2016-02-11 CITY OF
6;'1 SOUTHLAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: February 11, 2016
LOCATION: Southlake DPS Headquarters Facility
600 State Street, Fourth Floor— CCPD Board Room
Southlake, Texas 76092
TIME: 6:30 p.m
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT:
President Ken McMillan, William McGuire, Frank Powers, Richard Sandow, Mary Grace
Thoennes and Vice-president Robert Williams
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: Craig
Sturtevant
STAFF PRESENT: Assistant City Manager Ben Thatcher, Fire Chief Mike Starr, Police Chief
James Brandon, Chief Financial Officer/Board Treasurer Sharen Jackson, Police Dept. Admin.
Sec./Board Secretary Diana Green, DPS Communications Coordinator Kim Leach and
Assistant City Manager Alison Ortowski
1. CALL TO ORDER:
The meeting was called to order at 6:30 p.m.
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non-
agenda items. During this proceeding, the Board will not discuss, consider or take
action on any items presented. We respectfully ask that anyone stepping forward to
speak during Public Forum limit remarks to three minutes or less.)
President McMillan opened the public forum. No one was present to address the Board
so the public forum was closed
Gentry Williams, a visiting Boy Scout working on Eagle Scout requirements, was
present along with his mother Paula and sister Elizabeth.
3. CONSIDER:
3A. Approval of the minutes from the December 17, 2015 Crime Control and
Prevention District Board Meeting.
An error was found in section 4A and was noted for correction
A motion was made to approve the minutes from the December 17, 2015 meeting with
corrections
Motion: Sandow
Second: Powers
City of Southlake Values:
Integrity• Innovation • Accountability♦ Commitment to Excellence • Teamwork
Minutes of the February 11, 2016 Crime Control and Prevention District Board Meeting
Page 2 of 3
Ayes. All
Approved 6-0
3B. Approval of the CCPD FY 2015 Annual Report.
Ben Thatcher gave a brief overview of the FY 2015 Annual Report.
Discussion took place
Questions were addressed by Ben Thatcher and Chief Starr
A motion was made to approve the CCPD FY 2015 Annual Report with suggested
amendments (changes to page 16, Strategy One).
Motion: Williams
Second: Sandow
Ayes. All
Approved 6-0
3C. Approval of the architect design agreement with RPGA Design Group, Inc. for a
fee not to exceed 10% of the construction cost of A/E Basic Services.
Chief Starr addressed the Board outlining the design agreement to include fees He
instructed the Board that they are being asked to approve Robert Garza, RPGA Design
Group and a fee not to exceed 10% of construction cost. A handout (West DPS Facility
Renovations and New Municipal Service Center Total Project Budget Analysis) was
provided to the Board Members.
Discussion took place.
Questions were addressed by Chief Starr, Sharen Jackson and Ben Thatcher.
A motion was made to approve the architectural group RPGA and the agreement not to
exceed 10% of construction cost for architectural and engineering services
Motion. Williams
Second: Sandow
Ayes: All
Approved 6-0
4. DISCUSSION:
4A. UPDATE ON CCPD SALES TAX
Sharen Jackson presented an update on the CCPD sales tax collection. She handed
out an updated report which included the collected December 2015 sales taxes. Ms.
Jackson informed the Board that the sales tax is relatively flat due largely to the reduced
percentage in the sales tax allocated to the CCPD
City of Southiake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the February 11, 2016 Crime Control and Prevention District Board Meeting
Page 3 of 3
Discussion took place.
Questions were addressed by Sharen Jackson.
4B. UPDATE ON THE SRO PROGRAM
Chief Brandon informed the Board that the vacant SRO position at Rockenbaugh
Elementary School has been filled. The new SRO is expected to be present in the
school Monday, February 16.
4C. UPDATE ON POLICE DASH AND BODY CAM SYSTEM
Chief Brandon informed the Board that the cameras were put into action January 6,
2016. An actual body camera was available for the Board Members' inspection. Chief
Brandon also informed the Board that Watch Guard, the vendor who supplied the
cameras, provides twenty-five percent of police dash cameras in the country. He
explained how the dash and body cameras work and how the information is stored and
how information is retrieved.
Discussion took place.
Questions were addressed by Chief Brandon.
Announcements
Alison Ortowski, Assistant City Manager, was introduced. She will be taking over Ben
Thatcher's duties with the CCPD Board.
5. ADJOURNMENT
Meeting adjourned at 7:07 p.m.
President Ken McMillan
Crime Control and Prevention District Board
7
Diana Green, Secretary
Crime Control and Prevention District Board
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork