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Item 4K Approve purchases of Landscape and Irrigation Supplies from SiteOne Landscape Supply Item 4K Honorable Mayor and members of the City Council, this is Item 4K which is a request to approve the purchase of landscape and irrigation supplies form SiteOne Landscape Supply 1 Requested Action Approve purchase of landscape and irrigation supplies from SiteOne Landscape Supply in an amount not to exceed $130,000 With this item, staff is seeking City Council approval to purchase landscape and irrigation supplies from SiteOne Landscape Supply in an amount not to exceed $130,000 2 Background Park Maintenance Supplies Herbicides, pesticides, chemicals, fertilizers Mulch, plants, pre-emergent Irrigation parts, controllers, heads Previous purchases made through John Deere Landscaping and AMC Irrigation Recently acquired by SiteOne Landscape Supply Purchases will exceed $50,000 for FY 2017 requiring City Council approval The Parks Division makes annual purchases of landscape and irrigation supplies in order to maintain the City’s parks and open spaces. Annual purchases include herbicides, pesticides, chemicals, fertilizers, mulch, plants, pre-emergent, irrigation controllers, heads and other miscellaneous irrigation parts. Previously, the City of Southlake purchased landscape and irrigation supplies primarily through the John Deere Landscaping and AMC Irrigation BuyBoard cooperative purchasing contracts. However, those two contractors were recently acquired by SiteOne Landscape Supply. Since the majority of City landscape and irrigation supplies will now be purchased through SiteOne, annual purchases with this vendor will exceed $50,000 requiring City Council approval. SiteOne is also a BuyBoard contractor and meets the State bidding requirements by utilizing the BuyBoard cooperative purchasing group contract. BuyBoard contracts are awarded using “best value” method to grant contracts under the competitive bid method. 3 Financial Consideration FY 2017 Parks General Fund Budget includes $172,500 for purchase of landscape and irrigation supplies 4 Funding in the amount of $172,500 for the purchase of landscape and irrigation supplies is provided for in the FY 2017 Parks General Fund budget. City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas C5 Promote opportunities for partnerships & volunteer involvement C3 Provide attractive & unique spaces for enjoyment of personal interests Approval of the purchases is linked to the City’s Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and invest to provide and maintain high quality public assets. 5 Questions? Candice Edmondson – (817) 748-8311 I appreciate the opportunity to present this item to you. If you have any questions you may contact me at (817) 748-8311. Thank you. 6