZA16-103), 2nd Reading, Amendment to the
City of Southlake Comprehensive Zoning Ordinance No. 480, as
amended, as it pertains to Section 37, "DT" Downtown District, to allow
Vehicles Sales and Demonstrations as a permitted use with approval of a
Specific Use Permit. PUBLIC HEARING
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F. Resolution No. 17-001, (ZA16-104), Specific Use Permit for Vehicle Sales
and Demonstrations to allow a Tesla store in the "DT" Downtown District
on property described as Lots 3R and 7, Block 4R1, Southlake Town
Square Addition, City of Southlake, Tarrant County, Texas and located at
1401 Federal Way and 257 Grand Avenue, also addressed as 251 and
291 Grand Avenue, Southlake, Texas. Current Zoning: "DT" Downtown
District. SPIN #8. PUBLIC HEARING
G. Resolution No. 17-002, (ZA16-105), Specific Use Permit for electric
vehicle charging spaces on property described as Lot 3R, Block 4R1,
Southlake Town Square Addition, City of Southlake, Tarrant County,
Texas and located at 1401 Federal Way, Southlake, Texas. Current
Zoning: "DT" Downtown District. SPIN #8. PUBLIC HEARING
H. Ordinance No. 480-VWV, 2"d Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2017
Page 7 of 9
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
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I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, February 3, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, C �-
Carol Ann Borges, TRMC #� a
Deputy City Secretary
If you .plan to attend this public meeting ,, ' disability that requires special
needs, please advise the City Secretary's Office"`hours in advance at 817-748-8096
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation 1 Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2017
Page 8 of 9
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: _ Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2017
Page 9 of 9
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emer enc management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork