2016-08-03 CITY OF
4.6s-i SOUTHLAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: AUGUST 3, 2016
LOCATION: Southlake DPS Headquarters Facility
600 State Street, Fourth Floor— CCPD Board Room
Southlake, Texas 76092
TIME: 6:30 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT:
President Ken McMillan, William McGuire, Frank Powers, Richard Sandow, Craig Sturtevant
and Mary Grace Thoennes and Vice-President Robert Williams
STAFF PRESENT: Assistant City Manager Alison Ortowski, Fire Chief Mike Starr, Police Chief
James Brandon, Chief Financial Officer/Board Treasurer Sharen Jackson, Police Dept. Admin.
Sec. /Board Secretary Diana Green, Facilities Manager Kurt Ackerman
1. CALL TO ORDER:
The meeting was called to order at 6:32 p.m.
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non-
agenda items. During this proceeding, the Board will not discuss, consider or take
action on any items presented. We respectfully ask that anyone stepping forward to
speak during public forum limit remarks to three minutes or less.)
President McMillan opened the public forum. No one was present to address the Board
so the public forum was closed.
3. CONSIDER:
A. Approval of the minutes from the May 10, 2016 Crime Control and Prevention
District Board meeting.
Changes to 4.B. were suggested. The changes will be made to 4.B. by the CCPD
Secretary.
A motion was made to approve the May 10, 2016 CCPD minutes with changes.
Motion: Sandow
Second: Powers
Abstain: None
Ayes: Approved 7 - 0
B. Approval of amended Fiscal Year 2016 Crime Control and Prevention District
Operating Budget and adoption of Fiscal Year 2017 Crime Control and
Prevention District Operating Budget. PUBLIC HEARING
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence • Teamwork
Minutes of the August 3, 2016 Crime Control and Prevention District Board Meeting
Page 2 of 4
Sharen Jackson presented an overview of the FY 2016 CCPD budget. She informed
the Board that the FY 2016 amended budget was increased from $1.6 million to $1.8
million, 7.9% adjustment, because collected sales trended above budget. Expenditures
were reduced to $914,000.00 from the previously adopted budget of $917,000.00 in
order to capture some of the savings on budgeted items. The proposed year end
CCPD fund balance and reserves is estimated to be $4.4 million. Sales tax revenue for
FY 2016 was estimated at $1,820,500.00. The total expenditures for FY 2016 were
estimated at $1.3 million. Total transfers were $2,117,920.00 which includes the final
debt settlement on all DPS facilities. The proposed revenue for the end of FY 2016 is
estimated at $2.7 million. Proposed sales tax collections for FY 2017 are estimated at
$1,820,000.00.
Chief Brandon presented information on requested items for the FY 2017 CCPD
budget.
1) $189,442.00 DPS Headquarters water sealing project
This project entails repairing cracks in the bricks and mortar around the
Headquarters building and then applying a seal once repairs have been made. The
sealing of the building is projected to last up to fifteen years.
Discussion took place
Questions were addressed by Sharen Jackson, Chief Brandon and Chief Starr.
2) $341,100.00 Upgrade of the Motorola PD radios
As of December 2018 Motorola will no longer cover maintenance or support on
existing police department radios. This upgrade will replace seventy-five portable
radios, eight patrol unit radios, charging stations and shoulder microphones.
Discussion took place.
Questions were addressed by Chief Brandon.
3) $9,535.00 Police body camera upgrade
The upgraded cameras will be purchased from WatchGuard's latest body camera
edition which will be Wi-Fi and GPS capable. Current body cameras will be returned
to WatchGurad and new ones will be purchased at a prorated price in addition to a
deep discount.
Discussion took place. There was a request made that the Board be briefed at the
next CCPD meeting on the effectiveness and workings of the body cameras.
Questions were addressed by Chief Brandon.
4) $11,270.00 Traffic Speed Detection Trailer
The purchase of an additional traffic trailer will allow the police department and the
Office of Traffic Management to deter speeding while gathering data such as
speeds, number of vehicles and times of day. Collected data can then be evaluated
so that adjustments can be made in deployment strategies.
City of Southiake Values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 3, 2016 Crime Control and Prevention District Board Meeting
Page 3 of 4
Discussion took place.
Questions were addressed by Chief Brandon.
The remodel of the West facility was brought up and discussed. Chief Starr advised
the Board that there have been issues with adding additional parking. This has
created zoning issues resulting in a delay of the remodel project.
Discussion took place on the amended Fiscal Year 2016 CCPD Operating Budget
and the adoption of Fiscal Year 2017 CCPD Operating Budget.
Questions were addressed by Sharen Jackson, Chief Brandon and Chief Starr.
A motion was made to approve the amended Fiscal Year 2016 Crime Control and
Prevention District Operating Budget and to adopt the Fiscal Year 2017 Crime
Control and Prevention District Operating Budget
Motion: Sandow
Second: Powers
Abstain: None
Ayes: Approved 7 - 0
4. DISCUSSION:
A. UPDATE ON CCPD SALES TAX
Sharen Jackson reported sales tax collections at $1.2 million year to date. The May
sales collections were $144,881.00 which is almost $19,000.00 above the adopted
budget. Year to date total sales tax collected is trending 3.5% above collections for
the same period last year. Remaining tax revenue for the end of FY 2016 is
estimated at$1.8 million.
Discussion took place.
Questions were addressed by Sharen Jackson.
4 B. UPDATE ON THE SRO PROGRAM
Chief Brandon informed the Board that the SROs report back from summer break on
August 8, 2016 and they will be back in the schools August 22, 2016. There is still
an SRO vacancy at Johnson Elementary which will not be filled prior to the start of
the school year. This vacancy will be filled by the SRO Sergeant, COPs volunteers
and patrol officers until filled. Chief Brandon informed the Board that the high school
SRO has retired which creates another vacancy. The SRO vacancy at the high
school will be filled with an internal transfer. Interviews will be conducted and a
selection made to fill the position before the beginning of the school year.
City of Southlake Values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 3,2016 Crime Control and Prevention District Board Meeting
Page 4 of 4
The date of the next meeting was discussed. The next meeting is scheduled for
November 8, 2016.
5. ADJOURNMENT
Meeting adjourned at 7:18 p.m.
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President Ken McMillan
Crime Control and Prevention District Board
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Diana Green, Secretary
Crime Control and Prevention District Board
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City of Southlake Values:
Integrity♦ Innovation♦ Accountability♦ Commitment to Excellence♦ Teamwork