Item 4E OTY OF
SOUTH LAKE
MEMORANDUM
February 7, 2017
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4E Approve Contract Renewal for Tree Services with Alpine
Tree Services Inc.
Action
Requested: Approve contract renewal for tree services with Alpine Tree
Services Inc. (Primary with Arborist).
Background
Information: In February 2015 the City Council approved this contract for
citywide tree services. This contract includes the City of Keller and
City of North Richland Hills as participating cities. The City of
Southlake is the lead agency. The contract includes service
requirements from each of the cities. By combining these
individual city services together under one contract we all benefit
from the expanded purchasing power. This is the second renewal
of this awarded contract. In FY 2016 Southlake spent$175,000 on
these services. With the addition of the services of the cities of
Keller and North Richland Hills the total amount spent by all cities
is pushed to $270,000 per year. This combining of services
provides all three cities with additional purchasing power. Vendor
rates are being held at original 2015 contract rates. No increase is
requested at this renewal.
This multi-city contract provides all tree services for the City of
Southlake, City of North Richland Hills and City of Keller to
include;
Tree Pruning
♦ Roadway Right of Way clearing
Tree removal
Tree and brush debris removal
♦ Stump grinding
Tree and brush fertilization services
Tree and brush pesticide services
This contract includes tree services requiring an arborist.
Financial
Considerations: Costs for City of Southlake tree services are funded through
budgeted department maintenance accounts. FY 2016
disbursements were $175,000. FY 2017 budgeted amount is
$200,000.
Strategic Link: C1 —Achieve the highest standards of safety and security.
C2— Provide travel convenience within the city and region
C3— Provide attractive and unique spaces of enjoyment of
personal interests
132—Collaborate with select partners to implement service
solutions
Citizen Input/
Board Review: None
Legal Review: Attorney reviewed original proposal documents as to form
Alternatives: Deny approval and re-bid citywide tree services
Supporting
Documents: Contract documents
Staff
Recommendation: Approve contract renewal for this multiple city service.
CITY OF
SOUTHLAKE
January 23,2017
Alpine Tree Service Inc.
1900 Brumlow Ave.
Southlake,Texas 76092
Attn: Mr.Derek Neubauer
Subject: Notification of Contract Renewal for Tree Services for City of Southlake RFP 1409B200TS 140012
Dear: Mr.Neubauer:
The City of Southlake is providing notification of contract renewal,pending City Council approval,for"Tree Services
for City of Southlake RFP 140913200TS 1400 t2".This renewal shall become effective February 17,2017 pending City
Council approval(CC Award date and shall continue in full force based on the terms and conditions of the
initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Primary Vendor with arborist per department needs
Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two(2)more
one(1)year annual renewals.
City Contact: Tim Slifka 817.748-8312
Send all billing to: City of Southlake
1400 Main Street,Suite 440,Accounts Payable
Southlake,TX 76092 or Email:accountspayablc@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state,and local sales taxes.
All other specifications, terns and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
— -�..�------
Tim Slifka
Purchasing Manager CPPO,CPP13
City of Southlake
1400 Main Street, Suite 440
Southlake,Texas 76092
tslifka@ci.soutl-dake.tx.us Attest:
Fax: 817-748-8048
Lori Payne,TRMC
Contract Renewal Accepted: City Secretary
Signed: Date: Approved as�o Form and Legality:
Mayor Laura Hill
City of Southlake City Attorney
SCa[r[HL AKE ORIGINAL DOCUMENT
CITY OF 50UTpHKE
Council Actio Y
19 Ord./Res.No.
December 30,2015 Date Approved - CD
Alpine Tree Service Inc.
1900 Brumlow Ave.
Southlake,Texas 76092
Attn: Mr.Derek Neubauer
Subject: Notification of Contract Extension for Tree Services for City of Southlake RFP140913200TS140012
Dear: Mr.Neubauer:
The City of Southlake is providing notification of contract extension,pending City Council approval,for"Tree Services
for City of Southlake RFP1409B200TS 140012".This extension shall become effective Febmary 17,2016 pending City
Council approval(CC Award date and shall continue in full force based on the terms and conditions of the
initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Primary Vendor with arborist per department needs
Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Tema of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three(3)
more one(1)year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Southlake
1400 Main Street,Suite 440,Accounts Payable
Southlake,TX 76092 or Email:accounts a able ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state,and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
ASN 710
Purchasing Manager PO,CPPB +�,j► 1,.,,E
City of Southlake ,++`�O••..•••••..•F�o�
1400 Main Street,Suite 440
Southlake,Texas 76092 5
tsli&a ci.southlake.tx us Attest:
Fax:817-748-8048 '
Lori Payne,T `¢r '•.••••••••►1 +.+`
Contract Renewal Accepted: City Secretary ,t#
��'�furr►►s►►r►►'
Signed: Date: pg ',ar Approved as t F rm an/Legali,
Mayor Laura Hill
City of Southlake City Attorney
C.a Y cx ORIGINAL DOCumm
Sa CITY OF SOU BAKE
Council AW0 Y
W.lRes.No.
19 Date Approved_ Q— 1-7 vZO S
February 11,2015
Alpine Tree Service Inc.
1900 Brumlow Ave.
Southlake,Texas 76092
Attn: Mr.Derek Neubauer
Subject: Award of Contract for Tree Services for City of Southlake RFP1409B200TS140012
Dear Mr.Neubauer.
The City of Southtake is pleased to inform you that Alpine Tree Service,Inc,of Southlake.Texas is the Primary awarded vendor
for"Tree Services for City of Southlake RFP1409B200TS140012' with arbarist and without arborist. The award and this
agreement are based on your proposal submission,copy enclosed.This is a multiple vendor award contract.Your company's is
the Primary vendor for this contract.This award was approved by the City of Southlake City Council on L
The terms and conditions proposed and accepted in this agreement are as follows:
Line Items Awarded All items Primary Vendor with and without Arborist per department needs.
Payment Terms: Net 30 days(Unless otherwise noted--such as pre-and/or partial payment)
Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate
purchasing the awarded items exclusively during the term of the contract from the successful
vendors.
Method of Payment: Shall be made by City procurement card or purchase order
Delivery Terms: FOB Destination
Delivery Locations: Vendor Delivery or City employee pick-up.
Tenn of Contract The term of awarded contract shall remain in effect for twelve months from date of initial City Council
approval and is eligible for up to four(4)one(1)year annual renewals.
City Contact Tim Slifka 817-748-8312
Send all billing to: City of Southlake
140D Main Street,Suite 440,Accounts Payable
Southlake,TX 76082 or via email to accounts a able ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,slate,and
local sales taxes.
All other specifications,terms and conditions shall be as provided in the original procurement documents. No other attachments
to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized
representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748.8312 with any questions.
Sincerely,
7 Slifka, PP .•`' [H 'f.
• v SCF
Purchasing Manager �.•' •.••""`••s;>�;�,�
City of Southlake n /� 4L
1400 Main Street,Suite 440
Southlake,Texas 76092
tslifka@ci.southlake.tx.us
Attest O a
Fax:817-748-8048
Lori Payne,TRM �'',, �••,...,..• �•••�:
Contract and Award Accepted: City Secretary �'••,, *.p
Signed: Date:
Approved as to Form and Leg ty:
Mayor John Terrell
City of Southlake City Attorney f
Appendix B--Proposal
Submittal Checklist: (To determine validity of proposal)
Appendix B{pnges_9_through 201 must be included in the proposal submiltal
_Appendix;C Conflict of Interest Form(page 20_)must be included in the proposal submittal.
V Vendor Vehicle and Equipment List
ArboristCertification 1nformalion
tt.r .r tar
RFP Number: RFP1409B200TS140012
Project Title: PROVIDE TREE SERVICES
Submittal 3:00 P.M. (CST),FRIDAY NOVEMBER 14,2014
Deadline:
Submit electronically to: www.securebidusa.com
Requires email account loin and password.
Proposer information:
,r—
Pro ser's L at Name: Alp 1 1-2 e— IQ C.
Address:
CiN"State&Zip G►7
Federal Employersj,�f
Identification Nnmberg 'f 7,?
Phone Number: &1-657 - -1 Fax Vumber: 1
E-Mail Address: /A�a, t? A 1 AR_ T:-t z-5'e- Ji e-r-
Proaoser Autheriration
1,the undersigned,have the authority to execute this Proposal in its entirety us submitted and enter into a contract
on behalf of the Proposer.
Printed 7vatue and Position of Authorize e ve: r�f f V 'e c�z t l`
Sign inure of Authorized Represen
Signed Chis___.__{day)of AInVe4,ihe-(' (tnonth),Ag�/'L(ycar)
L learned of this Request for Proposals by the following means:
newspaper Advertisement � Cirti E-mail Notification
❑ South[ake Website Cold Call to City
❑ ylailed Me a Copy Chher
5ecureBid
City orsouthlai.e RFP14093200TS140012 Page 9 of 21
Appendix B—Proposal(continued)
1. REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE
CONSLUERED COMPLETE,AND TO,BE EVALUATED FOR A CONTRACT AWARD BY THE
CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION:
1. Proposed Products and/or Services
A. Product or Service Description: Proposers should utilize this section to describe the technical
aspects, capabilities, features and options of the product and/or service proposed in accordance
with the required Scope of Services as identified in Appendix A. Promotional literature,
brochures,or other technical information may be used.
B. Additional Hardware Descriptions: Proposers should also include in this section a detailed
description of what additional hardware and/or software, if any,would be required by the City in
order to fully utilize the goods and'or services proposed.
C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or
guarantees provided by the manufacturer or Proposer with the Proposal submitted.
D. Proiect Schedule/Delivery Date: Proposer must provide a project schedule noting all projected
completion dates for segments of the Project,from start-up to completion.and all delivery dates for
goods covered by the RFP. The Proposal must show the number of days required to deliver and
install the product or equipment after the receipt of the City's Purchase Order.
2. Cost of Proposed Products and/or Services
A. Pricing- Pricing shall rellect the full Scope of Services defined herein,inclusive of all associated
cost for delivery,labor,insurance,taxes,overhead,and profit.
B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of
products or contract segments stated in the Scope of Services and using the following format_
Item# Description of Products/Sery ices I Rate
SERVICES WITH CERTIFIED ARBORIST ON STAFF
t. Pruning Services
'free Pruning Services with a Two(2)Man Crew 00
and Equipment r Scope of Services ISZW,5- fhour
Tree Pruning Services with a Three(3)[elan Crew
and E ui ment er Scope of Services S /hour
Tree Pruning Services with a Four(4)Man Crew
and Equipment er Scope of Services S lfrour
2. Ri2ht-of-Wav Clearance
Roadway Right of Way Clearing Per Scope of
Services Sman/hour
3. Tree Removal Services
2 man crew(1)tree climber—(1)ground man 5 D, 00 /hour
3 man crew(2)tree climber—(I)ground man
$ :'hour
' Other Crew configuration. Please list.
City of Southlake - RFP1409B200TS140012 Page 10 of 21
4. Stump Grinding
Stump Grinding to Include All Stumps Regardless
of Diameter Per Scope of Services S /inch
5. Certified Arborist
Cost per hour for Certified Arborist to perforin or
supervise wont as required or requested per Scope S � � per hr.*
of Services O,tl r ?; r; 0,4 'r ; Cr'Mo,-_.
6. Fertilization and Pesticide Application
S y'rlinch
Fertilization—soil injection I foliar S _AO !sq-ft
S_ /gallon
� t!
$!inch
Pesticide Application- soil injection'Foliar $ � 'sq-ft
r�
$ _ !gallon
7. Travel Charge
All vendor travel charges should be included in g per mile
hourly rates listed above.If they are not please list aft miles
travel charLe per mile.
8. Other Vendor Bees
Other Vendor Fees as Required.Please Describe,
City ofSouthlake - RM4094200TS140012 Page I1 of'_I
)wI -
rk-:r.s. �� •►, �; P,�r r r► :s sy r , WY
(� Cir �` Il tf XuA'EFyl]ea{ e,. r �rc� � Q 6t f --rree- Ttt:�ment5
f?irAe. Afe tr .""k _&rnoieA
Item# Description ofProducts/Services Rate r�t� s�'Ever
SERVICES WITHOUT CERTIFIED ARBORIST ON STAFF l Ste, e,,4 i
1. 1 Pruning Services ll 17- hey✓:/�
Tree Pruning Services with a Two(2)Man Cre v . j,1,:rfY,tref 67
and Equipment r Scope of Services $ g !hour
Tree Pruning Services with a Three(3)Man Crew �'' •
and Equipment er ScoE of Services S /hour
Tree Pruning Services with a Four(4)Man Crew y
and Equipment er Scope of Services S 6 ihour
2. Right-of-Way Clearance
Roadway Right of Way Clearing Per Scope of r
Services $ man/hour
3. Tree Removal Services
man crew(1)tree climber-(1)ground man S MY iliour
3 man crew(2)tree climber-f 1)ground man
'hour
Other Crew egntiguration.Please list.
r� c,7 2)rrt�cl�,h_�_ vuuln�
- � S ���• !hour
4. Stump Grinding
Stump Grinding to Include All Stumps Regardless
of Diameter Per Scope of Services $ 3=J ;inch
5. Fertilization and Pesticide Application
$ /inch
Fertilization-soil injection foliar $_.d() -sq.ft
2
F S !gallon ;
S inch
Pesticide Application-soil injection' foliar S_ ,sq.ft
3.' 'gallon
6. Travel Charge
All vendor travel charges should be included in g //per mile
hourly rates listed above. If they are not please list r� �
travelcharge per mile, ; atter. r miles
7. Other Vendor Fees
Other Vendor Fees as Required.Please Describe,
iS
S. _..
City a€Southlake RFPI40913200TS1401112 Page 12J21
3. 'Perm of Contract and Option to Extend
Any contract resulting from this RFP shall be effective for twelve months from date of award. The
City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion
of the City. The following clauses shall be included in the contract:
A. Option Clause:It is agreed that City will have the option to extend the contract for up to four(4)
additional years, in one-year intervals.To exercise this option.the City shall serve notice 30 days
prior to contract termination or to the end of any one-year extension.The Option to Extend will not
be considered if funding is unavailable or if the contractor's past performance is not~within the
industry standard.
B. Escalation Clause: Should market conditions prevail which dictate an increase,. the successful
contractor may submit documentation requesting permission to increase pricing no later than 30
days after receiving notice from the City of its intent to extend the agreement.Escalation may only
occur at the time of renewal and only upon securing the approval of the City in writing.Requests
for price adjustments must be solely for the purpose of accommodating an increase in the
contrActor's cost,not profits.
Vendor shall show in this quote their anticipated percent of escalation iffwhen the option to
extend is exercised. The percent quoted will be a maximum. In addition,die percentage proposed
will be a factor in determining the best value to the City. It is the average price over the period of
the contract that will be the price factor considered in the evaluation of this quote.Quotes in which
negative or no escalation is shown will be considered as 0%escalation.
C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates
charged by the Contractor to reflect any changes shown in the comparative statement delivered to
the City_ The maximum increase allowed under this provision shall be four percent(4%)per year.
The City shall have authority, in its reasonable discretion,to determine the validity of any change
in Contractor's rates.City cannot exercise the Option to Extend with any price increases unless the
Vendor completes the section of the Quote requesting anticipated percentage of annual escalation.
FIRST ADDITIONAL YEAR(FY 2015-2016)ESCALATION........................... 0 %
SECOND ADDITIONAL YEAR(FY 2016-2017)ESCALATION................. 0 %
THIRD ADDITIONAL YEAR(FY 2017-2018)ESCALATIOI\............ °
FOURTH ADDITIONAL YEAR(FY 2018-2019)ESCALATION...................... 0
4. Proposer's Experience I Staff
A. Project Team: ldentity all members of the Proposer's team (including bath team members and
management) who will be providing any services proposed and include information which details
their experience.
B. Removal or Replacement of Staff_ If an assi�llned staff person must be removed or replaced for any-
reason,the replacement person must be approved by City prior to joining the project.
C. Business Estahlishnient: State the number of years the Proposer's business has been established
and operating. If Proposer's business has changed names or if the principals operating the business
operate any similar businesses under different names, or have operated any other businesses or
changed the legal status or form of the business ~within the last five (5) years, all names, of
predecessor business names, affiliated entities_ and previous business entities operated by the
principals,if different than present,must be provided;
Cityof Southlske - RM409S200TS140012 Page 13 of 21
State the number of years experience the business has: —Lq_: and the number of employees:
__.:V__
D. Pro'ect Related Ex erience: All Proposals must include detailed information that details the
Proposers experience and expertise in providing the requested services that demonstrates the
Proposer's ability to logically plan and complete the requested project.
5. References
Proposer shall provide four(4)references where Proposer has performed similar to or the same types
of services as described herein.
Reference 9 1:
Client,'Company Name:
't'kItkL.
Contact lame: Contact Title:
Phone: Email:
Y!7- 7 Q- a wnl i#, mac; s�t�rhl
Date and Scope of Work Provided: -TreeLCLA
rf&!l-r I re- $"u r✓'Cz 5 Co,lf rlcT3� f �. �a[t t :nGz of Ci/v
Reference V:
Client I Company Name:
CI
Contact Nairte: f/j,`j(y t?e�j•��4 Contact Title:
ltAf,.'L 'TildA -/— -PArks •�L� Kf, o
Phone: Email: rnr`t-sva,,I 6', �Mr�f tcc_, x zs
$ A-03 -- ' V463y s LO Ci f-A..7 -us
Date and Scope of Work Provided: rr« zrza rcn,� ;` rsr H�
r'�•Lagjr,�
�L�,�i'�n•f Tr Lz �'tF•ce i u. :�-,rnl• r �^��'�.��Jc�. S'.h cz �d/C. �I
Reference T3:
Client"Company Dame: F 1
Cffi Q-Y �f � • .r:�F �l�s
Contact Name: Contact Title-
Phone: —7 ` / Email:
�1�' � I rGW;z � f1 GI LA
ate and Scopc of Work Provided:rrc�p;w�.,, rrr`rr.n,,:.i,sr� P j•,,,,1•;f. �:k��,1 t'` ,`'.rte
jErd •%--J '��n!lnGZt '1Z7i !1 � Wl��t•�1!?1
'S-'iC: Circ.
Reference r4:
Client.;Company Name:
Contact Name: Contact Title:
TT41(F:s /+ LlEiL-ft1� L7r3N•'�C�j c/e.i :_!y.•10�.
Phone: ` - S 12:VI7 `��l`/G(S�1
Email.Tr�tv�S.ly?nt��nA�l,"r:1Y,jtiSc�+ o1s_
Date and Scope of Work Provided: /�,.�� rf,,., ,{,,,r
�r[t_. fe.M,�..l 5'•�i-,M` 111�.A t1,1 L �
City of Southlake UPIa09B200TS140012 Page 14 of?1
6. Trade Secrets and/or Confidential Information
Trade Secrets and/or Confidential Information.This proposal _(does) (does not)contain trade
secrets and/or confidential information. [f applicable. describe such trade secrets and confidential
information, and the basis for your assertion that such material qualifies for legal protection from
disclosure-
7. Cooperative Governmental Purchasing Notice
Other governmental entities maintaining interlocal agreements with the City, may desire,but are not
obligated, to purchase goods and services defined in this RFB from the successful Bidder. All
purchases by -overnmental entities, other than the City, will be billed directly to and paid by that
governmental entity. The City will not be responsible for another govemmental entity`s debts. Each
governmental entity will place their own orders with the successful Bidder and be responsible for
ensuring full compliance with the RFB specifications. Prior to other governmental entities placing
orders,the City will notify the successful Bidder ortheir intent.
Please indicate below if you will permit other governmental entities to purchase from your agreement
with the City.
I V) Yes, Others can purchase; ( I No,Only the City can purchase.
8. Federal,State and/or Local Identification Information
A. Centralized Master Bidders List registration nunther:
B. Prime contractor HUB!M WBE registration number: _
C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security
Number:4 - -
Il. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MARE'S SPECIFIC
EXCEPTION IN THE SUBM/TTED PROPOSAL,ANY CONTRACT RESULTING FROM THIS
RFP WILL CONTAIN" THE FOLLOWING TERMS AND CONDITIONS WHICH PROPOSER
HEREBY ACKNOWLEDGES. AND TO WHICH PROPOSER .4GREES BY SUS fTTING .A
PROPOSAL:
1. Delivery of Products and/or Services
A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in
writing by the City,payment tenrts for the City are Net 30 days upon receipt of invoice.
B, Warranty of Products and Services:All products fumished undcr this contract shall be warranted to
be merchantable and good quality and tit for the purposes intended as described in this Proposal,to
the satisfaction of City and in accordance with the specifications. terms, and conditions of the
Scope of Services,and all services performed shall be warranted to be of a good and workmanlike
quality.in addition to.and not in lieu of,any other express written warranties provided.
C. Late Delivery or Performance: if Proposer fails to deliver acceptable goods or services within the
timeframes established in the:project Schedule.the City shall be authorized to purchase the Roods
or services from another source and assess any increase in costs to the defaulting Proposer, who
agrees to pay such costs within ten days of invoice.
D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder.if any,the title
and risk of loss of the goods shall not pass to City until City'actually receives, takes possession.
and accepts the goods and the installation of such goods.has tested the system.and determined that
it is in good and acccptable working order.
City of Southiake RFP 1409B20DTS140012 Page 15 of21
2. Miscellaneous
A. Independent Contractor_ Proposer agrees that Proposer and Proposer's employees and agents have
no employer-employee relationship with City. Proposer agrees that if Proposer is selected and
awarded a contract. City shall not be responsible for the Federal Insurance Contribution Act
(FICA) payments, Federal or State unemployirtent tares, income tax withholding, Workers
Compensation Insurance payments, or any other insurance payments, nor will City furnish any
medical or retirement benefits or any paid vacation or sick leave.
B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to
another without the written consent of the Purchasing Manager. Such consent shall not relieve the
assigner of liability in the event of default by the assignee.
C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and
encumbrances for all labor,goods,and services which may be provided to the City by Proposer or
Proposer's vendor(s),and if the City requests.a proper release of all liens or satisfactory evidence
of freedom from liens shall be delivered to the City.
D. Gratuities + Bribes: Proposer certifies that no bribes in the Conn of entertainment, gifts. or
otherwise, were offend or given by the successful Proposer;or its agent or representative,to any
City officer.employee or elected representative, with respect to this RFP or any contract with the
City,and that i f any such bribe is found to have been made this shall be arounds for voiding,of the
contract
E. Financial Participation. Proposer certifies that it has not received compensation from the City to
participate in preparing the specifications or RFP on which the Proposal is based and
acknowledges that this contract may be terminated and`or payment withheld if this certification is
inaccurate.
F. Required Licenses: Proposer certifies that he holds all licenses required by the State ofTe\as for a
provider of the goods and!or services described by the Scope of Services herein.
G. Authority to Submit Proposal and Enter Contract: Tile person signing on behalf of Proposer
certifies Shat the sib er has authority to submit the Proposal on behalf of the Proposer and to bind
the Proposer to any resulting contract.
H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and
Proposer 1,vill strictly comply with, all applicable federal, state. and local laws, ordinances, rules,
and re.-ulations.
3. Financial Responsibility Provisions
A. Insurance: 'the Proposer,consistent with its status as an independent contractor, shall carry, and
shall require any of its subcontractors to cam,at least the following insurance in such form.with
such companies,and in such amounts(unless othmvise specified)as City may require:
i. Workers Compensation and Employer's Liability insurance, including All States
Endorsement. to the extent required by federal law and complying with the laws of the
State of Texas:
ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad
Form Property Damage. Personal injury, Completed Operations'Products Liability,
Premises Liability. Medical Payments, Interest of Employees as additional insureds, and
Broad Form General Liability Endorsements,for at least One Million Dollars(51.000,000)
Combined Sing
le Limit Bodily Injury and Property Damage on an occurrence basis,
Citv of Southtake - RFP14095200TSI 10012 Page 16 of 21
iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired
automobiles to be used by the Contractor, with coverage for at least One Million Dollars
(51,000,000)Combined Single Limit Bodily Injury and Property Damage-
(. Indemnification: Proposer agrees to defend,indemnify and hold harmless the City,all of its
officers,Council members,agents and employees from and against all claims,actions,suits,
demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees,
court costs and related expenses,arising out of,connected with,or resulting from any acts or
omissions of Proposer or any agent,employee,subcontractor,or supplier of Proposer in the
execution or performance of this contract without regard to whether such persons are under
the direction of City agents or employees.
City of Southlake RFP14098200'TS]40012 Page 17 of 21