Item 4C
Approve contract renewal with Illumination Fireworks LLC for community fireworks and special effect displays
Item 4C
Honorable Mayor and members of the City Council, this is Item 4C which is a contract renewal with Illumination Fireworks LLC for community fireworks and special effect displays.
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Requested Action
City Council approval of a contract renewal with Illumination Fireworks LLC for fireworks and special effect displays at City events in an amount not to exceed $54,100
With this item, staff is seeking City Council approval of a contract renewal with Illumination Fireworks LLC for fireworks and special effect displays at City events in an amount not
to exceed $54,100 annually.
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Background
City contracts for fireworks and special effect displays
Stars & Stripes
Home for the Holidays
Illumination has provided services since 2011
The City of Southlake contracts with a pyrotechnic display company to provide fireworks and special effect displays at community events such as Stars & Stripes and Home for the Holidays
Tree Lighting Celebration. Illumination Fireworks LLC has been providing these services to the City of Southlake since 2011, and the City has been very pleased with their quality of
service.
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Background
Request for Bid released in September 2015
Three companies responded
Illumination Fireworks LLC recommended vendor based on:
ability to provide services
vendor experience
past history
with City
In September 2015, the City released a Request for Bid for fireworks and special effect displays and received three proposals from Extreme Pyrotechnics LLC, Illumination Fireworks LLC
and Pyro-Tex Inc. After a formal review process, Illumination was selected as the recommended vendor based on their ability to provide the services requested, vendor experience and past
history with the City.
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Illumination Fireworks LLC
10th year of operation
Provides services throughout Texas and the U.S.
Current contract expires October 20, 2016
Four (4) one-year renewal options available
No price increase requested
Illumination has been in business for ten years and performs hundreds of pyrotechnic displays across Texas and the U.S. each year. In addition to providing services for the City of Southlake,
Illumination has also worked with the City of Houston, City of Frisco, City of Grapevine, Baylor University, Gaylord Texan Resort and the Perot Museum among other clients.
The current
contract with Illumination is set to expire on October 20, 2016 and includes a provision for four (4) one-year renewal options. Approval of the proposed renewal will be the first of
the possible four (4) one-year renewal options. Illumination did not request a price increase for the next year so the contract terms remain the same.
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Financial Considerations
Funding for Stars & Stripes available in the FY 2017:
HOT Fund
General Fund
Funding for Home for the Holidays provided through sponsor support
Funding for the purchase of community fireworks and special effect displays at Stars & Stripes is available in the FY 2017 Hotel Occupancy Tax and General Fund budgets. The fireworks
display for the Home for the Holidays Tree Lighting Celebration has been funded through the generous support of our event sponsors.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
C5 Promote opportunities for partnerships & volunteer involvement
C3 Provide attractive & unique spaces for enjoyment of personal interests
Approval of the contract renewal is linked to the City’s Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objectives to enhance
the sense of community by providing excellent customer service and citizen engagement opportunities, collaborate with select partners to implement service solutions and enhance resident
quality of life & business vitality through tourism.
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Questions: Candice Edmondson – (817)748-8311
I appreciate the opportunity to present this item to you. If you have any questions you may contact me at (817) 748-8311. Thank you.
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