Item 4K CITY OF
SOUTHLAKE 4K - 1
MEMORANDUM
November 21 , 2016
To: Shana Yelverton, City Manager
From: Candice Edmondson, Deputy Director of Community Services
Subject: Approve purchase of landscape and irrigation supplies
from SiteOne Landscape Supply in an amount not to
exceed $130,000
Action
Requested: City Council approval to purchase landscape and irrigation
supplies from SiteOne Landscape Supply in an amount not to
exceed $130,000.
Background
Information: The Parks Division makes annual purchases of landscape and
irrigation supplies in order to maintain the City's parks and
open spaces. Annual purchases include herbicides,
pesticides, chemicals, fertilizers, mulch, plants, pre-emergent,
irrigation controllers, heads and other miscellaneous irrigation
parts.
Previously, the City of Southlake purchased landscape and
irrigation supplies primarily through the John Deere
Landscaping and AMC Irrigation BuyBoard cooperative
purchasing contracts. However, those two contractors were
recently acquired by SiteOne Landscape Supply.
Since the majority of City landscape and irrigation supplies will
now be purchased through SiteOne, annual purchases with
this vendor will exceed $50,000 requiring City Council
approval. SiteOne is also a BuyBoard contractor and meets
the State bidding requirements by utilizing the BuyBoard
cooperative purchasing group contract. BuyBoard contracts
are awarded using "best value" method to grant contracts
under the competitive bid method.
Financial
Consideration: Funding in the amount of $172,500 for the purchase of
landscape and irrigation supplies is provided for in the FY
2017 Parks General Fund budget.
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager 4K - 2
Meeting Date — December 6, 2016
Page 2 of 2
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management and Service Delivery
and meets the corporate objectives to provide attractive and
unique spaces for enjoyment of personal interests and invest
to provide and maintain high quality public assets.
Citizen Input/
Board Review: City Council consideration December 6, 2016
Legal Review: N/A
Alternatives: Alternatives may include:
■ City Council approval of purchases as presented
■ City Council approval of purchases with modifications
■ City Council denial of purchases
Supporting
Documents: N/A
Staff
Recommendation: Approve purchase of landscape and irrigation supplies from
SiteOne Landscape Supply in an amount not to exceed
$130,000
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork