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Item 4B Approve Community Services Agreement with Southlake Historical Society Item 4B Good evening Mayor and members of the City Council. I will be presenting Item 4B, Approval of an amended Community Services Agreement with Southlake Historical Society 1 Requested Action Approve the Community Services Agreement with Southlake Historical Society Tonight, staff is requesting City Council approval of an amended Community Services Agreement with SHS. The existing Agreement with SHS, approved Sept 2015 was for the term October 1, 2015 – September 30, 2018, and did not include any City funding. SHS has requested City funding of $5,000/year in the FY 2017 budget, which was approved by City Council by Ordinance No. 1162 on September 20, 2016. Therefore an amended Agreement is presented for approval at this time. The amended agreement is for the three year period originally approved, October 1, 2015 – September 30, 2018. 2 Partnerships w/ non-profit Community organizations to provide programs & services No personnel or capital investments required Standard agreements, previously approved Background The City partners with various non-profit organizations to provide social, educational, economic and cultural programs and services for Southlake citizens and businesses. These partnerships allow the City to provide certain services to the community without having to fund additional personnel and capital investments, as well as the ongoing administrative and operational expenses these services would require. The agreements are standardized, and were developed by City Council and Staff in 2011. The next slide will highlight the community services provided by the Southlake Historical Society. 3 Promote the preservation, understanding, and appreciation of Southlake’s history Three (3) Log house events One (1) Cemetery tour event One (1) Major event or exhibit Educational programming Southlake historical society Southlake Historical Society’s mission is to provide educational and motivational programs to improve the understanding of items, places and persons of historical significance in and around Southlake. They will accomplish this by providing (5) community events to the public annually, including the annual Cemetery Tour; three (3) log house events and one (1) major event or exhibit each year through the term of the agreement. The organization acts as the local historical society for Southlake and is dedicated to archiving historical materials, gathering oral history, assisting in historical research and developing historical programs for teachers and students. City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas C5 Promote opportunities for partnerships & volunteer involvement C3 Provide attractive & unique spaces for enjoyment of personal interests Approval of the Community Services Agreement is linked to the City’s Strategy Map related to the Focus Area of Partnerships & Volunteerism and meets the strategic objectives to Promotes opportunities for partnerships and volunteer involvement, and Enhance resident quality of life and business sustainability through tourism. 5 Southlake Historical Society request $5,000/yr Funding approved FY 2017 Community Services Department budget Financial considerations Funding for the Community Services Agreement is included in the approved FY 2017 Community Services Department budget, and will also be included in subsequent budget proposals as required by the term for the agreement. The amended agreement will expire September 30, 2018. 6 Questions? Thank you for letting me present this item to you. I’m available to answer any questions. 7