Item 4F CITY OF
SOUTHLAKE
MEMORANDUM
February 7, 2017
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve Contract Renewal for Tree Services with Arbor
Masters Tree Service
Action
Requested: Approve contract renewal for tree services with Arbor Masters
Tree Service (Secondary with Arborist).
Background
Information: In February 2015 the City Council approved this contract for
citywide tree services. This contract includes the City of Keller and
City of North Richland Hills as participating cities. The City of
Southlake is the lead agency. The contract includes service
requirements from each of the cities. By combining these
individual city services together under one contract we all benefit
from the expanded purchasing power. This is the second renewal
of this awarded contract. In FY 2016 Southlake spent $175,000 on
these services. With the addition of the services of the cities of
Keller and North Richland Hills the total amount spent by all cities
is pushed to $270,000 per year. This combining of services
provides all three cities with additional purchasing power. Vendor
rates are being held at original 2015 contract rates. No increase is
requested at this renewal.
This multi-city contract provides all tree services for the City of
Southlake, City of North Richland Hills and City of Keller to
include;
♦ Tree Pruning
♦ Roadway Right of Way clearing
♦ Tree removal
♦ Tree and brush debris removal
Stump grinding
• Tree and brush fertilization services
Tree and brush pesticide services
This contract includes tree services requiring an arborist.
Financial
Considerations: Costs for City of Southlake tree services are funded through
budgeted department maintenance accounts. FY 2016
disbursements were $175,000. FY 2017 Budgeted amount
$200,000.
Strategic bink: C1 —Achieve the highest standards of safety and security.
C2—Provide travel convenience within the city and region
C3— Provide attractive and unique spaces of enjoyment of
personal interests
B2—Collaborate with select partners to implement service
solutions
Citizen input/
Board Review: None
Legal Review: Attorney reviewed original proposal documents as to form
Alternatives: Deny approval and re-bid citywide tree services
Supporting
Documents: Contract documents
Staff
Recommendation: Approve contract renewal for this multiple city service.
BEY Of
SOLMHLAKE
January 23,2017
Shawnee Mission Tree Service,Inc.dba Arbor Masters Tree Service
1201 Minters Chapel Road Y 304
Grapevine,Texas 76051
Attn: Mr.Jay Hager
Subject: Notification of Contract Renewal for Tree Services for City of Southlake RFP1409B200TS140012
Dear: Mr.Hager:
The City of Southlake is providing notification of contract renewal,pending City Council approval,for"Tree Services
for City of Southlake RFP1409B200TS140012".This renewal shall become effective February 17,2017 pending City
Council approval{CC Award date and shall continue in full force based on the terms and conditions of the
initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Secondary Vendor with arborist per department needs
Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two(2)more
one(1)year armual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Southlakc
1400 Main Street,Suite 440,Accounts Payable
Southlake,TX 76092 or Email:accounts avablela?cisouthlake.t,\.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state,and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager PPO,CPPB
City of Southlake
1400 Main Street,Suite 440
Southlake,Texas 76092
tslifkana.ci.southlake.ts.us Attest:
Fax:817-748-8048
Lori Payne,TRMC
Contract Renewal Accepted: City Secretary
Signed: Date: Approved as to Form and Legality:
Mayor Laura Bill
City of Southlake City Attorney
ORIGINAL DOCUMENT
S+OYJ
OTT
CITY OF SOUTHLAKE
Council ActiodVIN
Ord./Res.No.
d
December 30,2015 Date Approve
Shawnee Mission Tree Service,Inc.dba Arbor Masters Tree Service
1201 Minters Chapel Road Y 304
Grapevine,Texas 76051
Attn: Mr.Jay Hager
Subject: Notification of Contract Extension for Tree Services for City of Southlake RFP I409B200TS140012
Dear: Mr.Hager:
The City of Southlake is providing notification of contract extension,pending City Council approval,for"Tree Services
for City of Southlake RFP 1409B200TS140012".This extension shall become effective February 17,2016 pending City
Council approval(CC Award dateA-L-E n and shall continue in full force based on the terms and conditions of the
initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Secondary Vendor with arborist per department needs
Payment Terms: Net 30 days(Unless otherwise noted-such as pre-and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three(3)
more one(1)year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Southlake
1400 Main Street,Suite 440,Accounts Payable
Southlake,TX 76092 or Email:accounts pavable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state,and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPD,CPPB 00,VEAkF4
+•11
City of Southlake ; 5 :' '•.,,
1400 Main Street,Suite 440
Southlake,Texas 76092
tslitka@ci.south Iake.tx_us Attest:
Fax:817-748-8048 '•
Lori Payne,TRMC ••'••»M'
ContrFReal Accepted: City SecretarySigne Date: 1a"0?0 Approved as to Form and Legali
Mayr Laura Hill
City of Southlake City Attorney
Cm <' ORIGINAL DOCUMENT
SOUTHEAKE CITY OF SDUT I
Council Actio Y
Ord./Res,No.
19 Date Approved l5
February 11,2015
Shawnee Mission Tree Service,Inc.dba Arbor Masters Tree Service
1201 Minters Chapel Road#304
Grapevine,Texas 76051
Attn: Mr.Jay Hager
Subject: Award of Contract forTree Services for City of Southlake RFP14098200TS140012
Rear Mr.Hager:
The City of Southlake is pleased to inform you that Shawnee Mission Tree Service, Inc. dba Arbor Masters Tree Service of
Grapevine, Texas is the Secondary awarded vendor for'Tree Services for City of Southlake RFP1409B200TS140012' with
arborist The award and this agreement are based on your proposal submission,copy enclosed.Th'ss is a multiple vendor award
contract Your company's is the Secondary vendor with Arborist for this contract. This award was approved by the City of
Southlake City Council ons /1-(S.
The terms and conditions proposed and accepted in this agreement are as follows:
Line Items Awarded Ail items Secondary Vendor with Arborist per department needs.
Payment Terms: Net 30 days(Unless otherwise noted-such as pre-and/or partici payment)
Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but doss contemplate
purchasing the awarded items exclusively during the term of the contract from the successful
vendors.
Method of Payment Shall be made by City procurement card or purchase order
Delivery Terms: FOB Destination
Delivery Locations: Vendor Delivery or City employee pick-up-
Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of initial City Council
approval and is eligible for up to four(4)one(1)year annual renewals.
City Contact Tim Slifka 817-748.8312
Send all billing to: City of Southlake
1400 Main Street,Suite 440,Accounts Payable
Southlake,TX 76092 or via email to accounts a able ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,state,and
local sales taxes.
All other specifications,terms and conditions shall be as provided in the original procurement documents. No other attachments
to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized
representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-74&&312 with any questions.
Tim Slifka,CPPD,CPP
Purchasing Manager
City of Southlake
1400 Main Street,Suite 440 CO
Southlake,Texas 76092
tslifka ci.southlake.tx.us Attest �� '•.•�•���•�,.•' ���•'
Fax:817-748-8048
Lod Payne,TRM
Contract and Award Accepted: City Secretary
Signed: Date:� � � Approved
as to Form and Legali :
Mayor John Terrell
City of Southlake City Attorney ;
Appendix B--Proposal
Submittal Checklist: (To determine validity of proposal)
Appendix B(pages_g_througtt 2D,must he included in the proposal suhmitlal
Appendix C Conflict of tnterest Form(page 26.)must be included in the proposal suhmiltaI,
Vendor Vehicle wnd Equipment List
ArbariSt Ccrdficalion Information
r 1 1 1 1 3 1 1 1
RFP Number: RFP.1409B200TS140012
Project Title; PROVIDE TREE SERVICES
Submittal. 3:00 P.M. (CST),FRIDAY NOVEMBER 14,2014
Deadline:
Submit electronically* to: wrvw.secu rebid usa.com
Requires email account login and password.
Proposer Information:
Proposer's Legal Name: Shawnee Mission Tree Service,Inc.48A1 Arbor Masters Tree Service
Address: 1201 Minters Chapel Road 4304
City,State&ZIP GranqAne.TX 7
Federal Employers
Identification Numtler It 48-da33928
Phone Number: 682-223•1795 Fax Number: 682-223-1657
E-Mail Address: jhager@arbormasters tbm
Proposer Authorization
i,the undersigned,bave the authority to execute this Proposal in its entirety as submitted and enter intoa1contract
an behalf of the Proposer.
Printed Name and Position of Authorized Representative:
Signature or Authorized Representatiivle: _
Signed this (day)of NOd� (month), 2-0" (year)
1 learned of this Requestfor Proposals by the following means:
C Newspaper Advertisement �77 City E-mail tgotificatiun
L. Southlake Website iJ Cold Cal I to City
Mailed?die a Copy Other
SecureBid
Citv ofSouthlake RFP1409B200TS140012 Page 9 of2l
Appendix B—Proposal(continued)
I. RE UIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE
CONSIDERED COMPLETE,AND TO BE EYALUATED FORA CONTRACT AWARD BY THE
CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLO if IVG INFOWATION
1. Proposed Products and/or Services
A. Product or Service Description: Proposers should utilize this section to describe the technical
aspects, capabilities, features and options of the product and/or service proposed in accordance
with the required Scope of Services as ideutified in Appendix A_ Promotional literature,
brochures,or other technical information may be used.
B. Additional Hardware Descriptions: Proposers should also include in this section a detailed
description of what additional hardware and/or software, if any,would be required by the City in
order to fully utilize the goods and/or services proposed.
C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or
guarantees provided by the manufacturer or Proposer with the Proposal submitted.
D. Project Schedule/Dulivery Date: Proposer roust provide a project schedule noting all projected
completion dates for segments of the Project,from start-up to completion,and all delivery dates for
goods covered by the RFP. The Proposal must show the number of days required to deliver and
install the product or equipment after the receipt of the City's Purchase Order.
2. Cost of Proposed Products and/or Services
A. Pricinu: Pricing shalt reflect the full Scope of Services defined herein,inclusive of all associated
cost for delivery,labor,insurance,taxes,overhead,and profit.
B. Schedule of Pricing Proposer shall quote unit pricing in accordance with the itemized listing of
products or contract segments stated in the Scope of Services and using the following format:
-item# :Descri tion•orproductsiservices Rate
SERVICES WITH CERTIFIED ARBORIST ON STAFF
1. Pruning Services
'Free Pruning Services with a Two(2)Nolan Crew
and Equipment er Scope of Services S t9s.o0 /hour
Tree Pruning Services with a Three(3)Man Crew
and Equipment er Scope of Services S 915 09 ihour
Tree Pruning Services with a Four(4)hlan Crew
and Equipment er Scope of Services 5 285.00 ihour
2. Right-of-Way Clearance
Roadway Right of lay Clearing Per Scope of
Services co.ao man/hour
3. Tree Removal Set—vies
2man crew(1)tree climber—(1)ground man
Fasoo ?hour
3 roan crew(2)tree climber—(l)ground man
litour
Other Crcw configuration.Please list.
� !hour
City ofSouthlake - UP1400200'TS140012 Page 10 of 21
4. Stump Grinding
Stump Grinding to Include All Stumps Regardless
of Diameter Per Sco a of Services $ !inch
5. Certified Arborist
Cost per hour for Certified Arborist to perform or
supervise work as required or requested per Scope $_75.00 per hr.
of Services
6. Fertilization and Pesticide Application
$-1 n nn /inch
Fertilization–soil injection/foliar S--MM—/Sq.ft
19.5 /gallon
$ loop /inch
Pesiicide Application–soil injection I foliar5 z3.00 /sq.ft
S 1.25 /gallon
7. Travel CharLe
All vendor travel charges should be included in S 000 per mile
hourly rates listed above.If they are not please list aper 0.00 miles
ITRVId charge per mile.
8. Other Vendor pees
Other Vendor Fees as Required.Please De>cribe.
Knuckteboom for debris removal with operator S
!nr Wige ni ianfillpq nr rtphrin nr tn8g lamar than lK• IF15 nn haul
5
Extra grovnd man or gagger 00.00
S
S
Citv of Southtake - RFP140 13200TS140012 Page 1 I of 21
Item# Desci i tioaof Prod6cts/Services Rate
SERVICES WITHOUT CERTIFIED ARBORIST ON STAFF
1. Prunin Services
Tree Pruning Services with a Two(2)Man Crew
and Equipment r Scope of Services $ 195.00 /hour
Tree Pruning Services with a Tinea(3)Man Crew
and Equipment er Sco a of Services S 235.00 /hour
Tree Pruning Services with a Four(4)Man Crew
and Equipment er Scope of Services $ 2g5.00 /hour
2. Riaht-of-'Way Clearance
Roadway Right of Way Clearing Per Scope of
Services $ Inanihour
3. Tree Removal Services
2 man crew(1)tree climber—(1)ground man $ /hour
3 man crew(2)tree climber—(t)ground man
3 225.00 !hour
Other Crew configuration.Please list.
$ /hour
4. Stump Grinding
ding to Include All Stumps Regardless
r Per Scone of Services S 5.00 /inch
16. 7
on and Pesticide Application
$ 10.00 /inch
n—soil injection 1 foliar
S 1.25 !gallon
$ 1a.00 /inch
ppiication—soil injcctioni foliar $ 25.04 /sq.ft
i;,-, /gallon
raar e
All vendor travel charges should be included in S 0.00 per mile
hourly rates listed above.If they are not please list after
travel charge per mile,
synn miles
7. Other Vendor Fees
Other Vendor Fees as Required.Please Describe.
Knuddebo m for debfis removal with operytor C
far large quantities of debris or tops larger Than 15 S tas.o0
S
S
Extra gicund man or nagger S rf)10
$
City of SouthlAkc RFP1409B200TS140012 Page 12 of 2l l
3. Term of Contract and Option to Extend
Any contract resulting from this RFP shall be effective for twelve months from date of award. The
City anticipates that contract shall be renewed pursuant to the availability of fluids and at the discretion
of the City. The following clauses shall be included in the contract:
A. Option Clause:It is agreed that City will have the option to extend the contract for up to four(4)
additional years, in one-year intervals.To exercise this option,the City shall serve notice 30 days
prior to contract termination or to the end of any one-year extension.The Option to Extend will not
be considered if funding is unavailable or if the contractor's past performance is not within the
industry standard.
B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful
contractor may submit documentation requesting permission to increase pricing no later than 30
days after receiving notice from the City of its intent to extend the agreement.Escalation may only
occur at the time of renewal and only upon securing the approval of the City in writing. Requests
for price adjustments must be solely for the purpose of accommodating an increase in the
contractor's cost,not profits.
Vendors shall show in this quote their anticipated percent of escalation if/when tate option to
extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed
will be a factor in determining the best value to the City. It is the average price over the period of
the contract that will he the price factor considered in the evaluation of this quote.Quotes in which
negative or no escalation is shown will be considered as 0%escalation.
C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates
charged by the Contractor to reflect any changes shown in the comparative statement delivered to
the City. The maximum increase allowed under this provision shall be four percent(4%)per year.
The City shall have authority,in its reasonable discretion, to determine the validity of any change
in Contractor'.rates.City cannot exercise the Option to Extend with any price increases unless the
Vendor completes the section of the Quote requesting anticipated percentage of annual escalation.
FIRS'ADDITIONAL YEAR(FY 2015-2016)ESCALATION........................... ,l_%
SECOND ADDITIONAL YEAR(FY 2016-2017)ESCALATION.................
THIRD ADDITIONAL YEAR(FY 2017-2018)ESCALATIO\N ......................... _n %
FOURTH ADDITIONAL YEAR(FY 2018-2019)ESCALATION...................... 0 %
4. Proposer's Experience/Staff
A. ProjeTeam: Identify all members of the Proposer's team (including both team members and
management) who will be providing any services propoccd and include information which details
their experience.
B. Removal or Replacement of Sta_ff:If an assigned staff person must be removed or replaced for any
reason,the replacement person must be approved by City prior to joining the project.
C. Business Establishment: State the number of years the Proposer's busineas has been establi.hed
and operating. If Proposer's business has changed names or if the principals operating the business
operate any similar businesses under different names, or have operated any other businesses or
changed the legal status or form of the business within the last five (5) years, all names, of
predecessor business names, affiliated entities, and previous business entities operated by the
principals.if different than present,must be provided',
City of southlake - kF1'14d9S20UTS140012 Page 13 of 2l
State the number of years experience the business bas: _sn ; and the number of employees:
iso
D. Pro'ect Related �x erience; All Proposals must include detailed information that details the
Proposer's experience and expertise in providing the requested services that demonstrates the
Proposer's ability to logically plan and complete the requested project.
5. References
Proposer sbali provide four(4)references where Proposer has performed similar to or the same types
of services as described herein.
Reference#1:
Client 1 Company Name:
See attached list
Contact Name: E
Title:
Phone: Email:
Date and Scope of Work Provided:
Reference 92:
Client/Company Name:
Contact Name: Contact Titic:
Phone: Email:
Date and Scope of Work Provided:
Reference#3:
Client 1 Company Name:
Contact Name: Contact'Cit1c:
Phone: Email:
Date and Scope of Work Provided:
Reference#4:
Client/Company Name:
Contact Name: Contact Title:
Phone: Email:
Date and Scope of Work Provided;
Cit}of 5outhlake - RFP14098200TS140012 Page 14 of 21
6. Trade Secrets and/or Confidential Information
Trade Secrets and/or Confidential Information: This proposal_(does)__X_(does not)contain trade
secrets and/or confidential information. If applicable, describe such trade secrets and confidential
information, and the basis for your assertion that such material qualifies for legal protection from
disclosure_
7. Cooperative Governmental Purchasing Notice
Other governmental entities maintaining interlocal agreements with the City,may desire, but are not
obligated, to purchase goods and services defined in this KFS from the successful Bidder. All
purchases by governmental entities, other than the City, will be billed directly to and paid by that
governmental entity. The City will not be responsible for another governmental entity's debts. Each
governmental entity will place their ovTt orders with the successful Bidder and be responsible for
ensuring full compliance with the RFB specifications. Prior to other governmental entities placing
orders,the City will notify the successful Bidder of their intent.
Please indicate below if you will permit other governmental entities to purchase: from ynur agreement
with the City.
x]Yes,Others can purchase; ( ] No,Only the City can purchase.
S. Federal,State and/or Local Idendfleation Information
A. Centralized Master Bidders List registnrion number:
B_ Prime contractor Ht)B I NIWBE registration number:
C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security
Number:if -
11. CONTRACT TERMS AND CONDITIONS. EXCEPT VIERS PROPOSER MAKES SPECIFIC
EXCEPT701y I.'V 771E SUBMITTED PROPOSAL,AAFY CONTRACT RE-SULTIA"G FRO.V THIS
RFP WILL CONTAIY THE FOLLOWING TERM AND CONDITIONS, W111CH PROPOSER
HEREBY ACKNOWLEDGES, AIVD TO WHICH PROPOSER AGREES BY SL18tWTTVVG A
PROPOSAL:
1. Delivery of Products and/or Services
A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in
writing by the City,payment terms for the City are Net 30 days upon receipt of invoice.
B_ Warranty of Products and Services:All products furnished under this contract shall be warranted to
be merchantable and good quality and fit for the purposes intended as described in this Proposal,to
the satisfaction of City and in accordance with the specifications. terms, and conditions of the
Scope of Services.and all services performed shall be warranted to be of a _good and workmanlike.
quality,in addition to,and not in lieu of,any other express written warranties provided.
C_ Late Delivea or Performance. If Proposer fails to deliver acceptable goods or services within(lie
timeframes established in the Project Schedule, the Cih,shall be authorized to purchase the goods
or services from another source and assess any increase in costs to the defaulting Propo-cr.who
agrees to pay such costs within ten days of invoice.
D. Title to Goods and Risk of Loss: For goods to be prodded by Proposers hereunder,if anv,the title
and risk of loss of the goods shall not pass to City until City actually receives, take~ possession.
and accepts the goods and the installation of such goods,has tested the system,and determined that
it is in-nod and acceptable working order.
City of Southlake - RFP1409BZOUTS 1 0OIZ Pagr 15 of 2
2. Miscellaneous
A. Independent Contractor:Proposer agrees that Proposer and Proposer's employees and agents have
no employer-employee relationship with City. Proposer agrees thal if Proposer is selected and
awarded a contract, City shall not be responsible for the Federal insurance Contribution Act
(PICA) payments, Federal or State unemployment taxes, income tax withholding, Workers
Compensation Insurance payments, or any other insurance payments, nor will City furnish any
medical or retirement benefits or any paid vacation or sick leave.
B_ Assienmcnts: The rights and duties awarded Clic successful Proposer shall not be assigned to
another without the written consent of the Purchasing Manager. Such consent shall not relieve the
assigner of liability in the event of default by the assignee.
C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and
encumbrances for all labor,goods,and services which may be provided to the City by Proposer or
Proposer's vendor(s),and if the City requests,a proper release of all liens or satisfactory evidence
of freedom from liens shall be delivered to the City.
D. Gratuities I Bribes: Proposer certifies that no bribes in the Form of entertainment, gigs, or
otherwise,were offered or given by the successful Propnser, or its agent or representative,to any
City officer,employee or elected representative, with respect to this RFP or any contract with the
City,and that if any such bribe is found to have been made this shall be grounds for voiding of the
contract
E. Financial Participation: Proposer certifies that it has not received compensation from the City to
participate in preparing the specifications or RTP on which the Proposal is based and
acknowledges that this contract may be terminated andlor payment withheld if this certification is
inaccurate.
F. Required Licenses:Proposer certifies that he holds all licenses required by the State of Texas For a
provider of the goods and/or services described by the Scope of Services herein.
G. Authority to Submit Proposal and Entcr Contract: The person signing on behalf of Proposer
certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind
the Proposer to any resulting contract.
H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to. and
Proposer will strictly comply with, all applicable federal,state, and local laws, ordinance-q,rules,
and regulations.
3. Financial Responsibility Provisions
A. Insurance: The Proposer,consistent with its status as an independent contractor, shall carry. and
shall require any of its subcontractors to cant',at least the following insurance in such Norm,with
such companies,and in such amounts(unless otherwise specitied)as City may require:
i. Worker's Compensation and Employer's Liability insurance, including All States
Endorsement, to the extent required by federal laws and complying with the Imps of the
State of Texas;
ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad
Form Property Damage, Personal Injury, Completed OperationslProducts Liability.
Premises Liability, Medical Payments, Interest of Employees as additional insureds, and
Broad Form General Liability Endorsemenls,for at least One Million Dollars($1,000,000)
Combined Single Limit Bodily Iniury and Property Damage on an occurrence basis:
City of Southlake - RFP1409B200TS140012 - Page 16 of 21
iii. Comprehensive Automobile Liability insurance coveting all owned, non-owncd or hired
automobiles to be used by the Contractor, with coverage for at least One Million Dollars
($1,000,000)Combined Single Limit Bodily injury and Property Damage.
B. Indetnnification, Proposer agrees to defend,indemnify and hold harmless the City,all of its
officers,Council members, agents and employees from and against all claims,actions,suits,
demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees,
court costs and related expenses,arising out of,connected with,or resulting from any acts or
omissions of Proposer or any agent,employee,subcontractor,or supplier of Proposer in the
execution or performance of this contract without regard to whether such persons are under
the direction of City agents or employees.
City orsoutblake - RFP1409B200TS140012 Page 17 of 21