Loading...
Item 4K CITY OF SOUTHLAKE 4K - 1 MEMORANDUM November 21 , 2016 To: Shana Yelverton, City Manager From: Candice Edmondson, Deputy Director of Community Services Subject: Approve purchase of landscape and irrigation supplies from SiteOne Landscape Supply in an amount not to exceed $130,000 Action Requested: City Council approval to purchase landscape and irrigation supplies from SiteOne Landscape Supply in an amount not to exceed $130,000. Background Information: The Parks Division makes annual purchases of landscape and irrigation supplies in order to maintain the City's parks and open spaces. Annual purchases include herbicides, pesticides, chemicals, fertilizers, mulch, plants, pre-emergent, irrigation controllers, heads and other miscellaneous irrigation parts. Previously, the City of Southlake purchased landscape and irrigation supplies primarily through the John Deere Landscaping and AMC Irrigation BuyBoard cooperative purchasing contracts. However, those two contractors were recently acquired by SiteOne Landscape Supply. Since the majority of City landscape and irrigation supplies will now be purchased through SiteOne, annual purchases with this vendor will exceed $50,000 requiring City Council approval. SiteOne is also a BuyBoard contractor and meets the State bidding requirements by utilizing the BuyBoard cooperative purchasing group contract. BuyBoard contracts are awarded using "best value" method to grant contracts under the competitive bid method. Financial Consideration: Funding in the amount of $172,500 for the purchase of landscape and irrigation supplies is provided for in the FY 2017 Parks General Fund budget. City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager 4K - 2 Meeting Date — December 6, 2016 Page 2 of 2 Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: City Council consideration December 6, 2016 Legal Review: N/A Alternatives: Alternatives may include: ■ City Council approval of purchases as presented ■ City Council approval of purchases with modifications ■ City Council denial of purchases Supporting Documents: N/A Staff Recommendation: Approve purchase of landscape and irrigation supplies from SiteOne Landscape Supply in an amount not to exceed $130,000 City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork