2016-12-13 i CITY OF
im, SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, DECEMBER 13, 2016
LOCATION: Town Hall, 4th Floor Room 4A
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Secretary Jesika Cook
and Southlake Arts Council members Merlene Ingraham, Tamara McMillan, Terri
Messing
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Miriam Murray, Devika Seth, and
Kelly Trager (Alternate 1)
STAFF PRESENT: Cassie Tucker, Assistant to the Director of Community Services
and Jenni Lanier, Community Relations Manager
REGULAR SESSION
1. CALL TO ORDER
The meeting was called to order by Arts Council Chairman Leslie Bartlett at 6:07
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 27, 2016
SOUTHLAKE ARTS COUNCIL MEETING
A misspelling was corrected on the September 27, 2016 meeting minutes.
APPROVED
A motion was made to approve the minutes of September, 2016 meeting with the
correction.
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, Ingraham, Messing, McMillan
Nays: None
Abstain: None
Vote: 5-0
Motion Carried
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 13, 2016 Southlake Arts Council Meeting
Page 2 of 4
3. CONSIDER
3A. ELECTION OF OFFICERS FOR 2017
Assistant to the Director Cassie Tucker presented this item. The Arts Council
briefly discussed the election of officers. Current officers are: Leslie Bartlett,
Chair; Miriam Murray, Vice Chair; and Jesika Cook, Secretary.
APPROVED
A motion was made to keep the current slate of officers for 2017.
Motion: McMillan
Second: Ingraham
Ayes: Bartlett, Cook, Ingraham, McMillan, Messing
Nays: None
Abstain: None
Vote: 5-0
Motion Carried
3B. RECOMMENDATION ON ARTIST LYMAN WHITAKER'S FINAL CONCEPT
PROPOSAL FOR PUBLIC ART FOR FRANK EDGAR CORNISH, IV PARK
Assistant to the Director Cassie Tucker presented the artist final concept for
public art for the park and reviewed the approval process. Ms. Tucker was
available to answer questions.
The consensus of the Arts Council was to approve the artist's overall proposal;
however, during discussion of the base, which the artist had changed from a
circular shaped base to an octagonal shaped base, three Arts Council members
favored a circular base, while two members preferred an octagonal base shape.
A motion was made to recommend approval of artist Lyman Whitaker's final
concept proposal for public art for Frank Edgar Cornish, IV Park, with a change
of the base to a circular base.
Motion: Cook
Second: Ingraham
Ayes: Bartlett, Cook, Ingraham
Nays: McMillan, Messing
Abstain: None
Vote: 3-2
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence • Teamwork
Minutes of the December 13, 2016 Southlake Arts Council Meeting
Page 3 of 4
The first motion was not formally withdrawn from the table. The Arts Council had
further discussion concerning the language of the motion and a second motion
was presented for a vote.
APPROVED
A motion was made to recommend approval of artist Lyman Whitaker's final
concept proposal for public art for Frank Edgar Cornish, IV Park.
Motion: Messing
Second: Jesika
Ayes: Bartlett, Cook, Ingraham, McMillan, Messing
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
The Arts Council approved (5-0) the concept for the art with a comment to City
Council that for the base, there was a 3-2 favor of a circular base versus an
octagonal base, and that both the circular base and the octagonal base images
will be presented to the City Council.
The City Council will tentatively consider the artist concept at the January 17,
2017 meeting.
4. DISCUSSION
4A. ART GALLERY RECEPTION FEBRUARY 19, 2017 AND STROKES OF ART
IN THE SQUARE ART EXHIBIT FEBRUARY 17 — APRIL 28, 2017 IN TOWN
HALL LOBBY
The Arts Council discussed task assignments and plans for the February 19th
reception to be held in the Town Hall lobby. Twelve artists have accepted the
invitation to display in the exhibit.
5. PUBLIC FORUM
Chairman Bartlett opened the Public Forum at 6:44 p.m. There being no one to
speak, Public Forum was closed at 6:44 p.m.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:45 p.m.
Motion: Cook
City of Southlake Values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 13, 2016 Southlake Arts Council Meeting
Page 4 of 4
Second: Ingraham
Ayes: Bartlett, Cook, Ingraham, McMillan, Messing
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
{
Att-st:
et"
Leslie Bartlett, Chair 1munity Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting An Alternate may sit as a regular member in the event of an absence of one or more
regular members per Ordinance No 908, Section 2.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability• Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 4th Floor, TH 4A
Tuesday, December 13, 2016 @ 6:00pm
v;/ Leslie Bartlett, Chair, Place 1
1 Merlene Ingraham, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Devika Seth, Place 5
Miriam Murray, Vice Chair, Place 6
,..4LYL Tamara McMillan, Place 7
Kelly Trager, Alternate 1
Candice Edmondson (staff liaison)
Cassie Tucker (staff liaison)
Jenni Lanier (staff liaison)
Chris Tribble
Guests: