2016-09-27 I CITY OF
�, SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, SEPTEMBER 27, 2016
LOCATION: Town Hall, 4th Floor Room 4A
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Tamara McMillan and Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Terri Messing and Devika Seth
STAFF PRESENT: Director of Community Services Chris Tribble
GUESTS: Stanley Walter
REGULAR SESSION
1. CALL TO ORDER
The meeting was called to order by Arts Council Chairman Leslie Bartlett at 6:07
p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE AUGUST 15, 2016 SOUTHLAKE
ARTS COUNCIL MEETING
A correction was made to the August 15, 2016 minutes to Item 3B to show
Miriam Murray was the only Arts Council member attendee at the July 12, 2016
SSFI meeting.
APPROVED
A motion was made to approve the minutes of August 15, 2016 meeting with the
correction.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alt#1)
Nays: None
Abstain: None
City of Southlake Values:
Integrity♦ Innovation ♦Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the September 27, 2016 Southlake Arts Council Meeting
Page 2 of 4
Vote: 6-0
Motion Carried
Agenda Items were presented out of the regular agenda sequence at the
meeting.
3. CONSIDER
3A. CONSIDERATION OF ARTIST LYMAN WHITAKER'S PROPOSAL AND
RECOMMENDATION OF PUBLIC ART FOR FRANK EDGAR CORNISH, IV
PARK
Assistant to the Director Cassie Tucker introduced the artist proposal for public
art for the park and reviewed the approval process and timeline. Ms. Tucker was
available to answer questions.
Lyman Whitaker, artist, and John Whitaker, project engineer, Whitaker Studio,
899 Coyote Gulch Court, Ivins, UT, presented their proposal for a kinetic public
art piece sculpture for Frank Edgar Cornish, IV Park and responded to questions
from the Arts Council. A name for the sculpture will be provided at a later time.
The artist's presentation included concept renderings, the proposed layout
installation, timeline, preliminary cost, cost comparison, and lighting details. The
proposed art piece sculpture includes several moving Fleur-de-lis, Guardian
Angel, and Agave elements of varying heights and sizes.
The Arts Council discussed the proposal and made the following
recommendations to the artist.
• Base material to be continuous, concrete surface of a half-shade color
contrast to surrounding surface
• Include border
• 16' diameter circular planter
• Paint of pole to be light to medium grey
• Colored lights
• Incorporate space for name plate
A final proposal will be presented for Arts Council approval at the October
meeting.
Art Council members offered name suggestions for the art sculpture including
Gentle Breeze, Serenity, Just Breathe, Tranquility, Respite and Savasana.
APPROVED
A motion was made to Table the item for additional information for approval at
the next meeting.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence • Teamwork
Minutes of the September 27, 2016 Southlake Arts Council Meeting
Page 3 of 4
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alt #1)
Nays: None
Abstain: None
Vote: 6-0
Motion Carried
3B. APPROVAL OF A PERMIT FOR AN ART GALLERY RECEPTION FEBRUARY
19, 2017 AND STROKES OF ART IN THE SQUARE ART EXHIBIT FEBRUARY
17 —APRIL 21, 2017 IN TOWN HALL LOBBY
Assistant to the Director Cassie Tucker presented the permit for the art gallery
reception and exhibit and responded to questions.
The Arts Council discussed the permit and agreed the time for the reception
should be February 19, 2017, 5:00 —6:30 p.m.
APPROVED
A motion was made to approve the permit for the art gallery reception February
19, 2017 and Strokes of Art in the Square art exhibit February 17 —April 21, 2017
in Town Hall lobby.
Motion: McMillan
Second: Trager (Alter#1)
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alt#1)
Nays: None
Abstain: None
Vote: 6-0
Motion Carried
4. DISCUSSION
4A. SEPTEMBER 2016 ART EXHIBIT AND RECEPTION RECAP
The Arts Council briefly discussed the September 9th reception held in the Town
Hall lobby. All felt the reception was very successful and the feedback to the
event was very positive. It was suggested to have live music at next year's event.
5. PUBLIC FORUM
Chairman Bartlett opened the Public Forum at 6:13 p.m.
City of Southlake Values:
Integrity• Innovation •Accountability♦ Commitment to Excellence • Teamwork
Minutes of the September 27, 2016 Southlake Arts Council Meeting
Page 4 of 4
Stanley Walter, 1907 Water Lily Drive, Southlake, was present but did not wish to
speak during public forum.
There being no one to speak, Public Forum was closed at 6:15 p.m.
Other Information
The Arts Council was updated about the roundabout to be constructed; repainting of the
Longhorn at Town Hall; and an item on the next Arts Council agenda to consider
cancellation or rescheduling of the November and December Arts Council meetings.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:22 p.m.
Motion: Trager (Alt#1)
Second: McMillan
Ayes: • Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alt#1)
Nays: None
Abstain: None
Vote: 6-0
Motion Carried
Atte t:
Leslie Bartlett, Chair Cassie Tucker, Assistant to the Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE. Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting. In the absence of Southlake Arts Council members Terri Messing and Devika Seth,
Southlake Arts Council Alternate #1, Kelly Trager, participated. An Alternate may sit as a regular
member in the event of an absence of one or more regular members per Ordinance No. 908,
Section 2.
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 4th Floor, TH 4A
Tuesday, Sept 27, 2016 @ 6:00pm
_ Leslie Bartlett, Chair, Place 1
11/V4_ Merlene Ingraham, Place 2
& Jesika Cook, Secretary, Place 3
; 3
Terri Messing, Place 4
Devika Seth, Place 5
RA Miriam Murray, Vice Chair, Place 6
_r� Tamara McMillan, Place 7
O..' Kelly Trager, Alternate 1
Candice Edmondson (staff liaison)
6--C Cassie Tucker (staff liaison)
Chris Tribble
Guests: Lyman Whitaker
John Whitaker