Item 4B - Final
Item 4B
Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine in an amount not to
exceed $150,000
Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting Item 4B for your consideration.
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Requested Action
Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine in an amount not to
exceed $150,000
Staff requests that City Council:
Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City
of Grapevine in an amount not to exceed $150,000.
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Martin Marietta Materials, Inc. Purchase Agreement
Contract Materials
Cement treated road base
Cement treated sand
Rock
Grapevine interlocal agreement
Bid # 392-2012
Various divisions of Southlake Public Works require the purchase of aggregate materials such as cement treated road base (CTB), cement treated sand (CTS), and rock. These materials are
necessary to repair street failures and to facilitate utility repairs under pavement.
In September 2016, the City of Grapevine renewed existing contract number 392-2012 for the purchase
of the aforementioned aggregate materials with Martin Marietta Materials, Inc.
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Martin Marietta Materials, Inc. Purchase Agreement
Typical Projects
Pavement Reconstruction
Pavement repairs
Utility repairs
Drainage maintenance
Drainage repairs
Retaining walls
Channel reinforcement
While several divisions will take advantage of the contract, the City’s Street Division is historically the largest consumer of these products.
Typical projects include:
Pavement Reconstruction
Pav
ement repairs
Utility repairs
Drainage maintenance
Drainage repairs
Retaining walls
Channel reinforcement
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Martin Marietta Materials, Inc. Purchase Agreement
CTB and CTS are produced in a pug mill plant
Trademark SuperSlurry™
Limited product shelf life
Martin Marietta Materials, Inc. is the sole source provider of CTB and CTS produced in a pug mill plant in the DFW Metroplex and its trademark SuperSlurry™ roadway product. These materials
have a limited shelf life of approximately three hours and therefore, must be purchased locally.
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Martin Marietta Materials, Inc. Purchase Agreement
Funding available:
FY 2017 Annual Operating Budget
FY 2017 CIP Budget
Historical expenditures:
FY 2014: $163,253
FY 2015: $154,087
FY 2016: $149,225
Funding for this contract is provided in the FY 2017 annual operating budget for Streets Division and the FY 2017 CIP budget.
In FY 2014, the City spent $163,253 on aggregate materials.
In FY 2015, the City spent $154,087.
In FY 2016, the City spent $149,225, and in FY 2017 to date, the City has spent $9,470 with Martin Marietta Materials, Inc.
With the favorable
pricing received in this contract and no proposed cost increase, staff recommends approval of the annual purchase agreement with Martin Marietta Materials, Inc.
Expenditures will not
exceed budgeted funds.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
This item relates to the City’s strategy map focus area of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City’s Corporate Objective to (B2) collaborate
with select partners to implement service solutions and (F2) invest to provide and maintain high quality public assets.
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Questions?
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For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.