2017-01-17 SPDC Meeting CITY OF
SOUTH LAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
January 17, 2017
4:30 — 5:00 p.m.
LOCATION: Southlake Town Hall - City Council Chambers
1400 Main Street, Southlake, Texas 76092
REGULAR AGENDA:
1. Call to order.
2. Consent:
A. Approval of the minutes from the December 6, 2016 Southlake Parks
Development Corporation meeting
3. Public Forum
(This is the Public's opportunity to address SPDC about non-agenda items.
During Public Forum, SPDC will not discuss, consider or take action on any items
presented. SPDC respectfully ask anyone speaking during Public Forum to limit
remarks to three minutes or less.)
4: Consider
A. Recommendation on Guaranteed Maximum Price Amendment to the
Construction Manager at-Risk Contract with Haydon Building Corporation
in the amount of $4,230,520 for construction of Bicentennial Park Phase 3
-- Southlake Tennis Center
B. Recommendation on Matching Funds Request from Southlake Girls
Softball Association for Batting Cages Improvements at Bob Jones Park in
the amount of$37,500
5. Discussion:
A. Sales Tax Report
B. SPDC Attendance Report
6. Adjournment
A quorum of the City Council may be present at this meeting.
City of Southlake Values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
I
Southlake Parks Development Corporation Meeting
January 17, 2017
Page 2 of 2
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlle� Texas, on Friday, January 13, 2017, by 6:00 p.m.
pursuant to Chapter 551 ,,Povernment Code.
s�
Lori Payne, TR a m
City Secretary !
00 f-
0f- [ 9,���0�
If you plan to attend this public meeNU1ffA 9'W;ve a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
i
I
I
City of Southlake Values.-
Integrity
alues.Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
7 CITY OF
SOUTHLAKE
TEXAS
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
JANUARY 17, 2017
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake,
Texas 76092
MEMBERS PRESENT: President Randy Williamson, Vice President Gary Fawks, Secretary
Sherry Berman, and members John Huffman, Tamara McMillan, and Tina Wasserman
MEMBERS ABSENT: Member Shawn McCaskill
STAFF PRESENT: Assistant City Manager Ben Thatcher, Chief Financial Officer Sharen
Jackson, Director of Community Services Chris Tribble, Deputy City Secretary Carol Borges
REGULAR AGENDA:
1. CALL TO ORDER
President Randy Williamson called the meeting to order at 4:30pm.
2. CONSENT
2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 6, 2016 SOUTHLAKE
PARKS DEVELOPMENT CORPORATION MEETING
APPROVED
A motion was made to approve the minutes from the December 6, 2016 Southlake Parks
Development Corporation meeting.
Motion: Fawks
Second: Huffman
Ayes: Berman, Fawks, Huffman, McMillan, Wasserman
Abstain: Williamson
Approved: 5-0-1
3. PUBLIC FORUM
President Randy Williamson opened the public forum. There being no one wishing to speak,
President Williamson closed the public forum.
Southlake Parks Development Corporation Meeting Minutes—January 17, 2017 Page 1 of 3
4. CONSIDER
4A. RECOMMENDATION ON GUARANTEED MAXIMUM PRICE AMENDMENT TO THE
CONSTRUCTION MANAGER AT-RISK CONTRACT WITH HAYDON BUILDING
CORPORATION IN THE AMOUNT OF $4,230,520 FOR CONSTRUCTION OF
BICENTENNIAL PARK PHASE 3 — SOUTHLAKE TENNIS CENTER
APPROVED
Director of Community Services Chris Tribble presented Item 4A and answered questions from
the Board. The Board discussed the concept plan and design of Phase 3, as well as the
process of using a Construction Manager at Risk (CMAR).
A motion was made to approve the Guaranteed Maximum Price Amendment to the
Construction Manager At-Risk Contract with Haydon Building Corporation in the amount of
$4,230,520 for construction of Bicentennial Park Phase 3 — Southlake Tennis Center.
Motion: Berman
Second: Fawks
Ayes: Berman, Fawks, Huffman, McMillan, Wasserman, Williamson
Approved: 6-0
4B. RECOMMENDATION ON MATCHING FUNDS REQUEST FROM SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION FOR BATTING CAGES IMPROVEMENTS AT BOB
JONES PARK IN THE AMOUNT OF $37,500
APPROVED
Director of Community Services Chris Tribble presented Item 4B and answered questions from
the Board. The Board discussed design standards for batting cages implemented during the
development of Bicentennial Park Phase 2. This request aligns with SPDC matching fund
project criteria. The Association will be required to fund its share prior to the City releasing
funds. This project will not fund actual batting machines; they are furnished by the
Association.
A motion was made to approve the matching funds request from Southlake Girls Softball
Association for batting cages improvements at Bob Jones Park in the amount of$37,500.
Motion: McMillan
Second: Wasserman
Ayes: Berman, Fawks, Huffman, McMillan, Wasserman, Williamson
Approved: 6-0
Southlake Parks Development Corporation Meeting Minutes—January 17, 2017 Page 2 of 3
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson presented the Sales Tax Report and answered
questions from the Board. No action required or taken.
5B. SPDC ATTENDANCE REPORT
No discussion on this item.
6. ADJOURNMENT
Meeting was adjourned by President Randy Williamson at 4:55pm.
de
MINUTES APPROVED ON THIS, THE ( L DAY OF -brz) , 20 1 7 .
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST:
IC Ili%
v 7 *
Carol Ann Borges, Deputy City Secretary
Southlake Parks Development Corporation Liaison
-.44.411“0"
Southlake Parks Development Corporation Meeting Minutes—January 17, 2017 Page 3 of 3