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Item 4D Award contract to Weatherproofing Services through Choice Partners for the DPS Headquarters Masonry Cleaning and Sealing Project Item 4D Good evening Honorable Mayor and members of the City Council. My name is Cristina McMurray, Deputy Director of Public Works and I will be presenting Item 4D for your consideration. 1 Requested Action Award contract to Weatherproofing Services through Choice Partners for the DPS Headquarters Masonry Cleaning and Sealing Project in an amount not to exceed $189,442 Staff requests that City Council: Award contract to Weatherproofing Services through Choice Partners for the DPS Headquarters Masonry Cleaning and Sealing Project in an amount not to exceed $189,442. 2 Weatherproofing Services DPS HQ Built in 2010. 87,000 sq. ft. in size. The Department of Public Safety Headquarters (DPS HQ) Facility located at 600 State St. was built in 2010 and is 87,000 sq. ft. in size. 3 DPS HQ Construction: Exterior masonry never sealed. Dark mildew stains due to moisture. White powdery stains due to leaching. Weatherproofing Services Upon completion of construction of this facility, the exterior masonry was never sealed to prevent moisture penetration. As a result, the exterior capstone now has dark mildew stains and the brick has white powdery stains from leaching; a process in which water moves along porous brick and carries with it dissolved salts. The salt deposits left behind on the surface of the brick cause the white appearance. With time, the salt deposits cause disintegration or flaking of the brick surface.   4 To restore appearance Power washing exterior. To protect masonry from future damage: Fill voids in mortar. Apply sealant to prevent moisture penetration. Weatherproofing Services In order to restore the original appearance of the DPS HQ exterior, Weatherproofing Services will power wash the exterior masonry to clean all of the surfaces, fill the voids in the mortar, and will then apply a sealant to protect the capstone and brick from further moisture penetration and extend the life of the masonry 5 Weatherproofing Services Funding FY 2017 CCPD budget (Approved Nov 8, 2016 CCPD Board Meeting) Waterproofing Services During period of 2011-2013 Sub-contractor to Weatherproofing Technologies, Inc. Preferred vendor of Choice Partners Division of Harris County Department of Education (HCDE) Weatherproofing Services performed waterproofing services on the City of Southlake Town Hall building during the period of 2011 – 2013. At the time, Weatherproofing Services was a sub-contractor to Weatherproofing Technologies, Inc. Since that time Weatherproofing Services has become a preferred vendor of Choice Partners, a division of the Harris County Department of Education (HCDE), a governmental entity of the State of Texas. Therefore, Southlake is able to save money by working with the vendor directly. The City's bidding process for this contract award was met through a government purchasing agreement through Choice Partners. Choice Partners’ Procurement Process has been provided for review in Attachment C. Funding for this project is available in the FY 2017 CCPD budget in the amount of $189,442. This item was approved by CCPD on November 8, 2016 at the CCPD Board Meeting.. 6 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas This item relates to the City’s strategy map focus area of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City’s Corporate Objective to (B2) collaborate with select partners to implement service solutions and (F2) invest to provide and maintain high quality public assets. 7 Rob Cohen 817-748-8097 8 For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.