2016-12-06 CCCITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING DECEMBER 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local Business Report
4. Construction update on roundabout at Dove Road and Peytonville Avenue
5. Discuss all items on tonight's agenda. No action will be taken and each item wil
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session. Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
am time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
b. Seek advice of the city attorney regarding counter request to
appraisal for real property located at 950 North White Chapel
Boulevard impacting the North White Chapel Boulevard
widening project.
C. Seek advice of the city attorney regarding legal issues
associated with the lease of The Marq Southlake Legends
Hall.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2016
Page 2 of 8
d. Seek advice of the city attorney on the City's responsibilities
related to contractor social media activity.
2. Section 551.072: Deliberation regarding real property
a. Discuss temporary construction easement appraisal for real
property located at 249 West Highland impacting the North
White Chapel Boulevard widening project.
b. Discuss the potential purchase or lease of real property for
city facilities and projects.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Holiday Safety Initiatives
2. Annual Tree Recycling Program
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 15, 2016 regular City Council
meeting.
B. Approve a professional services agreement with Weaver LLP for audit
services in an amount not to exceed $130,000.
C. Approve agreement for engineering services with Kimley-Horn and
Associates, Inc. for design of two traffic signals and associated
intersection improvements along Kirkwood Boulevard at its intersections
with Dove Road and T.W. King Road in the amount of $85,500.
D. Approve contract renewal with Tactical System Network, LLC (TSN) for
Town Hall Security Services in the amount of $120,000.
E. Approve Change Order No. 8 with Wilson Contractor Services, LLC for the
Water and Sanitary Sewer Relocation Project for FM1938 in an amount
not to exceed $140,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2016
Page 3 of 8
F. Approve an annual purchase agreement with Stripe -A -Zane, Inc. for
pavement markings through an Interlocal Agreement with the City of
Grand Prairie in an amount not to exceed $125,000.
G. Approve ZA16-097, Plat Revision for Lots 1-3, Block A, Pinnacle Point
being a revision of Lots 1-3, Meadow Oaks Addition, an addition to the
City of Southlake, Tarrant County, Texas, and being 11.657 acres in the
G. W Main Survey, Abstract No. 1098 and the T. Easter Survey, Abstract
No. 474, Southlake, Tarrant County, Texas, located at 305, 395 and 405
South Kimball Avenue, Southlake, Texas. Current Zoning: "S -P-2"
Generalized Site Plan District.
H. Confirm the City Manager's Appointment of Alison Ortowski as Director of
Economic Development and Tourism, in addition to her role as Assistant
City Manager.
Approve contract renewal with O'Donnell's Landscape Services, Inc., for
citywide landscape services in an amount not to exceed $1,078,500.
J. This item was intentionally left blank.
K. Approve purchase of landscape and irrigation supplies from SiteOne
Landscape Supply in an amount not to exceed $130,000.
L. Approve purchase of park maintenance equipment from Kubota Tractor
. Corporation in an amount not to exceed $65,000.
M. Approve contract with Fugro Consultants, Inc. for construction materials
engineering, testing, and inspection services for The Marq Southlake
Champions Club in an amount not to exceed $110,000.
N. Approve purchase of new police radios from DFW Communications in an
amount not to exceed $340,000.
O. Approve a permit fee for Existing Commercial Building For Lease or Sale
Signs.
TABLED ITEMS:
P. Table Ordinance No. 480-474A, (ZA16-026), 15t Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Requested
City of Southlake values: .
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2096
Page 4 of 8
Zoning: "S -P-2" Generalized Site Plan District. SPIN #11. (This item is
requested to be tabled until the January 17, 2017 City Council meeting. If
approved, the public hearing will be held on February 7, 2097.)
Q. Table Ordinance No. 480-VVVV, 2nd Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. PUBLIC HEARING (This item is
being tabled until the January 17, 2097 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-720 (ZA16-051), 2nd Reading, Zoning Change and
Concept 1 Site Plan for Delta Southlake Center (formerly known as White
Chapel Village) on property described as Tracts 3A2, 3A2B and 3D, Larkin
H. Chivers Survey, Abstract No. A300, City of Southlake, Tarrant County,
Texas, Lots 1A, 2A and 3A, Block 1, Chivers Addition, originally platted as
Tracts 1, 2 and 3, Block 1, Chivers Addition, an addition to the City of
Southlake, Tarrant County, Texas, in the Larkin H. Chivers Survey,
Abstract No. 300, and Lots 1 and a portion of Lot 2R, Block A80, Peck
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1313, 1325, 1350 and 1375 North White Chapel Avenue, and
101, 201, 301 and 319 East State Highway 114, Southlake, Texas.
Current Zoning: "AG" Agricultural District, °C-3" General Commercial
District, "CS" Community Service District and "SF -1A" Single Family
Residential District. Proposed Zoning: "S -P-2" Generalized Site Plan
District. SPIN #7. PUBLIC HEARING
B. ZA16-052, Preliminary Plat for Delta Southlake Center (formerly known as
White Chapel Village) on property described as Tracts 3A2, 3A2B and 3D,
Larkin H. Chivers Survey, Abstract No. A300, City of Southlake, Tarrant
County, Texas, Lots 1A, 2A and 3A, Block 1, Chivers Addition, originally
platted as Tracts 1, 2 and 3, Block 1, Chivers Addition, an addition to the
City of Southlake, Tarrant County, Texas, in the Larkin H. Chivers Survey,
Abstract No. 300, and Lots 1 and 2R, Block A80, Peck Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at
City of Southlake values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2016
Page 5 of 8
1313, 1325, 1350 and 1375 North White Chapel Avenue, and 101, 201,
301 and 319 East State Highway 114, Southlake, Texas. Current Zoning.-
"AG"
oning:"AG" Agricultural District, "C-3" General Commercial District, "CS"
Community Service District and "SF -1A" Single Family Residential District.
Proposed Zoning: "S -P-2" Generalized Site Plan District, "SF -1A" Single
Family Residential District. SPIN #7.
C. Resolution No. 16-049, (ZA16-085), Specific Use Permit to allow a
Commercial School, including Trade School, for C3 Futures Baseball
Training Academy on property described as Lot 1, J.N. Gibson No. 591
Addition, City of Southlake, Tarrant County, Texas and located at 1215
Brumlow Avenue, Southlake, Texas. Current Zoning: 1-1" Light Industrial
District. SPIN #8. PUBLIC HEARING
D. ZA16-091, Site Plan for Lot 5R, Legends at Southlake on property being
described as Lot 5R, Legends at Southlake Addition, an addition to the
City of Southlake, Tarrant County, Texas, located at 2360 Dean Way,
Southlake, Texas. Current Zoning: "S -P-2" Generalized Site Plan District
with 1-1" Light Industrial District and "0-1" Office District uses. SPIN #8.
PUBLIC HEARING
E. Resolution No. 16-055, (ZA16-098), Specific Use Permit for Temporary
Construction and Sales Facilities for The Marq Champions Club and the
Southlake Tennis Center on property described as Tracts 1CO3, 3C, and
portions of Tracts 1CO2, 1B, 3C1, and 3C1A, L.G. Hall Survey, Abstract
No. 686, and Lot 2R2, L.G. Hall No. 686 Addition, City of Southlake,
Tarrant County, Texas and located at 285 Shady Lane and 450 West
Southlake Boulevard, Southlake, Texas. Current Zoning: "CS" Community
Service District. SPIN #7. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-722, (ZA16-092), 15t Reading, Zoning Change and
Concept Plan for Kushner Addition on property described as Tracts 1GG
and 1C1 B, F. Throop Survey, No. 1511, City of Southlake, Tarrant County,
Texas and located at 2500 and 2510 North Kimball Avenue, Southlake,
Texas. Current Zoning: "SF -1A" Single -Family Residential District and
"AG" Agricultural District. Proposed Zoning: "SF -1A" Single Family
Residential District. SPIN #4. (If approved, the public hearing will be held
January 97, 2097.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2016
Page 6 of 8
A. Approve residential developer agreement with Spectra Land, L.P. for
Saddleback Ridge Estates.
B. MSP16-007, Master Sign Plan for Cambria Suites hotel located at 2104
East State Highway 914, Southlake, Texas.
C. Amend the Community Services Agreement with Grapevine Relief and
Community Exchange (GRACE) to increase funding from $5,000 to
$10,000 to enhance their support of Southlake residents.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, December 2, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
poi 1 O
9 c
Li
Lori Payne, T M a e
City Secretary'
If you plan to attend thjs 1 4- c�,p'eeting and have a disability that requires special
needs, please advise the City I�S cretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence 1 Teamwork
City of Southlake
City Council meeting agenda
December 6, 2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v, Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding ros ective ift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding ersonnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: _Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2096
Page 8 of 8
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork