Item 4H
Approve the purchase of the annual support, maintenance, and hosting fees with Accela Inc. in an amount not to exceed $84,609.
Item 4H
The purpose of this presentation is to approve the purchase of the annual support, maintenance, and hosting fees with Accela Inc. in an amount not to exceed $84,609.
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
This project aligns with the City’s Strategy Map items:
B4-Provide high quality services through sustainable business practices and
B6-Optimize use of technology.
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High Level Description
Annual renewal of an agreement with Accela Inc. for support, maintenance, and hosting fees pertaining to the business critical application Accela Land and Asset Management application
for Planning, Public Works, and Community Services
Benefits
Monday-Friday, 6am-8pm, support availability
Upgrade rights to new versions, enhancements, bug fixes
This annual renewal is required to continue support, maintenance, and hosting operations for the Accela application to ensure access to Accela support personnel and maintain rights to
new versions, enhancements, and bug fixes.
Maintaining this application is crucial to core operations in land and asset management affecting many departments including Planning, Public
Works, and Community Services.
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Cost Breakdown
The total amount requested is $84,609.
$58,009 – Support and Maintenance
$26,600 – Hosting
This is within the FY2017 approved budget
The total cost of this annual renewal is $84,609 including $58,009 for support and maintenance and since Accela hosts our environment in their facilities, $26,600 for hosting fees.
This
request is within the FY2017 approved budget.
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Thank you. Contact Greg Hendricks with questions 817.748.8373
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Thank you for your time!
If you have any questions please contact Greg Hendricks …