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2016-05-10 7 ( CITY OF ,( SOUTHLAKE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES: May 10, 2016 LOCATION: Southlake DPS Headquarters Facility 600 State Street, Fourth Floor— CCPD Board Room Southlake, Texas 76092 TIME: 6:30 p.m. CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: President Ken McMillan, William McGuire, Frank Powers, Richard Sandow, Craig Sturtevant and Mary Grace Thoennes CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: Vice- President Robert Williams STAFF PRESENT: Assistant City Manager Alison Ortowski, Fire Chief Mike Starr, Police Chief James Brandon, Chief Financial Officer/Board Treasurer Sharen Jackson, Police Dept. Admin. Sec./Board Secretary Diana Green, DPS Communications Coordinator Kim Leach 1. CALL TO ORDER: The meeting was called to order at 6.30 p.m 2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non- agenda items. During this proceeding, the Board will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum limit remarks to three minutes or less.) President McMillan opened the public forum. No one was present to address the Board so the public forum was closed. 3. CONSIDER: 3A. Approval of the minutes from the February 11, 2016 Crime Control and Prevention District Board Meeting. An error was found in section 3A and was noted for correction. A motion was made to approve the minutes from the February 11, 2016 meeting with corrections. Motion. Sandow Second: Powers Abstain. Sturtevant Ayes: 5 Approved 5 - 0 City of Southlake Values: Integrity• Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the May 10, 2016 Crime Control and Prevention District Board Meeting Page 2 of 4 4. DISCUSSION: 4A. UPDATE ON CCPD SALES TAX Sharen Jackson reported sales tax collections at $758,000 When equalized, collections are about 3.75 percent above last year for the same time period. Discussion took place. Questions were addressed by Sharen Jackson. 4B. UPDATE ON THE SRO PROGRAM Chief Brandon informed the Board regarding the placement of SRO's at certain Carroll ISD schools. A current SRO vacancy is expected to be filled before the beginning of the next school year. 4C. UPDATE ON DPS WEST REMODEL Chief Starr gave an update on the DPS West remodel contract with Robert Garza. The joint contract with Public Works will not move forward but the DPS West remodel contract was removed from the joint contract and resubmitted to the City Attorneys. The DPS contract was presented and approved by Council at the May 4, 2016 meeting. The remodel is now in the architect, design phase. The construction cost will be presented at the July 2016 Board meeting when Staff will ask the Board to approve funds Discussion took place. Questions were addressed by Chief Starr. 4D. DISCUSSION ON UPCOMING PUBLIC SAFETY NEEDS Chief Brandon informed the Board that Staff wanted to give them the opportunity to preview a few items that they perceive as needs. These items, an estimated total of $634,862.00, have not been approved by the City's internal budget review so what is finally presented to the Board for approval may change. Radio up grade $341,100 As of December 2019, Motorola, the vendor who services the radios, will no longer support maintenance for the existing Police Department portable radios. The requested up grade would include seventy-five new handheld APX6000 portable radios for the Police Department with required accessories plus eight new patrol vehicle radios, associated programming and warranties DWI lab testing for blood evidence $30,000 As of last year, 2015, the Tarrant County District Attorney's Office formally notified all law enforcement agencies that breath results would no longer be accepted for DWI City of Southlake Values: Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the May 10, 2016 Crime Control and Prevention District Board Meeting Page 3 of 4 cases, blood results would be required for prosecutorial purposes. As a result, in FY2016, the average monthly expenditure for lab blood testing cost approximately $2,400. This requirement has driven the Police Department's cost for lab testing up dramatically. In past years the lab blood testing costs have been requested from the Red Light Camera fund but that fund can no longer support this expense. To date officers have made 103 DWI arrests out of a projected total of 176 arrests for this year An estimated $20,000 has been expensed out of the Police Department's general fund thus far Additional traffic trailer $11,270 Traffic issues continue to be the number one concern for Southlake citizens. The existing traffic trailer helps in responding to traffic complaints. While stationed at a specific location, it is capable of capturing speed data as well as recording the number of passing cars. Due to increased demand, an additional traffic trailer is necessary for data collection capabilities. Regional Crime Scene Search unit $14,050 This is an idea discussed amongst several North Tarrant County Police Chiefs which may not come to fruition for this next budget year. The agreement would be similar to the agreements that Southlake has with Keller Jail and Dispatch. The Police Department currently has one employee who is trained in crime scene processing but Southlake's ability to respond and process major crime scenes independently is limited. North Richland Hills Police Department, which has two full time crime scene technicians, has proposed a shared Crime Scene Unit to ensure high quality crime scene response and processing for all participating law enforcement agencies. The proposal would allow North Richland Hills Police Department to hire a third full time crime scene technician and to purchase a vehicle. The projected cost for the first year is estimated at $14,050.00 which would decline after the initial year. These are preliminary cost estimates because other police departments are not as far along in their budget process. Even though this is a concept without a hard plan, Chief Brandon wanted to bring this idea before the Board. DPS HQ masonry water sealing project $189,442 This project is a preventative maintenance process. It would entail power washing and sealing all of the brick and precast stone masonry on the exterior of the DPS Headquarters building. This work is recommended in order to prevent moisture damage and to restore the color of the brick and stone. DPS HQ fire apparatus bay floor re-finish $49,000 This project is needed to re-finish the floor in the DPS HQ fire apparatus bay. The original finish did not adhere to the concrete and the clear coating is bubbling, chipping and wearing away. This condition is allowing water and moisture to get up under the finish which poses a slipping hazard. The recommendation is to strip the floor and lay down a new finish because this condition will only worsen over time. Discussion took place City of Southlake Values: Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork Minutes of the May 10, 2016 Crime Control and Prevention District Board Meeting Page 4 of 4 Questions were addressed by Chief Starr, Chief Brandon and Sharen Jackson. 5. ADJOURNMENT Meeting adjourned at 7.06 p.m , • /4/ erg/GC-a—. President Ken McMillan Crime Control and Prevention District Board oa„..„ Diana Green, Secretary Crime Control and Prevention District Board City of Southlake Values: Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork