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Item 4D Approve annual purchase agreement with Manning Concrete Sawing through an Inter-local Agreement (ILA) with the City of Grapevine Item 4 D Good evening Honorable Mayor and members of the City Council. My name is Cristina McMurray, Deputy Director of Public Works and I will be presenting Item 4D for your consideration. 1 Requested Action Approve annual purchase agreement with Manning Concrete Sawing through an Inter-local Agreement (ILA) with the City of Grapevine in amount not to exceed $975,000 Staff requests that City Council: Approve an annual purchase agreement with Manning Concrete Sawing through an Inter-local Agreement (ILA) with the City of Grapevine in amount not to exceed $975,000. 2 Manning Concrete Sawing Typical Projects Pavement repair Sidewalk construction Retaining walls Drainage structures Curb & Gutter Utility repairs Channel reinforcement Grapevine ILA Bid # 378-2012 The City’s Public Works Department requires the services of a concrete contractor for: Pavement repair Sidewalk construction Retaining walls Drainage structures Curb & Gutter Utility repairs Channel reinforcement In 2012, the City of Grapevine solicited bids for concrete services and after reviewing the bids, awarded Grapevine contract 378-2012 to Manning Concrete Sawing with four additional annual renewal options. In 2016, the City of Grapevine renewed the final year of the contract through 2017. 3 Manning Concrete Sawing Concrete Pricing $85 - $177 per sq yd* Manning $85.77 per sq yd Manning Includes: Excavation Haul-off CTB Rebar *Bids received for Torian Lift Station CIP The City of Southlake wishes to award its annual purchasing agreement to Manning Concrete Sawing through its ILA with the City of Grapevine. City staff compared current pricing for concrete to Grapevine’s bid tab. Recent City pricing obtained through the bidding process for the Torian Lift Station CIP project ranged from $85 to $177 per square yard. Manning Concrete Sawing’s pricing for typical removal and replacement of 6-inch thick concrete is $85.77 per square yard. In addition to a better price per square yard, utilizing the ILA locks in the unit pricing for the year. Additionally, Manning Concrete Sawing’s pricing is all inclusive; it includes excavation, haul off, and the addition of cement treated base (CTB) for sub-grade repairs as well as the cost of rebar. Vendors charge these items individually. 4 Manning Concrete Sawing Funding FY 2017 Operations Budget and CIP The City of Southlake has used Manning Concrete Sawing most recently for the reconstruction of several Southlake Town Square sidewalks including sidewalks in front of Mi Cocina and alongside Coach; for the construction of a new sidewalk segment along E. Continental Blvd. at Breezeway for pedestrian connectivity to Old Union Elementary School; and for the Shady Oaks roadway reconstruction project for the installation of concrete ribbon curb. A detailed three year history of projects and expenditures is provided for council’s review in Attachment B of the council memo. Funding for projects under this contract is provided in the annual operating budget for Public Works Operations and the FY 2017 CIP. 5 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas This item relates to the City’s strategy map focus area of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City’s Corporate Objective to (B2) collaborate with select partners to implement service solutions and (F2) invest to provide and maintain high quality public assets. 6 Rob Cohen 817-748-8097 7 For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.